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change the AUTO TEXT selections in the HEADER-FOOTER toolbar



 
 
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  #1  
Old April 30th 06, 08:16 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
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Default change the AUTO TEXT selections in the HEADER-FOOTER toolbar

I have new AUTO TEXT that I want to easily select when I make a new footer.
The current header- footer toolbar has the usual selections (created on,
filename etc). I have created the new auto text in the regular auto text area
of word (insert auto text add) but don't know how to make it appear as one
of the choices in the footer toolbar.
thanks
LJ
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  #2  
Old April 30th 06, 08:29 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
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Default change the AUTO TEXT selections in the HEADER-FOOTER toolbar

LJ,

Apply the "heading" style to the text that you are going to use to create
the autotext entry. When the entry is created it will be listed in the
heading category and therfore appear in the list as you desire.


--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.


LJ wrote:
I have new AUTO TEXT that I want to easily select when I make a new
footer. The current header- footer toolbar has the usual selections
(created on, filename etc). I have created the new auto text in the
regular auto text area of word (insert auto text add) but don't
know how to make it appear as one of the choices in the footer
toolbar.
thanks
LJ



  #3  
Old April 30th 06, 10:19 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default change the AUTO TEXT selections in the HEADER-FOOTER toolbar

The AutoText entries shown on the Header and Footer toolbar are those that
were created in the Header or Footer style. If you create the AutoText entry
when you're in a header or footer, you'll be in that style; otherwise,
you'll have to apply it manually before creating the AutoText entry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"LJ" wrote in message
...
I have new AUTO TEXT that I want to easily select when I make a new

footer.
The current header- footer toolbar has the usual selections (created on,
filename etc). I have created the new auto text in the regular auto text

area
of word (insert auto text add) but don't know how to make it appear as

one
of the choices in the footer toolbar.
thanks
LJ


  #4  
Old April 30th 06, 11:19 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default change the AUTO TEXT selections in the HEADER-FOOTER toolbar

Thank you both for trying. Sadly I don't quite follow enough to make the
change. I have been in 'footer' but to add a new auto text I seem to need to
be out of footer and back in "insert auto text". From there I don't see how
to change which ones show up in the "header footer" auto text mini list.

"Suzanne S. Barnhill" wrote:

The AutoText entries shown on the Header and Footer toolbar are those that
were created in the Header or Footer style. If you create the AutoText entry
when you're in a header or footer, you'll be in that style; otherwise,
you'll have to apply it manually before creating the AutoText entry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"LJ" wrote in message
...
I have new AUTO TEXT that I want to easily select when I make a new

footer.
The current header- footer toolbar has the usual selections (created on,
filename etc). I have created the new auto text in the regular auto text

area
of word (insert auto text add) but don't know how to make it appear as

one
of the choices in the footer toolbar.
thanks
LJ



  #5  
Old April 30th 06, 11:21 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default change the AUTO TEXT selections in the HEADER-FOOTER toolbar

drat- I don't quite follow. I have to apply a style to the words before I
then use "insert auto text" to create the new text? How do I do that?
(sorry, baby steps needed here).
Thanks for trying!
LJ.

"Greg Maxey" wrote:

LJ,

Apply the "heading" style to the text that you are going to use to create
the autotext entry. When the entry is created it will be listed in the
heading category and therfore appear in the list as you desire.


--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.


LJ wrote:
I have new AUTO TEXT that I want to easily select when I make a new
footer. The current header- footer toolbar has the usual selections
(created on, filename etc). I have created the new auto text in the
regular auto text area of word (insert auto text add) but don't
know how to make it appear as one of the choices in the footer
toolbar.
thanks
LJ




  #6  
Old April 30th 06, 11:34 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default change the AUTO TEXT selections in the HEADER-FOOTER toolbar

If you are in the footer, type some text that you want to use as AutoText.
Select that text and press Alt+F3 to create a new autotext entry. Let's
name is Ljautotext. Now Ljautotext will appear as an autotext entry in the
Autotext menu on the header footer toolbar.


--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.


LJ wrote:
Thank you both for trying. Sadly I don't quite follow enough to make
the change. I have been in 'footer' but to add a new auto text I seem
to need to be out of footer and back in "insert auto text". From
there I don't see how to change which ones show up in the "header
footer" auto text mini list.

"Suzanne S. Barnhill" wrote:

The AutoText entries shown on the Header and Footer toolbar are
those that were created in the Header or Footer style. If you create
the AutoText entry when you're in a header or footer, you'll be in
that style; otherwise, you'll have to apply it manually before
creating the AutoText entry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

"LJ" wrote in message
...
I have new AUTO TEXT that I want to easily select when I make a new
footer. The current header- footer toolbar has the usual selections
(created on, filename etc). I have created the new auto text in the
regular auto text area of word (insert auto text add) but don't
know how to make it appear as one of the choices in the footer
toolbar.
thanks
LJ



  #7  
Old April 30th 06, 11:46 PM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default change the AUTO TEXT selections in the HEADER-FOOTER toolbar

The style applied to text that is saved as AutoText determines the category
it is sorted into in the AutoText menu on the toolbar. The toolbar in the
header/footer view shows entries that were saved using the header or footer
style. So it doesn't show To Whom It May Concern: or Very truly yours,

Unless you include one or more paragraph marks in your AutoText entry the
formatting does not carry get put into your document when you insert the
AutoText.

See http://word.mvps.org/FAQs/Customization/AutoText.htm and
http://word.mvps.org/FAQs/TblsFldsFms/AutoTextList.htm (background item #4).
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!

My criminal defense site: http://addbalance.com
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"LJ" wrote in message
...
Thank you both for trying. Sadly I don't quite follow enough to make the
change. I have been in 'footer' but to add a new auto text I seem to need
to
be out of footer and back in "insert auto text". From there I don't see
how
to change which ones show up in the "header footer" auto text mini list.

"Suzanne S. Barnhill" wrote:

The AutoText entries shown on the Header and Footer toolbar are those
that
were created in the Header or Footer style. If you create the AutoText
entry
when you're in a header or footer, you'll be in that style; otherwise,
you'll have to apply it manually before creating the AutoText entry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"LJ" wrote in message
...
I have new AUTO TEXT that I want to easily select when I make a new

footer.
The current header- footer toolbar has the usual selections (created
on,
filename etc). I have created the new auto text in the regular auto
text

area
of word (insert auto text add) but don't know how to make it appear
as

one
of the choices in the footer toolbar.
thanks
LJ





  #8  
Old May 1st 06, 12:20 AM posted to microsoft.public.word.docmanagement
external usenet poster
 
Posts: n/a
Default change the AUTO TEXT selections in the HEADER-FOOTER toolbar

BEAUTI FUL! Thanks, that was easy as pie.
Worked like a charm.
LJ

"Greg Maxey" wrote:

If you are in the footer, type some text that you want to use as AutoText.
Select that text and press Alt+F3 to create a new autotext entry. Let's
name is Ljautotext. Now Ljautotext will appear as an autotext entry in the
Autotext menu on the header footer toolbar.


--
Greg Maxey/Word MVP
See:
http://gregmaxey.mvps.org/word_tips.htm
For some helpful tips using Word.


LJ wrote:
Thank you both for trying. Sadly I don't quite follow enough to make
the change. I have been in 'footer' but to add a new auto text I seem
to need to be out of footer and back in "insert auto text". From
there I don't see how to change which ones show up in the "header
footer" auto text mini list.

"Suzanne S. Barnhill" wrote:

The AutoText entries shown on the Header and Footer toolbar are
those that were created in the Header or Footer style. If you create
the AutoText entry when you're in a header or footer, you'll be in
that style; otherwise, you'll have to apply it manually before
creating the AutoText entry.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

"LJ" wrote in message
...
I have new AUTO TEXT that I want to easily select when I make a new
footer. The current header- footer toolbar has the usual selections
(created on, filename etc). I have created the new auto text in the
regular auto text area of word (insert auto text add) but don't
know how to make it appear as one of the choices in the footer
toolbar.
thanks
LJ




 




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