Thanks again.
I looked at the style definitions. The numbers all are shown as being
in the style "Endnote reference" which is correct; and the definition
for endnote reference I found was:
"Endnote Reference + Font (Default) Times New Roman, Underline,
Condensed by 0.15 pt, Complex Script Font: Courier New"
So I tried modifying it through the Format\font button, but all I could
get it to end up saying was
"Default Paragraph Font + Font: Times New Roman, No Underline,
Superscript, Not Double strikethrough".
Don't ask. I do not know how I got all this, but the bottom line is that
the reference numbers are now at least underlined, but NOT superscript
like the definitions says.
When looking to modify the style, I see that I have listed in this
document several possible "Endnote reference" styles, some of which do
indeed produce a superscript reference number the way the looks normal
to me. I can apply this correct endnote reference style to each
reference number individually - which is too tedious to be practical. I
wish I knew a way to apply this working style to wherever the endnote
reference appears in the document. Is there a way to do this globally?
Jeff
"Suzanne S. Barnhill" wrote in message
...
I understood what you were saying. I'm just saying that in every
version of
Word I've ever used, I've always gotten a space between the footnote
reference and the footnote text in the footnote (or endnote). Note
also that
the Footnote/Endnote Reference character style is by default
superscript. If
it isn't in your document, you can modify it. The style definition
should
read "Default Paragraph Font + Superscript."
The fact that you're not getting a space and that you're not getting
superscript makes me wonder if there's some add-in or macro that's
affecting
the way this feature works.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.
"Jeff" wrote in message
...
Thank you Suzanne. That is what I plan to do. My wife is a
brilliant
scholar but very computer phobic. So I am "tech support" - often
with
the help if experts like you grin.
I'd love to know how you managed to get Word to give you references
without
a space after them.
It just happened as part of combining her separate chapter documents
into one file (on her Word 97) and then converting it when I opened
the
combined file in Word 2002.
But I think you misunderstand me. What I got as footnotes in the
W2002
combined doc - after the manipulations described - were footnotes
that
had no space after the numbers (that is that looked like "233text"
instead of "233 text .......". I am referring to the actual footnote
and its text, not the reference number in the main text. (Actually
they
are all endnotes, not footnotes. My fault as I always thing of them
generically as "footnotes")
For her purposes, this is OK but it makes the text harder to read
because after all the file manipulations and font changes (some of
the
main text had sections in super or sub script, and I had to make
global
changes into regular fonts) the footnote text and their numbers are
all
in normal fonts (not superscript). So without superscript to make
the
number stand out in the footnote, it is "cosmetically" unappealing
the
way it is without a space after the number.
This is something relatively minor for her present purposes, I am
just
trying to make things as smooth as possible. Maybe an alternative
would
be, instead of trying to force Word to add a space after the footnote
number, I could find a footnote/endnote global formatting change
where I
could make these numbers (not the footnote text) at least go back to
superscript. As I said, not terrible important but it would be nice
....... I can change the numbers to superscript but it is not
practical
to do it that way for the 800+ footnotes.
Thanks for the help Suzanne. Both of us appreciate it.
Jeff
"Suzanne S. Barnhill" wrote in message
...
I'd love to know how you managed to get Word to give you references
without
a space after them. I'm always having to take the spaces out of
mine.
But of
course the space is not needed if you have the reference
superscripted,
whereas if you want a full-sized number, then you probably want not
just
space but also a period and a tab; for that, see
http://word.mvps.org/FAQs/MacrosVBA/...scptFnotes.htm
Although it's theoretically possible to create an index across
several
documents using an RD field, it is undeniably easier to do it on a
single
file. I think putting the index together will be difficult no
matter
how
it's done, but starting the way you describe is probably not a bad
idea. A
couple of suggestions: 1. Read John McGhie's article at
http://word.mvps.org/faqs/formatting/Createindex.htm to get started
in
the
right direction. 2. Once the index is generated and you are
satisfied
with
the entries and subentries, you can unlink it so that it is just
plain
text,
then paste it into a new blank document (or you can paste and then
unlink,
leaving the index in the large file linked), which will be the
basis
for the
document you send to the printer. You'll have all the entries and
"all
you
have to do" (ha!) is correct the page numbers.
--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.
"Jeff" wrote in message
...
Thank you Suzanne. As usual you came through. Worked like a
charm.
Related question, purely cosmetic: At present the endnotes come
out
with no spaces after the number (example: 2text of foot note) Is
there
a way in Word 2002 to tell it to add a space after the number?
As I said the above is purely cosmetic and for ease of use. This
combined document will not go out anywhere. The actual manuscript
is
already at the Press and being put into pages. Problem is when
that
comes back (due in a couple of weeks), she will have only one
month
to
prepare an index and that will be from the paper documents not
from a
computer file.
So, I suggested that she take the extra time to create a
"temporary"
"working" index using Word from the manuscript file she has on
computer
(that's why I created a single document by combining - through cut
and
paste - the chapter docs). Although the index created by Word
will
not
have the correct pages as they will be in the Press pages, it
should
then be a simpler matter to use it as a template and substitute
the
correct pages from the paper document they send her than if she
had
to
create the index totally from paper. Should also give her more
time
to
combine index entries into sub-headings where indicated, etc.
Does this sound reasonable?
Jeff
Suzanne S. Barnhill wrote:
Not an issue. First of all, I will say that for many, many
versions
now we have been asking *why* lowercase roman numerals are the
default for endnotes? Where in the world did that come from? Who
uses
them? But simple to fix.
1. Insert | Reference | Footnote. Endnotes should already be
selected,
assuming you don't also have footnotes. If necessary, select the
Endnotes radio button.
2. Change the "Number format" to 1, 2, 3.
3. Making sure that "Whole document" is selected for "Apply
changes
to," click Apply.
"Jeff" wrote in message
...
I had to combine (for my wife) several Word 97 documents (each
containing a book chapter) into one single file and then
transferred
it to Word 2002 again as a single file.
Of course, several problems occurred mainly dealing with fonts
which
I have fixed. There is one I would however like advice on so I
do
not mess things up.
The endnotes from the different chapters all appeared correctly
at
the end of the single file, but instead of the original
footnote
Latin numbers (102, 103, etc.) they are now all in Roman
numbers
(xxvii, etc.). I need to change them all globally back to
Latin
numbers. Because this single document was created from several
separate chapter documents I am afraid the code controlling the
endnote numbering may be not in one place but in several places
corresponding to the several original chapter documents I copy
and
pasted into the new document.
1. How to I search for that endnote numbering format code and
how
do
I correct it when I find it.
2. Similarly the page numbers are all messed up and the code
inserting the page numbers may be in several locations (because
of
the multiple original chapter documents) in the combined
document.
How do I search for them to eliminate them and make everything
start
at page one except for the front matter, etc.
Thanks.
Jeff