[Rachel M]

I've created a Word 2003 template that incorporates a style that's formatted
as
hidden text. The problem is that, when the hidden text is toggled off and my
users try to type something on the following line (which I assigned an
outline numbered style that's not hidden), the hidden text toggles on and the
cursor is positioned at the beginning of the hidden text, not on the line
that the user started typing on.

If the hidden text is already on, there is no problem. The line that the
user starts typing on applies the appropriate style.

Does anyone know how I can get the style to apply properly if the hidden
text is hidden?

[John McGhie [MVP - Word and Word Macintosh]]

No. I can't think of a way to do this "reliably". I suggest that you do
not fill work documents with Hidden text: it inevitably gets revealed and
emailed or printed when that is least convenient :-)

What are you using the hidden text for? Maybe we can suggest a better
mechanism?


On 18/1/07 6:13 AM, in article
, "Rachel M"
wrote:

I've created a Word 2003 template that incorporates a style that's formatted
as
hidden text. The problem is that, when the hidden text is toggled off and my
users try to type something on the following line (which I assigned an
outline numbered style that's not hidden), the hidden text toggles on and the
cursor is positioned at the beginning of the hidden text, not on the line
that the user started typing on.

If the hidden text is already on, there is no problem. The line that the
user starts typing on applies the appropriate style.

Does anyone know how I can get the style to apply properly if the hidden
text is hidden?


--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

[Stefan Blom]

Also see the response(s) to your almost identical question in
microsoft.public.word.pagelayout. In the future, please don't
*multi-post*.

--
Stefan Blom
Microsoft Word MVP


"Rachel M" wrote in message
...
I've created a Word 2003 template that incorporates a style that's
formatted
as
hidden text. The problem is that, when the hidden text is toggled
off and my
users try to type something on the following line (which I assigned
an
outline numbered style that's not hidden), the hidden text toggles
on and the
cursor is positioned at the beginning of the hidden text, not on the
line
that the user started typing on.

If the hidden text is already on, there is no problem. The line
that the
user starts typing on applies the appropriate style.

Does anyone know how I can get the style to apply properly if the
hidden
text is hidden?

[Rachel M]

Sorry for the confusion. This was my first time using the discussion groups
and I wasn't sure which topic the question belonged to. I discovered the
Advanced Options after I posted the first question and didn't see a way to
delete.

"Stefan Blom" wrote:

Also see the response(s) to your almost identical question in
microsoft.public.word.pagelayout. In the future, please don't
*multi-post*.

--
Stefan Blom
Microsoft Word MVP


"Rachel M" wrote in message
...
I've created a Word 2003 template that incorporates a style that's
formatted
as
hidden text. The problem is that, when the hidden text is toggled
off and my
users try to type something on the following line (which I assigned
an
outline numbered style that's not hidden), the hidden text toggles
on and the
cursor is positioned at the beginning of the hidden text, not on the
line
that the user started typing on.

If the hidden text is already on, there is no problem. The line
that the
user starts typing on applies the appropriate style.

Does anyone know how I can get the style to apply properly if the
hidden
text is hidden?

[Rachel M]

The hidden text is instructions text on what types of things to consider and
include in a specific section of the document.

We wanted a way to see the instructions when the document is being created,
but hide them when the doc gets distributed and printed. It doesn't really
matter if someone reveals the text if they feel the need, but the group of
people the documents will ulitmately be distributed to most likely won't do
that.

"John McGhie [MVP - Word and Word Macinto" wrote:

No. I can't think of a way to do this "reliably". I suggest that you do
not fill work documents with Hidden text: it inevitably gets revealed and
emailed or printed when that is least convenient :-)

What are you using the hidden text for? Maybe we can suggest a better
mechanism?


On 18/1/07 6:13 AM, in article
, "Rachel M"
wrote:

I've created a Word 2003 template that incorporates a style that's formatted
as
hidden text. The problem is that, when the hidden text is toggled off and my
users try to type something on the following line (which I assigned an
outline numbered style that's not hidden), the hidden text toggles on and the
cursor is positioned at the beginning of the hidden text, not on the line
that the user started typing on.

If the hidden text is already on, there is no problem. The line that the
user starts typing on applies the appropriate style.

Does anyone know how I can get the style to apply properly if the hidden
text is hidden?


--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

[Stefan Blom]

You could use a style which puts a frame in the margin for the
comment. See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm. Make
sure that there is no frame border and that text is formatted as
hidden (and that hidden text doesn't print but displays).

Alternatively, have you considered using comments? Resting the mouse
on a comment in the text should display a ScreenTip with its contents
(assuming that ScreenTips is checked in Tools | Options, View tab).

--
Stefan Blom
Microsoft Word MVP


"Rachel M" wrote in message
...
The hidden text is instructions text on what types of things to
consider and
include in a specific section of the document.

We wanted a way to see the instructions when the document is being
created,
but hide them when the doc gets distributed and printed. It doesn't
really
matter if someone reveals the text if they feel the need, but the
group of
people the documents will ulitmately be distributed to most likely
won't do
that.

"John McGhie [MVP - Word and Word Macinto" wrote:

No. I can't think of a way to do this "reliably". I suggest that
you do
not fill work documents with Hidden text: it inevitably gets
revealed and
emailed or printed when that is least convenient :-)

What are you using the hidden text for? Maybe we can suggest a
better
mechanism?


On 18/1/07 6:13 AM, in article
, "Rachel M"
wrote:

I've created a Word 2003 template that incorporates a style
that's formatted
as
hidden text. The problem is that, when the hidden text is
toggled off and my
users try to type something on the following line (which I
assigned an
outline numbered style that's not hidden), the hidden text
toggles on and the
cursor is positioned at the beginning of the hidden text, not on
the line
that the user started typing on.

If the hidden text is already on, there is no problem. The line
that the
user starts typing on applies the appropriate style.

Does anyone know how I can get the style to apply properly if
the hidden
text is hidden?


--

Please reply to the newsgroup to maintain the thread. Please do
not email
me unless I ask you to.

John McGhie
Microsoft MVP, Word and Word for Macintosh. Business Analyst,
Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

[Rachel M]

If I use the frames, when I hide the text, there is still a placeholder where
the frame is, so there's a gap between the two paragraphs. In addtion, if
there are bullets, they still show (just the bullet, not the related text).
I tried setting up a bulleted style the has a hidden font that's based on the
main style in the frame and that didn't help.

Using comments isn't practical; some of the instructions have lists of
things in them, so they can be lengthy. In addition, we don't want Screen
Tips intended for the author to pop up as the reviewers/approvers move
through the document. At least with the hidden text, they would have to make
an effort to toggle the hidden text on.

I'm thinking that I'll use text characters instead of bullets and then the
frame placeholder will only be one line. The only problem there is that it
will look like the line formatting is inconsistent, since not every header
item has instructions. In addition, the frame placeholders will increase the
length of the document by at least a page.

"Stefan Blom" wrote:

You could use a style which puts a frame in the margin for the
comment. See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm. Make
sure that there is no frame border and that text is formatted as
hidden (and that hidden text doesn't print but displays).

Alternatively, have you considered using comments? Resting the mouse
on a comment in the text should display a ScreenTip with its contents
(assuming that ScreenTips is checked in Tools | Options, View tab).

--
Stefan Blom
Microsoft Word MVP


"Rachel M" wrote in message
...
The hidden text is instructions text on what types of things to
consider and
include in a specific section of the document.

We wanted a way to see the instructions when the document is being
created,
but hide them when the doc gets distributed and printed. It doesn't
really
matter if someone reveals the text if they feel the need, but the
group of
people the documents will ulitmately be distributed to most likely
won't do
that.

"John McGhie [MVP - Word and Word Macinto" wrote:

No. I can't think of a way to do this "reliably". I suggest that
you do
not fill work documents with Hidden text: it inevitably gets
revealed and
emailed or printed when that is least convenient :-)

What are you using the hidden text for? Maybe we can suggest a
better
mechanism?


On 18/1/07 6:13 AM, in article
, "Rachel M"
wrote:

I've created a Word 2003 template that incorporates a style
that's formatted
as
hidden text. The problem is that, when the hidden text is
toggled off and my
users try to type something on the following line (which I
assigned an
outline numbered style that's not hidden), the hidden text
toggles on and the
cursor is positioned at the beginning of the hidden text, not on
the line
that the user started typing on.

If the hidden text is already on, there is no problem. The line
that the
user starts typing on applies the appropriate style.

Does anyone know how I can get the style to apply properly if
the hidden
text is hidden?


--

Please reply to the newsgroup to maintain the thread. Please do
not email
me unless I ask you to.

John McGhie
Microsoft MVP, Word and Word for Macintosh. Business Analyst,
Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

[Suzanne S. Barnhill]

You missed the suggestion of putting the frame *in the margin.* It will be
anchored to one of the existing paragraphs, not to a separate one that would
take up extra space.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Rachel M" wrote in message
...
If I use the frames, when I hide the text, there is still a placeholder
where
the frame is, so there's a gap between the two paragraphs. In addtion, if
there are bullets, they still show (just the bullet, not the related
text).
I tried setting up a bulleted style the has a hidden font that's based on
the
main style in the frame and that didn't help.

Using comments isn't practical; some of the instructions have lists of
things in them, so they can be lengthy. In addition, we don't want Screen
Tips intended for the author to pop up as the reviewers/approvers move
through the document. At least with the hidden text, they would have to
make
an effort to toggle the hidden text on.

I'm thinking that I'll use text characters instead of bullets and then the
frame placeholder will only be one line. The only problem there is that
it
will look like the line formatting is inconsistent, since not every header
item has instructions. In addition, the frame placeholders will increase
the
length of the document by at least a page.

"Stefan Blom" wrote:

You could use a style which puts a frame in the margin for the
comment. See http://sbarnhill.mvps.org/WordFAQs/MarginalText.htm. Make
sure that there is no frame border and that text is formatted as
hidden (and that hidden text doesn't print but displays).

Alternatively, have you considered using comments? Resting the mouse
on a comment in the text should display a ScreenTip with its contents
(assuming that ScreenTips is checked in Tools | Options, View tab).

--
Stefan Blom
Microsoft Word MVP


"Rachel M" wrote in message
...
The hidden text is instructions text on what types of things to
consider and
include in a specific section of the document.

We wanted a way to see the instructions when the document is being
created,
but hide them when the doc gets distributed and printed. It doesn't
really
matter if someone reveals the text if they feel the need, but the
group of
people the documents will ulitmately be distributed to most likely
won't do
that.

"John McGhie [MVP - Word and Word Macinto" wrote:

No. I can't think of a way to do this "reliably". I suggest that
you do
not fill work documents with Hidden text: it inevitably gets
revealed and
emailed or printed when that is least convenient :-)

What are you using the hidden text for? Maybe we can suggest a
better
mechanism?


On 18/1/07 6:13 AM, in article
, "Rachel M"
wrote:

I've created a Word 2003 template that incorporates a style
that's formatted
as
hidden text. The problem is that, when the hidden text is
toggled off and my
users try to type something on the following line (which I
assigned an
outline numbered style that's not hidden), the hidden text
toggles on and the
cursor is positioned at the beginning of the hidden text, not on
the line
that the user started typing on.

If the hidden text is already on, there is no problem. The line
that the
user starts typing on applies the appropriate style.

Does anyone know how I can get the style to apply properly if
the hidden
text is hidden?


--

Please reply to the newsgroup to maintain the thread. Please do
not email
me unless I ask you to.

John McGhie
Microsoft MVP, Word and Word for Macintosh. Business Analyst,
Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410