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Preserve Formatting of TOC



 
 
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  #1  
Old January 14th 05, 08:35 AM
Ted
external usenet poster
 
Posts: n/a
Default Preserve Formatting of TOC

Would someone tell me how & possibly why I cannot get Word 2003 to preserve
the Format of a Table of Contents? I have it configured with spacing, Font
sizes, tab leaders & all. However when you create a New Document it gets
lost.
thx,
Ted
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  #2  
Old January 14th 05, 09:03 AM
Stefan Blom
external usenet poster
 
Posts: n/a
Default

Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do
this via the Index and Tables dialog box. Make sure that you select
the "Add to template" check box for each modified style.

--
Stefan Blom


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003 to

preserve
the Format of a Table of Contents? I have it configured with

spacing, Font
sizes, tab leaders & all. However when you create a New Document it

gets
lost.
thx,
Ted





  #3  
Old January 14th 05, 03:10 PM
Jay Freedman
external usenet poster
 
Posts: n/a
Default

Hi Ted,

To understand the "why", you have to know that the entire table of contents
is just one field. (Right-click in it and select Toggle Field Codes to see
that this is true, then repeat to get back the usual display.) As soon as
you update the field, any direct formatting you've applied to the TOC is
thrown away. The only permanent formatting comes from the styles TOC1, etc.
that Word automatically applies based on the levels of the headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do
this via the Index and Tables dialog box. Make sure that you select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003 to
preserve the Format of a Table of Contents? I have it configured
with spacing, Font sizes, tab leaders & all. However when you
create a New Document it gets lost.
thx,
Ted



  #4  
Old January 14th 05, 05:02 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Moreover, as Stefan has pointed out, changes to the styles affect only the
current document unless you check the "Add to template" box in the Modify
Style dialog. When modifications are saved to the template, they will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire table of

contents
is just one field. (Right-click in it and select Toggle Field Codes to see
that this is true, then repeat to get back the usual display.) As soon as
you update the field, any direct formatting you've applied to the TOC is
thrown away. The only permanent formatting comes from the styles TOC1,

etc.
that Word automatically applies based on the levels of the headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you can do
this via the Index and Tables dialog box. Make sure that you select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003 to
preserve the Format of a Table of Contents? I have it configured
with spacing, Font sizes, tab leaders & all. However when you
create a New Document it gets lost.
thx,
Ted




  #5  
Old January 17th 05, 05:57 PM
Ted
external usenet poster
 
Posts: n/a
Default

Thanks! all I will apply what I've learned to the normal.dot for all my TOC's

"Ted" wrote:

Would someone tell me how & possibly why I cannot get Word 2003 to preserve
the Format of a Table of Contents? I have it configured with spacing, Font
sizes, tab leaders & all. However when you create a New Document it gets
lost.
thx,
Ted

  #6  
Old January 20th 05, 09:54 AM
Stefan Blom
external usenet poster
 
Posts: n/a
Default

Another aspect is that you have to choose the "From template" format
when you create a table of contents via the Index and Tables dialog
box. Otherwise, the TOC styles of the document will be changed by Word
according to the particular format selected.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Moreover, as Stefan has pointed out, changes to the styles affect

only the
current document unless you check the "Add to template" box in the

Modify
Style dialog. When modifications are saved to the template, they

will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire table of

contents
is just one field. (Right-click in it and select Toggle Field

Codes to see
that this is true, then repeat to get back the usual display.) As

soon as
you update the field, any direct formatting you've applied to the

TOC is
thrown away. The only permanent formatting comes from the styles

TOC1,
etc.
that Word automatically applies based on the levels of the

headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you

can do
this via the Index and Tables dialog box. Make sure that you

select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003

to
preserve the Format of a Table of Contents? I have it

configured
with spacing, Font sizes, tab leaders & all. However when you
create a New Document it gets lost.
thx,
Ted








  #7  
Old January 20th 05, 06:05 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Either this was never true or it is no longer true. I heard it from John
McGhie and took it as gospel, but the Microsoft User Assistance people who
wrote the tutorials on TOCs in Word 2003 said it was not true. Perhaps just
an old wives' tale or someone's misinterpretation of a bad experience? I
don't know, as I haven't tested it--just stick with "From template."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Another aspect is that you have to choose the "From template" format
when you create a table of contents via the Index and Tables dialog
box. Otherwise, the TOC styles of the document will be changed by Word
according to the particular format selected.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Moreover, as Stefan has pointed out, changes to the styles affect

only the
current document unless you check the "Add to template" box in the

Modify
Style dialog. When modifications are saved to the template, they

will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire table of

contents
is just one field. (Right-click in it and select Toggle Field

Codes to see
that this is true, then repeat to get back the usual display.) As

soon as
you update the field, any direct formatting you've applied to the

TOC is
thrown away. The only permanent formatting comes from the styles

TOC1,
etc.
that Word automatically applies based on the levels of the

headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs; you

can do
this via the Index and Tables dialog box. Make sure that you

select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word 2003

to
preserve the Format of a Table of Contents? I have it

configured
with spacing, Font sizes, tab leaders & all. However when you
create a New Document it gets lost.
thx,
Ted








  #8  
Old January 24th 05, 12:37 PM
Stefan Blom
external usenet poster
 
Posts: n/a
Default

Well, you can certainly modify the format of the TOC styles *after*
you've created a table of contents, even if it initially had a
built-in format -- and these modifications will be retained when you
update the TOC field.

However, if you explicitly chose a different format than "From
template" upon TOC creation, this format will replace the settings for
the TOC styles of the document. (Of course, it won't overwrite the TOC
styles of the attached template.) This is also what I would expect.

To reproduce (tested in Word 2000):

1. Create a template. Modify the TOC 1 style to have a Tahoma font.
Save the template.

2. Create a new document from that template. Type some text formatted
with the Heading 1 style.

3. Create a TOC via InsertIndex and TablesTable of Contents tab.
Choose a different format than "From template". Word presents a TOC in
the specified format. Selecting the TOC and pressing CTRL+Q does not
restore the font of the TOC 1 style, which proves that it has indeed
been modified.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Either this was never true or it is no longer true. I heard it from

John
McGhie and took it as gospel, but the Microsoft User Assistance

people who
wrote the tutorials on TOCs in Word 2003 said it was not true.

Perhaps just
an old wives' tale or someone's misinterpretation of a bad

experience? I
don't know, as I haven't tested it--just stick with "From template."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Another aspect is that you have to choose the "From template"

format
when you create a table of contents via the Index and Tables

dialog
box. Otherwise, the TOC styles of the document will be changed by

Word
according to the particular format selected.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Moreover, as Stefan has pointed out, changes to the styles

affect
only the
current document unless you check the "Add to template" box in

the
Modify
Style dialog. When modifications are saved to the template, they

will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire

table of
contents
is just one field. (Right-click in it and select Toggle Field

Codes to see
that this is true, then repeat to get back the usual display.)

As
soon as
you update the field, any direct formatting you've applied to

the
TOC is
thrown away. The only permanent formatting comes from the

styles
TOC1,
etc.
that Word automatically applies based on the levels of the

headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs;

you
can do
this via the Index and Tables dialog box. Make sure that you

select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word

2003
to
preserve the Format of a Table of Contents? I have it

configured
with spacing, Font sizes, tab leaders & all. However when

you
create a New Document it gets lost.
thx,
Ted


















  #9  
Old January 24th 05, 03:51 PM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

Not having tried this, I'm not sure exactly what you're saying. The question
is whether you can apply, say, the Classic TOC option and modify its TOC
styles such that they will not be reset to the Classic default when the TOC
is updated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Well, you can certainly modify the format of the TOC styles *after*
you've created a table of contents, even if it initially had a
built-in format -- and these modifications will be retained when you
update the TOC field.

However, if you explicitly chose a different format than "From
template" upon TOC creation, this format will replace the settings for
the TOC styles of the document. (Of course, it won't overwrite the TOC
styles of the attached template.) This is also what I would expect.

To reproduce (tested in Word 2000):

1. Create a template. Modify the TOC 1 style to have a Tahoma font.
Save the template.

2. Create a new document from that template. Type some text formatted
with the Heading 1 style.

3. Create a TOC via InsertIndex and TablesTable of Contents tab.
Choose a different format than "From template". Word presents a TOC in
the specified format. Selecting the TOC and pressing CTRL+Q does not
restore the font of the TOC 1 style, which proves that it has indeed
been modified.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Either this was never true or it is no longer true. I heard it from

John
McGhie and took it as gospel, but the Microsoft User Assistance

people who
wrote the tutorials on TOCs in Word 2003 said it was not true.

Perhaps just
an old wives' tale or someone's misinterpretation of a bad

experience? I
don't know, as I haven't tested it--just stick with "From template."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Another aspect is that you have to choose the "From template"

format
when you create a table of contents via the Index and Tables

dialog
box. Otherwise, the TOC styles of the document will be changed by

Word
according to the particular format selected.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Moreover, as Stefan has pointed out, changes to the styles

affect
only the
current document unless you check the "Add to template" box in

the
Modify
Style dialog. When modifications are saved to the template, they
will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire

table of
contents
is just one field. (Right-click in it and select Toggle Field
Codes to see
that this is true, then repeat to get back the usual display.)

As
soon as
you update the field, any direct formatting you've applied to

the
TOC is
thrown away. The only permanent formatting comes from the

styles
TOC1,
etc.
that Word automatically applies based on the levels of the
headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your needs;

you
can do
this via the Index and Tables dialog box. Make sure that you
select
the "Add to template" check box for each modified style.


"Ted" wrote in message
...
Would someone tell me how & possibly why I cannot get Word

2003
to
preserve the Format of a Table of Contents? I have it
configured
with spacing, Font sizes, tab leaders & all. However when

you
create a New Document it gets lost.
thx,
Ted



















  #10  
Old January 25th 05, 09:34 AM
Stefan Blom
external usenet poster
 
Posts: n/a
Default

That is my experience, too, at least with Word 2000. I tried to say
this in the first paragraph of my previous message.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Not having tried this, I'm not sure exactly what you're saying. The

question
is whether you can apply, say, the Classic TOC option and modify its

TOC
styles such that they will not be reset to the Classic default when

the TOC
is updated.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Well, you can certainly modify the format of the TOC styles

*after*
you've created a table of contents, even if it initially had a
built-in format -- and these modifications will be retained when

you
update the TOC field.

However, if you explicitly chose a different format than "From
template" upon TOC creation, this format will replace the settings

for
the TOC styles of the document. (Of course, it won't overwrite the

TOC
styles of the attached template.) This is also what I would

expect.

To reproduce (tested in Word 2000):

1. Create a template. Modify the TOC 1 style to have a Tahoma

font.
Save the template.

2. Create a new document from that template. Type some text

formatted
with the Heading 1 style.

3. Create a TOC via InsertIndex and TablesTable of Contents tab.
Choose a different format than "From template". Word presents a

TOC in
the specified format. Selecting the TOC and pressing CTRL+Q does

not
restore the font of the TOC 1 style, which proves that it has

indeed
been modified.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Either this was never true or it is no longer true. I heard it

from
John
McGhie and took it as gospel, but the Microsoft User Assistance

people who
wrote the tutorials on TOCs in Word 2003 said it was not true.

Perhaps just
an old wives' tale or someone's misinterpretation of a bad

experience? I
don't know, as I haven't tested it--just stick with "From

template."

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the

newsgroup so
all may benefit.

"Stefan Blom" wrote in message
...
Another aspect is that you have to choose the "From template"

format
when you create a table of contents via the Index and Tables

dialog
box. Otherwise, the TOC styles of the document will be changed

by
Word
according to the particular format selected.

--
Stefan Blom


"Suzanne S. Barnhill" wrote in message
...
Moreover, as Stefan has pointed out, changes to the styles

affect
only the
current document unless you check the "Add to template" box

in
the
Modify
Style dialog. When modifications are saved to the template,

they
will be
available in new documents.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to

the
newsgroup so
all may benefit.

"Jay Freedman" wrote in message
...
Hi Ted,

To understand the "why", you have to know that the entire

table of
contents
is just one field. (Right-click in it and select Toggle

Field
Codes to see
that this is true, then repeat to get back the usual

display.)
As
soon as
you update the field, any direct formatting you've applied

to
the
TOC is
thrown away. The only permanent formatting comes from the

styles
TOC1,
etc.
that Word automatically applies based on the levels of the
headings and/or
TC fields.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org

Stefan Blom wrote:
Modify the "TOC 1", "TOC 2" etc. styles to suit your

needs;
you
can do
this via the Index and Tables dialog box. Make sure that

you
select
the "Add to template" check box for each modified style.


"Ted" wrote in message

...
Would someone tell me how & possibly why I cannot get

Word
2003
to
preserve the Format of a Table of Contents? I have it
configured
with spacing, Font sizes, tab leaders & all. However

when
you
create a New Document it gets lost.
thx,
Ted






















 




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