Numeric rounding problems in mail merge with excel data source.

Hi,

Apologies if this has been posted before, I found nothing about this problem
in the FAQ or Google.

After upgrading from Office 2000 to 2003 a word mail merge, that uses an
excel spreadsheet as a data source, will corrupt any numeric decimal placing
data it is supposed to display. Any values in the spreadsheet that happen
to be a whole number are incorrectly rounded when displayed in the word
'Mail Merge Recipients' window.

E.G.: the spreadsheet correctly rounds the value 6.858 to 6.86, but mail
merge displays it as 6.857999999999997

The spreadsheet and word document were both designed (and still work) in
Word and Excel 2000, but not 2003.

Any ideas?

Thanks

Mark

If you select Options from the Tools menu and then go to the General tab and
check the box against "Confirm conversions at open" and then when you attach
the datasource to the mail merge main document, you select DDE as the method
of connection, the behaviour will probably be the same as in Office 2000.

Otherwise, see "Formatting Word fields with switches" on fellow MVP Graham
Mayor's website at:

http://www.gmayor.com/formatting_word_fields.htm

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Mark" mark-at-redfox-dot-co-dot-uk wrote in message
...
Hi,

Apologies if this has been posted before, I found nothing about this
problem in the FAQ or Google.

After upgrading from Office 2000 to 2003 a word mail merge, that uses an
excel spreadsheet as a data source, will corrupt any numeric decimal
placing data it is supposed to display. Any values in the spreadsheet
that happen to be a whole number are incorrectly rounded when displayed in
the word 'Mail Merge Recipients' window.

E.G.: the spreadsheet correctly rounds the value 6.858 to 6.86, but mail
merge displays it as 6.857999999999997

The spreadsheet and word document were both designed (and still work) in
Word and Excel 2000, but not 2003.

Any ideas?

Thanks

Mark

Thanks Doug, that information was extremely useful!



"Doug Robbins - Word MVP" wrote in message
...
If you select Options from the Tools menu and then go to the General tab
and check the box against "Confirm conversions at open" and then when you
attach the datasource to the mail merge main document, you select DDE as
the method of connection, the behaviour will probably be the same as in
Office 2000.

Otherwise, see "Formatting Word fields with switches" on fellow MVP Graham
Mayor's website at:

http://www.gmayor.com/formatting_word_fields.htm

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Mark" mark-at-redfox-dot-co-dot-uk wrote in message
...
Hi,

Apologies if this has been posted before, I found nothing about this
problem in the FAQ or Google.

After upgrading from Office 2000 to 2003 a word mail merge, that uses an
excel spreadsheet as a data source, will corrupt any numeric decimal
placing data it is supposed to display. Any values in the spreadsheet
that happen to be a whole number are incorrectly rounded when displayed
in the word 'Mail Merge Recipients' window.

E.G.: the spreadsheet correctly rounds the value 6.858 to 6.86, but mail
merge displays it as 6.857999999999997

The spreadsheet and word document were both designed (and still work) in
Word and Excel 2000, but not 2003.

Any ideas?

Thanks

Mark