I think you are describing a mail merge. See
http://word.mvps.org/FAQs/MailMerge/...AMailMerge.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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"Shaun" wrote in message
news
I am trying to type a survey and cannot recall how to insert multiple
names
without having to retype the name eachtime....