Thanks Suzanne! I'll be studying up on those points right away. I do have one
quick question, though, if you don't mind. I'm sure you're right about the
square bullets, but in my documents there is at least one square bullet which
contains the info for my preferred arabic-numerals-cum-parentheses. I know
this because I always have to go fetch it from some other document to make my
numbers work right. When I stuff it in at the top of the document, the
numbers work as I want, and when I don't, they don't. How did that
information get put into the dot? And do the sub-headings I put in later
override it some how? Thanks!

"Suzanne S. Barnhill" wrote:

I think you're thoroughly confused! To begin with, the "dot" you're seeing
in the margin (actually a square bullet) just means that the paragraph in
question has one of certain kinds of formatting (see
http://word.mvps.org/FAQs/Formatting/NonPrintChars.htm). In this case, it is
"Keep with next," which is applied to Headings 1-4 by default. You can apply
autonumbering to heading styles (and you can use either arabic or roman
numerals, and you can have parentheses around them), and if you apply a
numbered heading style to your example sentence, it will be formatted the
way you want. Because both autonumbered paragraphs (regardless of style) and
paragraphs in any of Word's built-in heading styles (with or without
numbers) are among the choices in Insert | Cross-reference (Insert |
Reference | Cross-reference in Word 2002 and 2003), it is easy to
cross-reference the paragraph number of these numbered headings.

So what you need to do in this case is (a) decide what style you want to use
for your example sentences (it need not be a heading style), (b) modify that
style to include numbering in the format you require, and (c) apply that
style when you want a numbered example sentence. Cross-references will take
care of themselves because you will find the numbered paragraphs listed in
the Cross-reference dialog under "Numbered items."

What determines whether a paragraph appears in the document map is its
outline level. Word's built-in headings have built-in (and immutable)
outline levels--Level 1 for Heading 1, Level 2 for Heading 2, and so on. You
can assign any outline level you like to any other style (in the Format |
Paragraph dialog). This will cause it to occupy that hierarchical position
in the Document Map, Outline view, and the TOC.

Does this help?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
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all may benefit.

"Peyton Todd" wrote in message
...
Hello. I am writing a linguistics paper, and in this field it is standard
practice for example sentences to be given numbers in parentheses, e.g.,
(23), then to be referenced within the text by the same number, again in
parentheses. Somehow - I forgot how now - I managed to get it to work, so
now, instead of what appears to be the default for a Listnum field, namely
lower case Roman numerals, my Listnums appear as they should, with
parentheses around Arabic numerals. Also I managed to figure out that this
information is stored in a little dot to the left of headings. So now
whenever I want to write another paper, I copy in a heading from one that
has
the correctly formatted 'dot'. (I don't mean 'document template', I mean
dot,
like a period.)

But sometimes this system goes awry. Say, if I stuff in a heading
somewhere
just by selecting a heading from the list of styles in the tool bar at the
upper left. And then everything reverts back to the lower case Roman
numeral
system, and sometimes I can't get it back even by deleting the heading I
had
chosen. Also, unless I have a style with the word 'heading' in its name,
my
heading never seems to appear in the document map, and I want it to appear
in
the document map.

What determines these whether a heading appears in the document map? Could
it really be the fact of having the word 'heading' in the style names? How
did I ever get it my numbers to appear as Arabic numerals with parentheses
around them as they should, so in the future I won't have to achieve the
effect by the above-described circuitous route? If I just copy the dot I
finally got to work to other headings in the document, I lose the
hierarchical relations in the document map. And why can't I seem to select
the dot directly? How can I edit what' in it?

Please help! Or if you know a good book I should buy which explains all
this, please let me know of it.

Thanks!
--
Peyton Todd