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#1
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Text in Word 2003 Header won't show in TOC - how do I fix this?
I need to use the text in the Headers in Word to generate my TOC - so far the
automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#2
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Text in Word 2003 Header won't show in TOC - how do I fix this?
There is no way to include text in headers (or footers) in a table of
contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#3
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Text in Word 2003 Header won't show in TOC - how do I fix this?
What on earth are you doing, putting headings in your headers? Of course
they don't show up in the TOC: since headers (by definition) repeat on each page, what page number do you expect to see in the TOC? Format you document properly, with the headings in the *body* of the document, and your TOC will work just fine. "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#4
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Text in Word 2003 Header won't show in TOC - how do I fix this
Thanks Jezebel - easy to see you don't work with Word in the corporate world!
Headings go in the Header to ensure that they follow over the page when that section does; a section break is then added with a new header for the following section - otherwise you have to manually add the new header every time the text continues onto the next page. thanks for responding, shame it wasn't a useful or commercial response! "Jezebel" wrote: What on earth are you doing, putting headings in your headers? Of course they don't show up in the TOC: since headers (by definition) repeat on each page, what page number do you expect to see in the TOC? Format you document properly, with the headings in the *body* of the document, and your TOC will work just fine. "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#5
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Text in Word 2003 Header won't show in TOC - how do I fix this
thank you Stefan - guess I'll have to work around it somehow - will try your
suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#6
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Text in Word 2003 Header won't show in TOC - how do I fix this
I work exclusively in the corporate world. And in a lot of years of doing so
I've never met such foollsihness as this. "DMF2006" wrote in message ... Thanks Jezebel - easy to see you don't work with Word in the corporate world! Headings go in the Header to ensure that they follow over the page when that section does; a section break is then added with a new header for the following section - otherwise you have to manually add the new header every time the text continues onto the next page. thanks for responding, shame it wasn't a useful or commercial response! "Jezebel" wrote: What on earth are you doing, putting headings in your headers? Of course they don't show up in the TOC: since headers (by definition) repeat on each page, what page number do you expect to see in the TOC? Format you document properly, with the headings in the *body* of the document, and your TOC will work just fine. "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#7
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Text in Word 2003 Header won't show in TOC - how do I fix this
that's the whole point of Headers....Headings go in the Header...
"Jezebel" wrote: I work exclusively in the corporate world. And in a lot of years of doing so I've never met such foollsihness as this. "DMF2006" wrote in message ... Thanks Jezebel - easy to see you don't work with Word in the corporate world! Headings go in the Header to ensure that they follow over the page when that section does; a section break is then added with a new header for the following section - otherwise you have to manually add the new header every time the text continues onto the next page. thanks for responding, shame it wasn't a useful or commercial response! "Jezebel" wrote: What on earth are you doing, putting headings in your headers? Of course they don't show up in the TOC: since headers (by definition) repeat on each page, what page number do you expect to see in the TOC? Format you document properly, with the headings in the *body* of the document, and your TOC will work just fine. "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#8
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Text in Word 2003 Header won't show in TOC - how do I fix this
Never mind - thank you for responding to my plea for help.
"DMF2006" wrote: that's the whole point of Headers....Headings go in the Header... "Jezebel" wrote: I work exclusively in the corporate world. And in a lot of years of doing so I've never met such foollsihness as this. "DMF2006" wrote in message ... Thanks Jezebel - easy to see you don't work with Word in the corporate world! Headings go in the Header to ensure that they follow over the page when that section does; a section break is then added with a new header for the following section - otherwise you have to manually add the new header every time the text continues onto the next page. thanks for responding, shame it wasn't a useful or commercial response! "Jezebel" wrote: What on earth are you doing, putting headings in your headers? Of course they don't show up in the TOC: since headers (by definition) repeat on each page, what page number do you expect to see in the TOC? Format you document properly, with the headings in the *body* of the document, and your TOC will work just fine. "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#9
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Text in Word 2003 Header won't show in TOC - how do I fix this
No they don't! Headers go in the header. Headings go in the text. Only items
in the text view will be seen by the TOC. The header itself is a transient entity that is determined by a number of issue including page layout settings and section breaks. If you want to repeat the headings in the header you need a styleref field in the header . You don't need really need the section breaks at all. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org DMF2006 wrote: that's the whole point of Headers....Headings go in the Header... "Jezebel" wrote: I work exclusively in the corporate world. And in a lot of years of doing so I've never met such foollsihness as this. "DMF2006" wrote in message ... Thanks Jezebel - easy to see you don't work with Word in the corporate world! Headings go in the Header to ensure that they follow over the page when that section does; a section break is then added with a new header for the following section - otherwise you have to manually add the new header every time the text continues onto the next page. thanks for responding, shame it wasn't a useful or commercial response! "Jezebel" wrote: What on earth are you doing, putting headings in your headers? Of course they don't show up in the TOC: since headers (by definition) repeat on each page, what page number do you expect to see in the TOC? Format you document properly, with the headings in the *body* of the document, and your TOC will work just fine. "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#10
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Text in Word 2003 Header won't show in TOC - how do I fix this
This is why you use the StyleRef field; see
http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#11
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Text in Word 2003 Header won't show in TOC - how do I fix this
thank you - I shall try to understand the use of styleref so that it will
work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. I am struggling to understand why header text isn't included within the TOC entries, given that, particularly in landscape documents, you wouldn't put repeating headings anywhere else but then I guess that's one for Microsoft. "Suzanne S. Barnhill" wrote: This is why you use the StyleRef field; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#12
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Text in Word 2003 Header won't show in TOC - how do I fix this
You are not going to be able to create workable documents putting headings
in headers! God knows where you got this idea from, but it is just mistaken. Look at any of the Word tutorials anywhere, download some Word documents from anywhere, or go to your local bookshop and look at any of the guides. "DMF2006" wrote in message ... thank you - I shall try to understand the use of styleref so that it will work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. I am struggling to understand why header text isn't included within the TOC entries, given that, particularly in landscape documents, you wouldn't put repeating headings anywhere else but then I guess that's one for Microsoft. "Suzanne S. Barnhill" wrote: This is why you use the StyleRef field; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#13
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Text in Word 2003 Header won't show in TOC - how do I fix this
You repeat the table headings on each page by selecting the heading row(s)
and clicking Table | Heading Rows Repeat. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you - I shall try to understand the use of styleref so that it will work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. I am struggling to understand why header text isn't included within the TOC entries, given that, particularly in landscape documents, you wouldn't put repeating headings anywhere else but then I guess that's one for Microsoft. "Suzanne S. Barnhill" wrote: This is why you use the StyleRef field; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#14
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Text in Word 2003 Header won't show in TOC - how do I fix this
that is not the heading I need to repeat - I know how to do that. If it were
PowerPoint, it would be in the "Title" box on each page, repeated as necessary over the number of slides. This is the same principle but in Word. thanks anyway "Suzanne S. Barnhill" wrote: You repeat the table headings on each page by selecting the heading row(s) and clicking Table | Heading Rows Repeat. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you - I shall try to understand the use of styleref so that it will work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. I am struggling to understand why header text isn't included within the TOC entries, given that, particularly in landscape documents, you wouldn't put repeating headings anywhere else but then I guess that's one for Microsoft. "Suzanne S. Barnhill" wrote: This is why you use the StyleRef field; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#15
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Text in Word 2003 Header won't show in TOC - how do I fix this
Beat yourself up any way you enjoy.
"DMF2006" wrote in message ... that is not the heading I need to repeat - I know how to do that. If it were PowerPoint, it would be in the "Title" box on each page, repeated as necessary over the number of slides. This is the same principle but in Word. thanks anyway "Suzanne S. Barnhill" wrote: You repeat the table headings on each page by selecting the heading row(s) and clicking Table | Heading Rows Repeat. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you - I shall try to understand the use of styleref so that it will work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. I am struggling to understand why header text isn't included within the TOC entries, given that, particularly in landscape documents, you wouldn't put repeating headings anywhere else but then I guess that's one for Microsoft. "Suzanne S. Barnhill" wrote: This is why you use the StyleRef field; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#16
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Text in Word 2003 Header won't show in TOC - how do I fix this
Well, we've already told you how to repeat the "title" heading using
StyleRef, but if you insist on trying to make Word work in a way it wasn't designed to work, then you will have to deal with the consequences. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... that is not the heading I need to repeat - I know how to do that. If it were PowerPoint, it would be in the "Title" box on each page, repeated as necessary over the number of slides. This is the same principle but in Word. thanks anyway "Suzanne S. Barnhill" wrote: You repeat the table headings on each page by selecting the heading row(s) and clicking Table | Heading Rows Repeat. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you - I shall try to understand the use of styleref so that it will work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. I am struggling to understand why header text isn't included within the TOC entries, given that, particularly in landscape documents, you wouldn't put repeating headings anywhere else but then I guess that's one for Microsoft. "Suzanne S. Barnhill" wrote: This is why you use the StyleRef field; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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#17
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Text in Word 2003 Header won't show in TOC - how do I fix this
Actually, it's not. PowerPoint works on *very* different principles than
Word. Dealing with Word would be easier all around if you recognized that, I think. Word does not consider anything in the Header a "title". Word is designed to consider the headers subsidiary to the main body of the text. That's the way it's designed, and no one on these groups can change it in time to fix your problem, so you'll need to accept one or another of the workarounds, or find your own. On 9/7/06 2:17 AM, "DMF2006" wrote: that is not the heading I need to repeat - I know how to do that. If it were PowerPoint, it would be in the "Title" box on each page, repeated as necessary over the number of slides. This is the same principle but in Word. thanks anyway "Suzanne S. Barnhill" wrote: You repeat the table headings on each page by selecting the heading row(s) and clicking Table | Heading Rows Repeat. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you - I shall try to understand the use of styleref so that it will work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. I am struggling to understand why header text isn't included within the TOC entries, given that, particularly in landscape documents, you wouldn't put repeating headings anywhere else but then I guess that's one for Microsoft. "Suzanne S. Barnhill" wrote: This is why you use the StyleRef field; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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#18
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Text in Word 2003 Header won't show in TOC - how do I fix this
thank you to everyone for your help
"Daiya Mitchell" wrote: Actually, it's not. PowerPoint works on *very* different principles than Word. Dealing with Word would be easier all around if you recognized that, I think. Word does not consider anything in the Header a "title". Word is designed to consider the headers subsidiary to the main body of the text. That's the way it's designed, and no one on these groups can change it in time to fix your problem, so you'll need to accept one or another of the workarounds, or find your own. On 9/7/06 2:17 AM, "DMF2006" wrote: that is not the heading I need to repeat - I know how to do that. If it were PowerPoint, it would be in the "Title" box on each page, repeated as necessary over the number of slides. This is the same principle but in Word. thanks anyway "Suzanne S. Barnhill" wrote: You repeat the table headings on each page by selecting the heading row(s) and clicking Table | Heading Rows Repeat. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you - I shall try to understand the use of styleref so that it will work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. I am struggling to understand why header text isn't included within the TOC entries, given that, particularly in landscape documents, you wouldn't put repeating headings anywhere else but then I guess that's one for Microsoft. "Suzanne S. Barnhill" wrote: This is why you use the StyleRef field; see http://sbarnhill.mvps.org/WordFAQs/StyleRef.htm. It sounds as if you're already having to insert section breaks (to make the headers different), so in this instance, enable "Different first page" (Layout tab of Page Setup), then leave the heading out of the First Page Header and use a StyleRef field in the Header. You will then be able to leave your Headers linked, and they will change automatically in each section. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "DMF2006" wrote in message ... thank you Stefan - guess I'll have to work around it somehow - will try your suggestions. The page number would be the page number of the first page in that section, as each section has its own header deliberately to ensure that text that rolls over more than one page maintains the same heading. "Stefan Blom" wrote: There is no way to include text in headers (or footers) in a table of contents. Even if it was possible, what page number should be assigned to it, given the fact that a header is usually displayed on multiple pages? To solve this problem, you have two options: 1. Leave your headings in the header and then add TC fields to the body of your document and build your TOC on those fields. Or: 2. Move the headings into the main body of the document. If you want the current heading to be displayed in the header, insert a STYLEREF field in the header. -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
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#19
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Text in Word 2003 Header won't show in TOC - how do I fix this
"DMF2006" wrote in message
... thank you - I shall try to understand the use of styleref so that it will work - unfortunately, these are landscape Word documents with tables in so we need the Headers to use for the Headings to repeat on each page and the people who will be creating and editing the documents have no idea how to use field codes etc so I have to then also make it user friendly. Make it user-friendly by setting up a template, where the fields have already been inserted. If you need assistance, see the following articles: Creating a Template – The Basics (Part I) http://word.mvps.org/faqs/customizat...platePart1.htm Creating a Template (Part II) http://word.mvps.org/faqs/customizat...platePart2.htm -- Stefan Blom Microsoft Word MVP |
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#20
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Text in Word 2003 Header won't show in TOC - how do I fix this
Headers (and footers) are for repeating text and page numbers. See the
following article: Using Headers and Footers http://sbarnhill.mvps.org/WordFAQs/HeaderFooter.htm -- Stefan Blom Microsoft Word MVP "DMF2006" wrote in message ... that's the whole point of Headers....Headings go in the Header... "Jezebel" wrote: I work exclusively in the corporate world. And in a lot of years of doing so I've never met such foollsihness as this. "DMF2006" wrote in message ... Thanks Jezebel - easy to see you don't work with Word in the corporate world! Headings go in the Header to ensure that they follow over the page when that section does; a section break is then added with a new header for the following section - otherwise you have to manually add the new header every time the text continues onto the next page. thanks for responding, shame it wasn't a useful or commercial response! "Jezebel" wrote: What on earth are you doing, putting headings in your headers? Of course they don't show up in the TOC: since headers (by definition) repeat on each page, what page number do you expect to see in the TOC? Format you document properly, with the headings in the *body* of the document, and your TOC will work just fine. "DMF2006" wrote in message ... I need to use the text in the Headers in Word to generate my TOC - so far the automated system is not picking up the text in the Header and none of the commands to mark the text work within the Header. How do I get around this, as all our Word documents contain the headings within the Header! thanks for any help/suggestions! |
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