Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:
See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at
http://homepage.swissonline.ch/cindy...faq1.htm#DBPic
Or take a look at the following Knowledge Base Article
http://support.microsoft.com/default...b;en-us;211303
http://www.knowhow.com/Guides/Compou...poundMerge.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
"AmyMatt" wrote in message
...
I am using Word 2000 to perform a mail merge letter using an Excel 2000
worksheet as the data source. In my data source a person may appear more
than one time--in other words, a person may have multiple rows of data .
When I print my letters, I would like to consolidate the merged fields
into
one letter when the name is the same rather than printing a separate
letter
for each record, but I am not sure how to do this.