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#1
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Word should open docs with the same formatting as they were saved
Word 2003 has introduced the "reading view", which is the default format when
opening a document attached to an email. This means that when I create a document in print view and email it, the recipient will see it with different formatting and pagination in reading view, in some cases looking worse than it was supposed to. The same applies to the new "track changes" features. If I save a document with the "final version" view selected, I don't expect to open it with all the markup displayed. This resulted in sending a document with embarrasing markup to a client, because the markup was not displayed when I saved it. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ord.pagelayout |
#2
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You can disable Reading Layout view on your machine (Tools | Options |
General), but you have no control over what the recipient does. You definitely have some control over what the recipient sees with regard to Track Changes, however. First of all, go to Tools | Options | Security and make sure that "Make hidden markup visible when opening or saving" is checked. This is the setting that is presenting markup for your recipient to see on opening, so you want to make sure that you also see it when saving. To save the document without any markup to be seen by the recipient, save a copy in which you accept all changes and delete all comments. Only by removing the markup entirely can you prevent the recipient from seeing it. For more, see http://www.shaunakelly.com/word/trac...ngesWorks.html -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Simon" wrote in message ... Word 2003 has introduced the "reading view", which is the default format when opening a document attached to an email. This means that when I create a document in print view and email it, the recipient will see it with different formatting and pagination in reading view, in some cases looking worse than it was supposed to. The same applies to the new "track changes" features. If I save a document with the "final version" view selected, I don't expect to open it with all the markup displayed. This resulted in sending a document with embarrasing markup to a client, because the markup was not displayed when I saved it. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ord.pagelayout |
#3
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You can disable Reading Layout view on your machine (Tools | Options |
General), but you have no control over what the recipient does. It's the recipient's view that is most critical though, isn't it? I don't really mind what it looks like on my machine. I think it's a basic concept of word processing software that a saved document should preserve its formatting. This is still the case in terms of the printed document, but now we have lost control over how the electronic version of the document appears. Personally I don't think it's acceptable to have to tell people not to look at the document until they've changed the view settings (assuming they know how to) ? You definitely have some control over what the recipient sees with regard to Track Changes, however. First of all, go to Tools | Options | Security and make sure that "Make hidden markup visible when opening or saving" is checked. This is the setting that is presenting markup for your recipient to see on opening, so you want to make sure that you also see it when saving. To save the document without any markup to be seen by the recipient, save a copy in which you accept all changes and delete all comments. Only by removing the markup entirely can you prevent the recipient from seeing it. For more, see http://www.shaunakelly.com/word/trac...ngesWorks.html I'm not saying I don't get how it works - but it's a case of changing the default behaviour again. In the previous version of Word, track changes was a simple feature that did the job. If you saved a document with "show changes while editing" switched off, the document had them switched off when you re-open them. In the new version, you can choose not to view tracked changes by selecting the "final" option from the tool bar, but when the document is re-opened this setting is not preserved - the changes are all there, whether you want them or not. Again, it's breaking a rule which I've learned about how word processors work. These unwritten rules which we've all learned through previous versions of the software are important, and you break them at your peril. I'm going to start sending important documents as PDFs, at least that way I know the electronic copy will look right when a client opens it. |
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