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#1
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Creating a drop-down list in an existing Word document
I'm having trouble figuring out how to create a drop-down list in a Word
document. I insert the form, put the text I want to have in the list, and close it out just fine. Here's the problem. This document functions as a template. I'm trying to set up the drop-down list in order to save the other documentation people, who are entering in information, time by having certain drop-down lists available in areas of the document that have redundant choices (they just select the appropriate option rather than having to type in the text every time). Protect Form becomes the issue. If I have Protect Form on (so the user can only select one of the choices), then the user cannot type any text in the document. The Protect Form feature has to be off (defeating the purpose of having the drop-down list) in order for the documentation personnel to enter regular text in other areas of the document. Is there a work-around, or something else I'm missing? |
#2
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You might want to use an AutoTextList field instead. See
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kevin" wrote in message news I'm having trouble figuring out how to create a drop-down list in a Word document. I insert the form, put the text I want to have in the list, and close it out just fine. Here's the problem. This document functions as a template. I'm trying to set up the drop-down list in order to save the other documentation people, who are entering in information, time by having certain drop-down lists available in areas of the document that have redundant choices (they just select the appropriate option rather than having to type in the text every time). Protect Form becomes the issue. If I have Protect Form on (so the user can only select one of the choices), then the user cannot type any text in the document. The Protect Form feature has to be off (defeating the purpose of having the drop-down list) in order for the documentation personnel to enter regular text in other areas of the document. Is there a work-around, or something else I'm missing? |
#3
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Suzanne,
Thanks for responding. I saw what you're suggesting in other posts. I followed the instructions and got it to work fine. The problem with using this option is Word automatically has a bunch of other selections that are irrelavent to what I'm trying to accomplish (Dear Sir, Dear Mom and Dad, etc.). Is there any way to delete these from the list so that only the options I create are available? "Suzanne S. Barnhill" wrote: You might want to use an AutoTextList field instead. See http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kevin" wrote in message news I'm having trouble figuring out how to create a drop-down list in a Word document. I insert the form, put the text I want to have in the list, and close it out just fine. Here's the problem. This document functions as a template. I'm trying to set up the drop-down list in order to save the other documentation people, who are entering in information, time by having certain drop-down lists available in areas of the document that have redundant choices (they just select the appropriate option rather than having to type in the text every time). Protect Form becomes the issue. If I have Protect Form on (so the user can only select one of the choices), then the user cannot type any text in the document. The Protect Form feature has to be off (defeating the purpose of having the drop-down list) in order for the documentation personnel to enter regular text in other areas of the document. Is there a work-around, or something else I'm missing? |
#4
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You have not completely understood the article, it would appear. The key to
making this work is to define a unique style for your AutoText entries so that only entries in that style are included. Perhaps you should try printing out the article and going through Bill's procedure step by step. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kevin" wrote in message news Suzanne, Thanks for responding. I saw what you're suggesting in other posts. I followed the instructions and got it to work fine. The problem with using this option is Word automatically has a bunch of other selections that are irrelavent to what I'm trying to accomplish (Dear Sir, Dear Mom and Dad, etc.). Is there any way to delete these from the list so that only the options I create are available? "Suzanne S. Barnhill" wrote: You might want to use an AutoTextList field instead. See http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Kevin" wrote in message news I'm having trouble figuring out how to create a drop-down list in a Word document. I insert the form, put the text I want to have in the list, and close it out just fine. Here's the problem. This document functions as a template. I'm trying to set up the drop-down list in order to save the other documentation people, who are entering in information, time by having certain drop-down lists available in areas of the document that have redundant choices (they just select the appropriate option rather than having to type in the text every time). Protect Form becomes the issue. If I have Protect Form on (so the user can only select one of the choices), then the user cannot type any text in the document. The Protect Form feature has to be off (defeating the purpose of having the drop-down list) in order for the documentation personnel to enter regular text in other areas of the document. Is there a work-around, or something else I'm missing? |
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