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How can I autopopulate text throughout a document??



 
 
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  #1  
Old September 12th 08, 03:08 PM posted to microsoft.public.word.docmanagement
The Novice in the Office
external usenet poster
 
Posts: 1
Default How can I autopopulate text throughout a document??

I am a novice. Step-by-step, how do I create fields and bookmarks and macros
that allow me to type text into one spot and have it autopopulate in other
predesignated spots throughout my Word 2003 document? Every post I have
found assumes I know everything but macros. I do not. I need an explanation
from the beginning. Do I start with a blank doc or should I have my doc
finished to add these things to it?
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  #3  
Old September 12th 08, 04:40 PM posted to microsoft.public.word.docmanagement
The Novice in the Office[_2_]
external usenet poster
 
Posts: 5
Default How can I autopopulate text throughout a document??

Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple.
However, when it populates the REF fields it changes their font and font size
to match the form field. How do I specify different formatting while still
autopopulating the REF fields? In other words I want the form field to be
Arial 28pt font but the REF field to be Times New Roman 12 pt.

"Stefan Blom" wrote:

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Stefan Blom
Microsoft Word MVP



"The Novice in the Office" The Novice in the
wrote in message
...
I am a novice. Step-by-step, how do I create fields and bookmarks and
macros
that allow me to type text into one spot and have it autopopulate in other
predesignated spots throughout my Word 2003 document? Every post I have
found assumes I know everything but macros. I do not. I need an
explanation
from the beginning. Do I start with a blank doc or should I have my doc
finished to add these things to it?




  #4  
Old September 12th 08, 04:50 PM posted to microsoft.public.word.docmanagement
Jay Freedman
external usenet poster
 
Posts: 9,855
Default How can I autopopulate text throughout a document??

Include either the \*Charformat or the \*Mergeformat switch in the REF fields.
Read the Help topic on "Format (\*) field switch" to see how they work.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office
wrote:

Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple.
However, when it populates the REF fields it changes their font and font size
to match the form field. How do I specify different formatting while still
autopopulating the REF fields? In other words I want the form field to be
Arial 28pt font but the REF field to be Times New Roman 12 pt.

"Stefan Blom" wrote:

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Stefan Blom
Microsoft Word MVP



"The Novice in the Office" The Novice in the
wrote in message
...
I am a novice. Step-by-step, how do I create fields and bookmarks and
macros
that allow me to type text into one spot and have it autopopulate in other
predesignated spots throughout my Word 2003 document? Every post I have
found assumes I know everything but macros. I do not. I need an
explanation
from the beginning. Do I start with a blank doc or should I have my doc
finished to add these things to it?




  #5  
Old September 12th 08, 07:26 PM posted to microsoft.public.word.docmanagement
The Novice in the Office[_2_]
external usenet poster
 
Posts: 5
Default How can I autopopulate text throughout a document??

Thank you. That fixes the font formatting issue. And just when I thought my
simple problem was fixed....

This is becoming more convoluted and ridiculous by the minute. So I can
easily create the Forms and Fields needed to do this simple task, BUT I can't
really use them because once the "Protect Form" button is on I can't type
text ANYWHERE in the document except the Form.

I'm merely trying to create a document that others can simply type in their
information to create standard documents. I want to build the document with
text boxes set up with no text in them, simple. I then want to be able to
have the front page have a space where I can type in the title and have it
auto-populate throughout the document. THAT'S IT! I can't believe that MS
Word has been around as long as it has and still has no simple user friendly
functionality.

I've gone from Novice in the Office to Frustrated in the Office.

Is there a way to do this without needing to record complex macros or learn
programming language?

"Jay Freedman" wrote:

Include either the \*Charformat or the \*Mergeformat switch in the REF fields.
Read the Help topic on "Format (\*) field switch" to see how they work.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office
wrote:

Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple.
However, when it populates the REF fields it changes their font and font size
to match the form field. How do I specify different formatting while still
autopopulating the REF fields? In other words I want the form field to be
Arial 28pt font but the REF field to be Times New Roman 12 pt.

"Stefan Blom" wrote:

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Stefan Blom
Microsoft Word MVP



"The Novice in the Office" The Novice in the
wrote in message
...
I am a novice. Step-by-step, how do I create fields and bookmarks and
macros
that allow me to type text into one spot and have it autopopulate in other
predesignated spots throughout my Word 2003 document? Every post I have
found assumes I know everything but macros. I do not. I need an
explanation
from the beginning. Do I start with a blank doc or should I have my doc
finished to add these things to it?




  #6  
Old September 12th 08, 07:49 PM posted to microsoft.public.word.docmanagement
Jay Freedman
external usenet poster
 
Posts: 9,855
Default How can I autopopulate text throughout a document??

In Word 2003, you can insert a section break between the area that contains the
form fields and the rest of the document. When you go into the Protect Document
task pane and set the protection type to "Filling in forms", click the "Select
sections" link below it and uncheck the section that doesn't contain form
fields.

While I know this won't help you, Word 2007 does have a non-field mechanism for
inserting and repeating data without protecting the document. Unfortunately, it
works only in Word 2007 and not in any earlier version.

On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office
wrote:

Thank you. That fixes the font formatting issue. And just when I thought my
simple problem was fixed....

This is becoming more convoluted and ridiculous by the minute. So I can
easily create the Forms and Fields needed to do this simple task, BUT I can't
really use them because once the "Protect Form" button is on I can't type
text ANYWHERE in the document except the Form.

I'm merely trying to create a document that others can simply type in their
information to create standard documents. I want to build the document with
text boxes set up with no text in them, simple. I then want to be able to
have the front page have a space where I can type in the title and have it
auto-populate throughout the document. THAT'S IT! I can't believe that MS
Word has been around as long as it has and still has no simple user friendly
functionality.

I've gone from Novice in the Office to Frustrated in the Office.

Is there a way to do this without needing to record complex macros or learn
programming language?

"Jay Freedman" wrote:

Include either the \*Charformat or the \*Mergeformat switch in the REF fields.
Read the Help topic on "Format (\*) field switch" to see how they work.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office
wrote:

Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple.
However, when it populates the REF fields it changes their font and font size
to match the form field. How do I specify different formatting while still
autopopulating the REF fields? In other words I want the form field to be
Arial 28pt font but the REF field to be Times New Roman 12 pt.

"Stefan Blom" wrote:

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Stefan Blom
Microsoft Word MVP



"The Novice in the Office" The Novice in the
wrote in message
...
I am a novice. Step-by-step, how do I create fields and bookmarks and
macros
that allow me to type text into one spot and have it autopopulate in other
predesignated spots throughout my Word 2003 document? Every post I have
found assumes I know everything but macros. I do not. I need an
explanation
from the beginning. Do I start with a blank doc or should I have my doc
finished to add these things to it?




  #7  
Old September 12th 08, 08:21 PM posted to microsoft.public.word.docmanagement
The Novice in the Office[_2_]
external usenet poster
 
Posts: 5
Default How can I autopopulate text throughout a document??

Thank you so much for your helpful knowledge. I have not yet had time to try
this but am quickly recognizing why so many people sing the praises of this
site and the incredibly friendly and helpful people that post to it.

Seeing as I do not currently have Word 2007, you are correct. However,
seeing as I will not be able to avoid upgrading at some point it is still
good information to have. Here's a question generated by that knowledge.
When I make the upgrade to 2007 will the document I have developed in 2003
upgrade easily as it is imported OR will I need to rework it?

"Jay Freedman" wrote:

In Word 2003, you can insert a section break between the area that contains the
form fields and the rest of the document. When you go into the Protect Document
task pane and set the protection type to "Filling in forms", click the "Select
sections" link below it and uncheck the section that doesn't contain form
fields.

While I know this won't help you, Word 2007 does have a non-field mechanism for
inserting and repeating data without protecting the document. Unfortunately, it
works only in Word 2007 and not in any earlier version.

On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office
wrote:

Thank you. That fixes the font formatting issue. And just when I thought my
simple problem was fixed....

This is becoming more convoluted and ridiculous by the minute. So I can
easily create the Forms and Fields needed to do this simple task, BUT I can't
really use them because once the "Protect Form" button is on I can't type
text ANYWHERE in the document except the Form.

I'm merely trying to create a document that others can simply type in their
information to create standard documents. I want to build the document with
text boxes set up with no text in them, simple. I then want to be able to
have the front page have a space where I can type in the title and have it
auto-populate throughout the document. THAT'S IT! I can't believe that MS
Word has been around as long as it has and still has no simple user friendly
functionality.

I've gone from Novice in the Office to Frustrated in the Office.

Is there a way to do this without needing to record complex macros or learn
programming language?

"Jay Freedman" wrote:

Include either the \*Charformat or the \*Mergeformat switch in the REF fields.
Read the Help topic on "Format (\*) field switch" to see how they work.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office
wrote:

Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple.
However, when it populates the REF fields it changes their font and font size
to match the form field. How do I specify different formatting while still
autopopulating the REF fields? In other words I want the form field to be
Arial 28pt font but the REF field to be Times New Roman 12 pt.

"Stefan Blom" wrote:

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Stefan Blom
Microsoft Word MVP



"The Novice in the Office" The Novice in the
wrote in message
...
I am a novice. Step-by-step, how do I create fields and bookmarks and
macros
that allow me to type text into one spot and have it autopopulate in other
predesignated spots throughout my Word 2003 document? Every post I have
found assumes I know everything but macros. I do not. I need an
explanation
from the beginning. Do I start with a blank doc or should I have my doc
finished to add these things to it?





  #8  
Old September 12th 08, 08:29 PM posted to microsoft.public.word.docmanagement
Jay Freedman
external usenet poster
 
Posts: 9,855
Default How can I autopopulate text throughout a document??

It will work as is. And although you may upgrade to 2007, you'll still need to
keep the 2003 format for forms and other documents that you share with others.

On Fri, 12 Sep 2008 12:21:01 -0700, The Novice in the Office
wrote:

Thank you so much for your helpful knowledge. I have not yet had time to try
this but am quickly recognizing why so many people sing the praises of this
site and the incredibly friendly and helpful people that post to it.

Seeing as I do not currently have Word 2007, you are correct. However,
seeing as I will not be able to avoid upgrading at some point it is still
good information to have. Here's a question generated by that knowledge.
When I make the upgrade to 2007 will the document I have developed in 2003
upgrade easily as it is imported OR will I need to rework it?

"Jay Freedman" wrote:

In Word 2003, you can insert a section break between the area that contains the
form fields and the rest of the document. When you go into the Protect Document
task pane and set the protection type to "Filling in forms", click the "Select
sections" link below it and uncheck the section that doesn't contain form
fields.

While I know this won't help you, Word 2007 does have a non-field mechanism for
inserting and repeating data without protecting the document. Unfortunately, it
works only in Word 2007 and not in any earlier version.

On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office
wrote:

Thank you. That fixes the font formatting issue. And just when I thought my
simple problem was fixed....

This is becoming more convoluted and ridiculous by the minute. So I can
easily create the Forms and Fields needed to do this simple task, BUT I can't
really use them because once the "Protect Form" button is on I can't type
text ANYWHERE in the document except the Form.

I'm merely trying to create a document that others can simply type in their
information to create standard documents. I want to build the document with
text boxes set up with no text in them, simple. I then want to be able to
have the front page have a space where I can type in the title and have it
auto-populate throughout the document. THAT'S IT! I can't believe that MS
Word has been around as long as it has and still has no simple user friendly
functionality.

I've gone from Novice in the Office to Frustrated in the Office.

Is there a way to do this without needing to record complex macros or learn
programming language?

"Jay Freedman" wrote:

Include either the \*Charformat or the \*Mergeformat switch in the REF fields.
Read the Help topic on "Format (\*) field switch" to see how they work.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office
wrote:

Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple.
However, when it populates the REF fields it changes their font and font size
to match the form field. How do I specify different formatting while still
autopopulating the REF fields? In other words I want the form field to be
Arial 28pt font but the REF field to be Times New Roman 12 pt.

"Stefan Blom" wrote:

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Stefan Blom
Microsoft Word MVP



"The Novice in the Office" The Novice in the
wrote in message
...
I am a novice. Step-by-step, how do I create fields and bookmarks and
macros
that allow me to type text into one spot and have it autopopulate in other
predesignated spots throughout my Word 2003 document? Every post I have
found assumes I know everything but macros. I do not. I need an
explanation
from the beginning. Do I start with a blank doc or should I have my doc
finished to add these things to it?





  #9  
Old September 12th 08, 08:37 PM posted to microsoft.public.word.docmanagement
Suzanne S. Barnhill
external usenet poster
 
Posts: 33,626
Default How can I autopopulate text throughout a document??

If all you want to propagate is the title, just type it in, apply the Title
style, and then use a StyleRef field to repeat it anywhere in the document.
See http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. You could equally well
bookmark it and use a REF field, but the StyleRef field has the advantage
that (a) it updates automatically, and (b) while bookmarks can all too
easily be overwritten, if you provide a placemarker in the Title style, it
will be overwritten, but the style will remain.

As a placemarker, I would suggest a MacroButton NoMacro field, as described
at http://word.mvps.org/FAQs/TblsFldsFm...acroButton.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"The Novice in the Office"
wrote in message ...
Thank you. That fixes the font formatting issue. And just when I thought
my
simple problem was fixed....

This is becoming more convoluted and ridiculous by the minute. So I can
easily create the Forms and Fields needed to do this simple task, BUT I
can't
really use them because once the "Protect Form" button is on I can't type
text ANYWHERE in the document except the Form.

I'm merely trying to create a document that others can simply type in
their
information to create standard documents. I want to build the document
with
text boxes set up with no text in them, simple. I then want to be able to
have the front page have a space where I can type in the title and have it
auto-populate throughout the document. THAT'S IT! I can't believe that
MS
Word has been around as long as it has and still has no simple user
friendly
functionality.

I've gone from Novice in the Office to Frustrated in the Office.

Is there a way to do this without needing to record complex macros or
learn
programming language?

"Jay Freedman" wrote:

Include either the \*Charformat or the \*Mergeformat switch in the REF
fields.
Read the Help topic on "Format (\*) field switch" to see how they work.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so all
may benefit.

On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office
wrote:

Thanks this has been helpful but generated another question. I used the
"On
Line Form" solution and it is pretty much what I need and it's simple.
However, when it populates the REF fields it changes their font and font
size
to match the form field. How do I specify different formatting while
still
autopopulating the REF fields? In other words I want the form field to
be
Arial 28pt font but the REF field to be Times New Roman 12 pt.

"Stefan Blom" wrote:

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Stefan Blom
Microsoft Word MVP



"The Novice in the Office" The Novice in the
wrote in message
...
I am a novice. Step-by-step, how do I create fields and bookmarks
and
macros
that allow me to type text into one spot and have it autopopulate in
other
predesignated spots throughout my Word 2003 document? Every post I
have
found assumes I know everything but macros. I do not. I need an
explanation
from the beginning. Do I start with a blank doc or should I have my
doc
finished to add these things to it?






  #10  
Old September 12th 08, 08:47 PM posted to microsoft.public.word.docmanagement
The Novice in the Office[_2_]
external usenet poster
 
Posts: 5
Default How can I autopopulate text throughout a document??

I hate to keep showing my complete inability with this software but, what
type of Section break do I want to use? Also, I can't seem to find any
Protect Document "task pane?" The Forms toolbar has a button for "Protect
Form" but I can't get any pane to open for it.

"Jay Freedman" wrote:

In Word 2003, you can insert a section break between the area that contains the
form fields and the rest of the document. When you go into the Protect Document
task pane and set the protection type to "Filling in forms", click the "Select
sections" link below it and uncheck the section that doesn't contain form
fields.

While I know this won't help you, Word 2007 does have a non-field mechanism for
inserting and repeating data without protecting the document. Unfortunately, it
works only in Word 2007 and not in any earlier version.

On Fri, 12 Sep 2008 11:26:01 -0700, The Novice in the Office
wrote:

Thank you. That fixes the font formatting issue. And just when I thought my
simple problem was fixed....

This is becoming more convoluted and ridiculous by the minute. So I can
easily create the Forms and Fields needed to do this simple task, BUT I can't
really use them because once the "Protect Form" button is on I can't type
text ANYWHERE in the document except the Form.

I'm merely trying to create a document that others can simply type in their
information to create standard documents. I want to build the document with
text boxes set up with no text in them, simple. I then want to be able to
have the front page have a space where I can type in the title and have it
auto-populate throughout the document. THAT'S IT! I can't believe that MS
Word has been around as long as it has and still has no simple user friendly
functionality.

I've gone from Novice in the Office to Frustrated in the Office.

Is there a way to do this without needing to record complex macros or learn
programming language?

"Jay Freedman" wrote:

Include either the \*Charformat or the \*Mergeformat switch in the REF fields.
Read the Help topic on "Format (\*) field switch" to see how they work.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.

On Fri, 12 Sep 2008 08:40:02 -0700, The Novice in the Office
wrote:

Thanks this has been helpful but generated another question. I used the "On
Line Form" solution and it is pretty much what I need and it's simple.
However, when it populates the REF fields it changes their font and font size
to match the form field. How do I specify different formatting while still
autopopulating the REF fields? In other words I want the form field to be
Arial 28pt font but the REF field to be Times New Roman 12 pt.

"Stefan Blom" wrote:

See http://gregmaxey.mvps.org/Repeating_Data.htm.

--
Stefan Blom
Microsoft Word MVP



"The Novice in the Office" The Novice in the
wrote in message
...
I am a novice. Step-by-step, how do I create fields and bookmarks and
macros
that allow me to type text into one spot and have it autopopulate in other
predesignated spots throughout my Word 2003 document? Every post I have
found assumes I know everything but macros. I do not. I need an
explanation
from the beginning. Do I start with a blank doc or should I have my doc
finished to add these things to it?





 




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