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#1
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Is word 2003 the appropiate application
I am having difficulty in deciding if word 2003 is the right
application for me. Typically I am doing reports which must contain a lot of images, unfortunately the combined total size of these images translate to a very large and unmanageable file size. Q. Does any body think there is a more appropiate app.? Q. Is there a way of optimising the file size without loosing out on quality? Q. Is there a way of referencing the images, without permanently attaching them? Thanks, Chris |
#2
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Is word 2003 the appropiate application
You can create a project folder and inside that folder place your document
and all your Images in an Image folder and LINK the images to the document to keep the size down. wrote in message ... I am having difficulty in deciding if word 2003 is the right application for me. Typically I am doing reports which must contain a lot of images, unfortunately the combined total size of these images translate to a very large and unmanageable file size. Q. Does any body think there is a more appropiate app.? Q. Is there a way of optimising the file size without loosing out on quality? Q. Is there a way of referencing the images, without permanently attaching them? Thanks, Chris |
#3
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Is word 2003 the appropiate application
Word is a very effective application for this type of document.
Possibly MS Publisher could be a more appropriate application if the final document is to be a professionally printed document, but as I tend to always use Word, I shall expound its virtues. I am constantly having to have images embedded (instead of linked) in my documents as they have to be delivered to external users. I use a combination of JPG, PNG, and wmf file formats (dependant on the type of original image type - raster/meta) to reduce the file size of the images, this can be very effective without losing too much quality. If quality has to be "top-notch" maybe linking the images and then PDFing the final document (multiple choices of final quality output settings available) which can reduce the file size. I frequently have Word documents with over 400+ pages, 100+ images and the file size will be a manageable 10MB. Having a good working practise with Word usually keeps the files small and less likely to corrupt, my general philosphy is to maintain as few a number of styles as possible, alway paste content as Unformatted Text (to ensure no extraneous and possible corrupt styles are imported), images always inline with text (or in a borderless table cell for word wrapping), as few a number of Section Breaks as possible and use Page Break Before instead of Manual Page Breaks. FYI, there are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Keep track of formatting (Tools | Options | Edit). This is reportedly a major cause of file bloat in Word 2002 and above. 6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 7. Embedded linguistic data (Tools | Options | Save). 8. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 9. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 10. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 11. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. Best of Luck DeanH " wrote: I am having difficulty in deciding if word 2003 is the right application for me. Typically I am doing reports which must contain a lot of images, unfortunately the combined total size of these images translate to a very large and unmanageable file size. Q. Does any body think there is a more appropiate app.? Q. Is there a way of optimising the file size without loosing out on quality? Q. Is there a way of referencing the images, without permanently attaching them? Thanks, Chris |
#4
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Is word 2003 the appropiate application
Not to contradict Dean's offerings, but unless you have his level of
experience & expertise in managing such docs in Word you may be in for more of an uphill battle than you might think:-) There may also be other considerations involved - there really isn't enough detail in your post to offer an "absolute" recommendation, but you may want to consider a pro-level page layout (Desk Top Publishing) app such as Adobe InDesign. CS3 is the current version but if expense is a consideration you may be able to pick up the CS2 version for less on Ebay or some-such. WRT the images & file size - the critical issue there is having them properly produced in a graphics editor *before* they ever go into the intended document. Everything from print dimensions to ppi (resolution), color & file type should be done based on how the document/images will be printed. These considerations may vary a bit depending on whether the images are rasters or vectors, but any control is better off not being excercised in a text-based app unless absolutely necessary. Linking vs. embedding of the images provides pros & cons as Dean indicated, but with a program like InDesign you can link as the doc is being edited & convert the links to embedded images at press time. If you link in Word to maintain a smaller working size you do have the option to break the links later but the linked objects, themselves, don't get embedded - instead Word retains the data required for screed display which may not be sufficient for the level of print quality expected. Quality DTP software (IMHO) more than pays for itself many times over & provides significant layout & typography advantages. As powerful a word processing program as Word is it is a real beast when it comes to page layout:-) For those who have built a career on mastering Word's behaviors & idiosyncracies, complex document structures can be effectively created, but for those who need to produce such work as only a *part* of what their job entails it can eat you alive:-) Additionally, you can still do your copy in Word if you wish, then import it to the publication file. One other note: It probably wouldn't hurt to beef up your system - more RAM, increased HD capacity & more powerful graphics card - in order to improve performance regardless of which software you decide to use. -- HTH |:) Bob Jones Office:Mac MVP wrote in message ... I am having difficulty in deciding if word 2003 is the right application for me. Typically I am doing reports which must contain a lot of images, unfortunately the combined total size of these images translate to a very large and unmanageable file size. Q. Does any body think there is a more appropiate app.? Q. Is there a way of optimising the file size without loosing out on quality? Q. Is there a way of referencing the images, without permanently attaching them? Thanks, Chris |
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