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#1
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2 AutoText questions
How can I put a list of autotext entry names from my normal template into an
Excel spreadsheet or a word table. I don't want to just print them out I want to be able to type notes next to each one. Also, is there any way that you can create a new group when you click the All Entries button on the Autotext toolbar. I have about 200 entries under normal and I want to break them down so they are not all under the normal heading. Many thanks. |
#2
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The first will require a macro. As to your second question, AutoText entries
are organized by Style. So, to create different groups, use different styles. Take a look at http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Anita" wrote in message ... How can I put a list of autotext entry names from my normal template into an Excel spreadsheet or a word table. I don't want to just print them out I want to be able to type notes next to each one. Also, is there any way that you can create a new group when you click the All Entries button on the Autotext toolbar. I have about 200 entries under normal and I want to break them down so they are not all under the normal heading. Many thanks. |
#3
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One solution that is often suggested for creating documents via printing is
as follows: 1. Select Generic/Text Only as your printer. 2. Select "AutoText entries" under "Print what." 3. Check the box for "Print to file." 4. When you hit OK, you'll be asked for a filename. 5. A plain text file will be created; you can open this and save it as a Word document (.doc file) and manipulate the contents any way you like (for example, you could convert the text to a table, then add another column for your comments). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charles Kenyon" wrote in message ... The first will require a macro. As to your second question, AutoText entries are organized by Style. So, to create different groups, use different styles. Take a look at http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Anita" wrote in message ... How can I put a list of autotext entry names from my normal template into an Excel spreadsheet or a word table. I don't want to just print them out I want to be able to type notes next to each one. Also, is there any way that you can create a new group when you click the All Entries button on the Autotext toolbar. I have about 200 entries under normal and I want to break them down so they are not all under the normal heading. Many thanks. |
#4
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Hi
I tried the print to file and when I open it in Word, it is garbled. "Suzanne S. Barnhill" wrote: One solution that is often suggested for creating documents via printing is as follows: 1. Select Generic/Text Only as your printer. 2. Select "AutoText entries" under "Print what." 3. Check the box for "Print to file." 4. When you hit OK, you'll be asked for a filename. 5. A plain text file will be created; you can open this and save it as a Word document (.doc file) and manipulate the contents any way you like (for example, you could convert the text to a table, then add another column for your comments). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charles Kenyon" wrote in message ... The first will require a macro. As to your second question, AutoText entries are organized by Style. So, to create different groups, use different styles. Take a look at http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Anita" wrote in message ... How can I put a list of autotext entry names from my normal template into an Excel spreadsheet or a word table. I don't want to just print them out I want to be able to type notes next to each one. Also, is there any way that you can create a new group when you click the All Entries button on the Autotext toolbar. I have about 200 entries under normal and I want to break them down so they are not all under the normal heading. Many thanks. |
#5
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Hi Charles
Thanks for the answer to the second question. How does the macro work for the first question? "Charles Kenyon" wrote: The first will require a macro. As to your second question, AutoText entries are organized by Style. So, to create different groups, use different styles. Take a look at http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Anita" wrote in message ... How can I put a list of autotext entry names from my normal template into an Excel spreadsheet or a word table. I don't want to just print them out I want to be able to type notes next to each one. Also, is there any way that you can create a new group when you click the All Entries button on the Autotext toolbar. I have about 200 entries under normal and I want to break them down so they are not all under the normal heading. Many thanks. |
#6
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I haven't written the macro. It would cycle through the AutoText entries
collection and put the information into a file. You might want to ask for help writing it in the vba.beginners newsgroup. If possible, I would suggest a four-column table with one column for the name of the entry, one for the entry itself, a third for the style or category, and a fourth for the name of the template holding the entry. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Anita" wrote in message ... Hi Charles Thanks for the answer to the second question. How does the macro work for the first question? "Charles Kenyon" wrote: The first will require a macro. As to your second question, AutoText entries are organized by Style. So, to create different groups, use different styles. Take a look at http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Anita" wrote in message ... How can I put a list of autotext entry names from my normal template into an Excel spreadsheet or a word table. I don't want to just print them out I want to be able to type notes next to each one. Also, is there any way that you can create a new group when you click the All Entries button on the Autotext toolbar. I have about 200 entries under normal and I want to break them down so they are not all under the normal heading. Many thanks. |
#7
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I tried this, and I have to agree that its usefulness is limited. Naturally
any graphic AutoText entries are not correctly represented, but Word also seems to wrap the entries as displayed in the AutoText dialog window and pad out with spaces. It would probably be more trouble than it was worth to turn it into anything useful. Sorry. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anita" wrote in message ... Hi I tried the print to file and when I open it in Word, it is garbled. "Suzanne S. Barnhill" wrote: One solution that is often suggested for creating documents via printing is as follows: 1. Select Generic/Text Only as your printer. 2. Select "AutoText entries" under "Print what." 3. Check the box for "Print to file." 4. When you hit OK, you'll be asked for a filename. 5. A plain text file will be created; you can open this and save it as a Word document (.doc file) and manipulate the contents any way you like (for example, you could convert the text to a table, then add another column for your comments). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Charles Kenyon" wrote in message ... The first will require a macro. As to your second question, AutoText entries are organized by Style. So, to create different groups, use different styles. Take a look at http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://www.mvps.org/word which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Anita" wrote in message ... How can I put a list of autotext entry names from my normal template into an Excel spreadsheet or a word table. I don't want to just print them out I want to be able to type notes next to each one. Also, is there any way that you can create a new group when you click the All Entries button on the Autotext toolbar. I have about 200 entries under normal and I want to break them down so they are not all under the normal heading. Many thanks. |
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