Instead of doing this manually, why not generate an index automatically? See
http://word.mvps.org/faqs/formatting/Createindex.htm
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site:
http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
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"ucsd" .(NOSPAM) wrote in message
...
This is in response to Robert Franz. Actually I am working on a subject
index for a book. As I go through the manuscript I set up main topics and
sometimes indented under them one or more subtopics - none of these
entries
are particularly long (1-5 words) so It looks like this:
Main entry
Subentry i
Subentry 2
Main entry 2
Subentry
In the past I have had no problem for "sort" to alphbetize the Main
entries
and then under each to alphabetize the subentries. What has happened now
is
that a subentry would float on it own and a subentry from one main entry
would appear as a sub entry under another main entry. As I said it happens
seldon but it is consistent - the same error occurs each time I sort the
material.
Thank you for any comments.
--
George Mandler
Retired Professor
U Calif, San Diego
"Robert M. Franz (RMF)" wrote:
Hello George
ucsd wrote:
I have a list of topics with subtopics, initially not sorted. When I
use sort
the program generally complied, i.e., take main topics alphabetically
and
(indented) subtopics also alphabetically within main tpics, BUT every
now and
then it just makes a plain mistake, e.g., it takes a subtopic and
lists it by
itself or it takes a subtopic and lists it under a main topic
different from
what it is in the presorting list. Error rate about 10% - previously
had no
problems.
Could you describe the structure of your entries a bit? Are you dealing
with a table? Or with paragraphs, where topics/subtopics are separated
by a special character? ISTR that there is a maximum string length that
Word takes into account when sorting, but we need to know more to judge
whether this could be a case here.
Greetings from good old Europe
[And say Hi to retired Prof. Marti when you see him :-)]
Robert
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