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Sudden file size increase, etc.
Adding nothing to a Word 2003 file--only formatting it--size increased as I
would do a "Save As" from 2 megs to 269 megs in seven iterations. I was able to reduce size to original by copy/paste all but last carriage return in file, but as I do any formatting--indenting paragraphs, for example--header and footer go haywire and I need to use Ctrl-Z to return file to where it should be. The first Ctrl-Z takes me to where I wanted to be most recent re-formatting. What has happened and how to I overcome it? |
#2
Posted to microsoft.public.word.docmanagement
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Sudden file size increase, etc.
There are a number of reasons for excessive file size, including:
1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Keep track of formatting (Tools | Options | Edit). This is reportedly a major cause of file bloat in Word 2002 and above. 6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 7. Embedded linguistic data (Tools | Options | Save). 8. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 9. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 10. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 11. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Dick Sine" Dick wrote in message ... Adding nothing to a Word 2003 file--only formatting it--size increased as I would do a "Save As" from 2 megs to 269 megs in seven iterations. I was able to reduce size to original by copy/paste all but last carriage return in file, but as I do any formatting--indenting paragraphs, for example--header and footer go haywire and I need to use Ctrl-Z to return file to where it should be. The first Ctrl-Z takes me to where I wanted to be most recent re-formatting. What has happened and how to I overcome it? |
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