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Mail merge dollar amounts



 
 
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  #1  
Old March 6th 09, 08:02 PM posted to microsoft.public.word.mailmerge.fields
el96jay
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Posts: 1
Default Mail merge dollar amounts

I need to mail merge currancy numbers and when I merge the commas and dollar
signs disappear when in the word document. Is there a way to have them come
over with the numbers?
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  #2  
Old March 6th 09, 08:46 PM posted to microsoft.public.word.mailmerge.fields
macropod[_2_]
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Posts: 2,060
Default Mail merge dollar amounts

Hi el96jay,

In Word, add a numeric picture switch to the mergefield. To do this:
.. select the field;
.. press Ctrl-F9 to reveal the field coding. It should look something like {MERGEFIELD MyData};
.. edit the field so that you get {MERGEFIELD MyData \# $,0.00} (or whatever other numeric format you prefer - see below);
.. position the cursor anywhere in this field and press F9 to update it;
.. run your mailmerge.

Note: The '\# 0' in the field is referred to as a numeric picture switch. Other possibilities include:
.. \# 0 for rounded whole numbers
.. \# ,0 for rounded whole numbers with a thousands separator
.. \# ,0.00 for numbers accurate to two decimal places, with a thousands separator
.. \# $,0 for rounded whole dollars with a thousands separator
.. \# $,0.00;($,0.00);- for currency, with brackets around negative numbers and a hyphen for 0 values

--
Cheers
macropod
[MVP - Microsoft Word]


"el96jay" wrote in message ...
I need to mail merge currancy numbers and when I merge the commas and dollar
signs disappear when in the word document. Is there a way to have them come
over with the numbers?

 




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