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#1
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Word should put two spaces between the state and zip.
I currently use Word 2003. No version of Word has ever acknowledged that two
spaces between the state and zip code in an address block is grammatically correct. Now with Word 2003, specifically the mail merge that now automatically generates the address block only includes one space between state and zip, which is not grammatically correct. There are always two spaces between the state and the zip code. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ocmanagemen t |
#2
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To whose rules of grammar do you refer? I am sincere in my request.
AFAIK the 2-space convention is arbitrarily imposed by the USPS, predicated on the optical readers used for automated sorting of mail. As with most of their requirements (i.e., positioning of delivery & return addresses), this one is subject to change at any time. Regards |:) "D-Fox" wrote: I currently use Word 2003. No version of Word has ever acknowledged that two spaces between the state and zip code in an address block is grammatically correct. Now with Word 2003, specifically the mail merge that now automatically generates the address block only includes one space between state and zip, which is not grammatically correct. There are always two spaces between the state and the zip code. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ocmanagemen t |
#3
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D-Fox, I have to disagree with you completely on this. There is absolutely
no truth to the statement that two spaces is "gramatically correct" (not that there's any grammar involved, but that's a minor quibble). The US Postal Service Domestic Mail Manual goes into excruciating detail about what constitutes a correctly addressed piece of mail. Section 602 covers addressing (http://pe.usps.com/text/dmm300/602.htm) and Section 708 covers technical details (http://pe.usps.com/text/dmm300/708.htm). Nowhere in that blindingly boring document does it say anything about the number of spaces between state and zip code, whether one, two, or a dozen. If you want to put in two spaces, fine, do it. Nobody's stopping you. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org D-Fox wrote: I currently use Word 2003. No version of Word has ever acknowledged that two spaces between the state and zip code in an address block is grammatically correct. Now with Word 2003, specifically the mail merge that now automatically generates the address block only includes one space between state and zip, which is not grammatically correct. There are always two spaces between the state and the zip code. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...ocmanagemen t |
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