If I can stick my oar in here, the reason Greg's method is slow is that he
is processing each character individually. This can be speeded up
dramatically by not doing that and processing the document as a whole.
Forget the wildcards and the space replacement and in the find what box
enter nothing, but under the 'more' options
Click the FormatHighlight button
Click the FormatHightlight button again
Put the cursor in the replace with box and
Click the Format Font and set font colour to white.
The replace is instantaneous and just the highlighted items are displayed
leaving white space where the text has been 'removed'.
ie here you are not replacing text but text attributes.
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
Suzanne S. Barnhill wrote:
More accurately, Greg's method gives you one space for every
unhighlighted character (and space?) in the document.
"Greg Maxey" gro.spvm@yexamg (thats my e-mail address backwards)
wrote in message ...
Troubled,
^p and [!^13] are just a few of a practically limitless array of
codes that you can use to define your Word searches. ^p and ^13
both represent the paragraph mark. The ! and [ ] are wildcards.
In this case [!^13} means find everything but a paragraph mark.
Here are some links to provide you with the keys to the kingdom when
using Word Find and Replace:
http://support.microsoft.com/?kbid=197855
http://www.gmayor.com/replace_using_wildcards.htm
Remember, the method I proposed leaves empty space where
unhighlighted text appeared. If your highlighting is sparese you
could be left with lots of white space. Suzanne's adapation is much
more practical if all you want is the highlighted text condensed
together.
--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support
Troubled!! wrote:
Greg/Suzanne,
Thanks for the rapid response, I will try tonight. Btw, 3 minutes
is fast from my perspective.
before I try the hints can you explain what is meant by:
^p and [!^13] ?
sorry to be ignorant.
"Greg Maxey" wrote:
I concede :-). With 150 pages of dummy text and about 25% of it
highlighted the process took about 3 minutes ;-(
--
Greg Maxey/Word MVP
A Peer in Peer to Peer Support
Suzanne S. Barnhill wrote:
My "very short" passage was my lorem ipsum AutoText, which is a
little over a page. Given the amount of time the Replace operation
took, I would not fancy using it on a document of even 20 pages,
much less 150!
"Greg" wrote in message
...
Suzanne,
Your sample while "very short" was obviously longer than mine
which didn't include a paragraph mark. My intent with the
method I proposed was to display the highlighted text and
maintain the spacial relationship in the document. I see the
error of my ways and a better way to that end would be to use
[!^13] vice * in the find what block. Your method is on the
mark for displaying the highlighted text condensed together.
"Suzanne S. Barnhill" wrote:
I tried this on a very short passage, and the Replace operation
took quite a long time, leaving the highlighted sections
followed by hundreds of spaces extending out beyond the margin.
If I instead leave the "Find what" box blank (no need to use
wildcards) and
replace with a space, then all the highlighted text remains,
each chunk separated from the next by a space. I had
highlighted single words, but if there are paragraphs
highlighted, you might want to use ^p instead of a space to
separate them. I found that that worked better when I had
highlighted paragraphs or parts of paragraphs.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.
"Greg" wrote in message
...
Eric,
You can use EditReplace to make something work for you.
Save a copy of your document first!!!
For example if you only want to display and print highligthed
text
and maintain the spacial relationship between text, you could
use the following method.
EditReplaceMoreUse Wildcards.
Click the FormatHighlight button
Click the FormatHightlight button again.
Below the find what field you should see "not highlight"
Type a * in the find what field
Type a single space in the Replace with field.
Click replace all.
You can use the undo button (or CTRL+z) to restore the changes.
"Troubled!!" wrote:
Hi,
I am reviewing a 150 point document and am highlighting the
key points. I would like at the end of it to display and
print just the highlighted text component ie, hide the
unhighlighted bits.
I have tried to use the autosummarise function, but it doesn't
only me to select a display just highlighted text.
I am using Word 2000, please help or let me know another
approach.
Thanks
Eric.