The first quadrant was set up with selected fields from each record and then
a {Next} code following each line (e.g., "«LastName», «First_Initial»«Next
Record»"). When I initially copy the above information into each subsequent
quadrant with the "View merged data" on, all four quadrants show a complete
set of records that are printable. However, once the document is saved or
the "View merged data" is toggled on & off, the records in quadrants 2-4
disappears. I did a test print & none of the other quadrants prints with the
data once any changes are made. I've tried using the "MergeRec" field code,
as well as other field codes to no avail.
I'm testing this with a smaller form, but will eventually use it for a
larger form with many more fields, so I'd like to work out the "bugs."
--
Vivian
"Doug Robbins - Word MVP" wrote:
When the Mail Merge Main Document is active, press Alt+F9 to toggle on the
display of the field codes. Copy the ones from the first quadrant into the
respective places in the other three quadrants. I am not sure why they
would not have been copied the first time.
If you do not want the information from each record repeated in each
quadrant, you will need to insert a { NEXT } field before the first
mergefield in each of the second, third and fourth quadrants.
See the article "Mailmerge Labels with Word XP" on fellow MVP Graham Mayor's
website at
http://www.gmayor.com/mail_merge_lab...th_word_xp.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
"charky" wrote in message
...
I am creating a document that will have 4 forms per sheet in Word 2003. I
need to merge the contents of a database into each form, but when I copied
/
pasted the form into each quadrant of the table there was nothing in the
subsequent three quadrants, only the first. The contents of the database
changes routinely, so I only want to have to update the database to ensure
my
forms are current when I print them. I'm not sure what I'm missing?
--
Vivian