Hi macropod,
Thank you for your quick reply. When I explained the problem, I neglected
to type in the Drive:\\path\\ part of the syntax, but I had copied it out of
the "location" part of the document info, so it does look just like you wrote
that it should look. Then I hit f9 and it again came up with the "Errror"
bad filename notice in the grey shaded area. I tried it with the .ext at the
end of the location/filename and without it and I still got the error
message. I also checked on the bookmark in doc A and it was right where it
should be. So, I don't understand why it keeps saying "error bad filename."
Can we rule out the supernatural? (Partially kidding). Can you see any other
areas where I might be earning this "Error! Bad filename" scourge?
Peter
"macropod" wrote:
Hi Peter,
The correct syntax for the INCLUDETEXT field pointing to a bookmark is:
{INCLUDETEXT "Drive:\\path\\filename.ext" bookmark}
or
{INCLUDETEXT "Drive:/path/filename.ext" bookmark}
If you "have an all gray field with lots of neat looking commands", that suggests you've either not updated the field after coding
it (selecting the field and pressing F9 will do the trick) or you've pressed Alt-F9 somewhere along the way and toggled the field
code display 'on' - pressing Alt-F9 again will fix that.
The bookmark goes in the source document (ie the document you're linking to, not the target document with the INCLUDETEXT field).
Note too that the bookmark can span multiple lines/paragraphs if that simplifies things.
Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------
"Peter Hansen" wrote in message ...
Thank you for responding to my question and suggesting INCLUDETEXT. It gave
me the perseverance to keep going in this task. But I have had a lot of
problems trying to make this work and still have not succeeded. I wonder if
you could give me some additional guidance.
Here's what I've tried so far. First I had to create the bookmarks in
document A (Patient_Name, DOB, Location, Date_Eval, Referral_Reason,
Diagnoses, Treatment_Plan). Then I switched to document B and attempted the
field command INCLUDETEXT. I had a number of problems trying to make this
work. First I was getting an error message that I had the wrong file name.
The best I could do was to push control/f9 and then follow their example:
{INCLUDETEXT "filename" [bookmark]}. I did not put brackets around the
bookmark, that seemed to help. However, the closest I came to success was to
have an all gray field with lots of neat looking commands. At least it
didn't say €śerror€ť message. But when I checked print preview, there was
nothing in that field. No text had been transferred to document B. Oh, by
the way, I did replace single backslashes with double backslashes in the
filename. I did not use any switches because I couldn't see any that seemed
relevant to my task.
I'm wondering if the problem might be with the bookmark. Some of the
references to bookmarks specified that "the bookmark must be defined in the
active document." Others stated that the bookmark must be inserted in the
"main document." In either case, I'm not sure how I would refer to a
bookmark referencing information in document A while creating the bookmark in
document B. I am wonder if you might have any ideas how to proceed from here.
Thank you again for all your help!
"macropod" wrote:
Hi Peter,
Check out the INCLUDETEXT field. It provides for cross-referencing between documents, including referencing bookmarks in the
source
document.
Cheers
--
macropod
[MVP - Microsoft Word]
-------------------------
"Peter Hansen" Peter wrote in message
...
what if you want to send the information to another Microsoft Word 2003
document. I think cross-reference is only for use in the same document. I
am trying to find a way to send the information to another Word 2003
document. Are there any good articles on that?
"Anne Troy" wrote:
Don't use a field for the subsequent instances. Use a cross-reference
instead. Here's how it's done:
http://www.officearticles.com/word/c...oft_word .htm
************
Anne Troy
www.OfficeArticles.com
"earljones" wrote in message
...
im using microsoft office 2003, how do i set a text field in a word form
so
that the information in the field is copied to several other fields
automatically. My office uses an intake document where the client's name
must
be typed several times as well as some other information in the document.