[Doug Robbins - Word MVP]

If there are no other merge fields later in the document, you could put four
sets of the required name and address fields at the top of the document and
insert a Next Record field before the first merge field in the second,
third and fourth set.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"oe" wrote in message
...
Thank you for the reply but not sure I understand your suggestion.
These are the fields I have in the data source:

Name Company Address1 Address2 Address3 Town Postcode
(etc)

I need to have the list of contractors (names & addresses) at the top of
the cc letter. I think a four-column table would be best - in the position
of the addressee of each individual letter.

Is it possible to achieve this, please?

"Doug Robbins - Word MVP" wrote in message
...
It sounds like you have the contractors names in four separate records in
the data source. If you can re-arrange that so that you have separate
fields for each Contractor so that each name is in a different field in
the same record, then you can achieve what you want by just inserting the
necessary fields into the letter.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"oe" wrote in message
...
I have a list of four contractors (in Word 2003) and use this to populate
a Main document and merge to four letters.

What I would also like to do is a 'cc' to a client, with the contractors
listed at the top of the letter - rather than sending copies of
individual letters.

Is this possible please?