You'll end up chasing your own tail with this kind of approach. As Doug
says, you can use hidden text. But the problem is, that introduces *more*
complications into the document. You'll likely spend more time dealing with
problems caused by the hidden text, than you'll save from the explanation it
provides. Put your guidance on one piece of paper, laminate it, and shove it
in front of your users. Or make mouse pads. Graffiti the office wall.




"L Smith" L wrote in message
...
Hi - I hope someone can help me - using Word 2000

I am preparing some standard letters for issue to several offices. Some
of
our staff are, to say the least, not computer literate, so I need to make
things as straightforward as I can.

I want to add some comments/guidance to the letters, to help them complete
them accurately, but I don't want those to appear in the printed document
by
mistake. I can't work out how to do this. I did think of using a macro
to
delete specified blocks of text prior to printing, but our IT people are
not
happy with macros being used. So, what I need is a way of identifying
text
in the document as non-printing, in such a way that the user can follw
the
guidance, but when they clcik the print button, it doesn't appear. Any
ideas?

TIA