Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:
See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at
http://homepage.swissonline.ch/cindy...faq1.htm#DBPic
Or take a look at the following Knowledge Base Article
http://support.microsoft.com/default...b;en-us;211303
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
"Jonathan589" wrote in message
...
Using WD2003. My user has a large database of customers, and many have
multi
locations so are listed several times with the same HQ address. She would
like to do a mail merge to produce about a thousand letters--that bit's
easy.
But instead of a typical customer getting half a dozen almost identical
letters in one envelope, she'd like to make a single letter with the
differences listed out. One customer would get more than 60 such letters.
So
we'd have something like this:
Record 14 - HQ Name
Record 14 - HQ Address Block
Record 14 - Item 1, Item 2, Item 3 (referring to HQ)
Record 15 - Item 1, Item 2, Item 3 (referring to depot A)
Record 16 - Item 1, Item 2, Item 3 (referring to depot B)
I am hoping there's a built-in way to do this as while I am pretty clued
up
on the MSO applications I am no good at VBA and would destroy things if
let
loose. Can anyone point me in the right direction?