This in the nature of a report rather than another plea for help.
I followed your suggestions, began with an empty document and
established three numbered headings, Part, Chapter and Appendix
at Levels 1, 2 and 3. I formatted the headings in the document
with Heading 1-3 and all appeared in order. I then created a TOC
for levels 1-3 and all the headings changed, each number
increasing by one. Ctrl+Q had no effect on this document, nor did
it have any effect on the previous one.
I went back into Customize Outline Number List which appeared
unchanged. However Levels 4-9 were still linked to the styles,
Heading 4-9, left over from yesterday. As an experiment, I linked
Levels 4-9 to (no style). I think it was when I deleted the TOC
that the numbering of the headings went back to I, 1, A. I
created a new TOC and the numbering stayed put. At least two
steps forward and no steps back.
I don't know how robust this numbering is, so I will do some more
tinkering today and report back.
"Suzanne S. Barnhill" wrote in message
...
I think it's easier on Word and on you if you assign levels
logically.
Obviously, your parts are a larger division than your chapters,
so set them
up as Level 1 (and I would advise using Heading 1 for this
purpose). Set
chapters as Heading 2/Level 2, but *don't* check the box for
"Restart
numbering after Level 1." Use Heading 3 for the appendixes. For
the rest,
use Heading styles or not as you choose; in any case, since
they are not
numbered, they don't need to be part of your outline numbering
scheme. For
the Introduction, I would be inclined to use a non-Heading
style formatted
to be identical to Heading 2, including the Level 2 outline
level, but
without numbering. The advantage of basing the style on Heading
2 is that it
automatically has an outline level, and the outline level is
what determines
which paragraphs are picked up by your TOC. You can add an
outline level to
any style, of course.
Given your present setup, however, what happens if you select
your headings
and press Ctrl+Q? Does the numbering correct itself? Remember
that whenever
you need to tweak the numbering, you must go in through the
Level 1 style
(Chapter in this instance), and make sure that the numbering is
set to start
at 1.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.
"Paul Terrano" wrote in message
...
Win2000:Word2000
I am a simple person, with simple desires. I want the
headings in
a book to look like the following. This is a different book
and
arrangement then that discussed in an earlier thread several
days
ago. I have followed Shauna Kelly's "How to create heading
numbering and outline numbering in Microsoft Word" To test
the
formatting, I created a document containing only the lines
shown
below and formatted the styles as described. I went through
this
exercise twice with the same results.
Introduction
Part I: Menus
Chapter 1: Menu One
Chapter 2: Menu Two
Part II: Wizards
Chapter 3: Wizard One
Chapter 4: Wizard Two
Part III Appendices
Appendix A - Installation
Appendix B - Variables
Part, Chapter and Appendix are numbered headings as I
understand
the term. There are un-numbered heading styles in both the
Chapters and Appendixes. The numbering is simple, in that
there
is no requirement for paragraphs 2-3 or 4.1.3 or such.
Heading 1 is Chapter, at level 1, numbered in Arabic
Heading 2 is Part, at level 2, numbered in Roman
Heading 3 is Appendix, at level 3, numbered A, B, .
Headings 4-6 are additional chapter sub-heading styles, not
numbered
Headings 7-8 are additional appendix sub-heading styles, not
numbered
Heading 9 is for the Introduction, not numbered
The Chapter style insists on beginning with 2. The next two
begin
with II and B, notwithstanding that in the lower right box in
the
Numbering window they show 1, I and A. In the Customize
Outline
Numbered List panel, the Number Format for level 1 is
"Chapter 1:
". Levels 2 and 3 are similar. In the Preview window, all the
levels show as I would expect them to. Legal style numbering
is
not checked and Restart numbering is not checked for any
level.
The ListNum is named Book1.
The numbering difficulty may stem from my not understanding
the
role of level. The docs say
Assign an outline level to a paragraph
Use outline levels when you don't want to change the
appearance
of your text (the built-in heading styles apply specific
formatting, while the outline levels apply an "invisible"
format).
Am I a victim of invisible formatting or should I be
restarting
something?