I would just make another sheet in Excel that contains the columns that you
want in the order that you want with the data being referenced from the
sheet with the original data.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Rita" wrote in message
...
How do I change the presentation of columns in the Mail Merge Recipients
dialog box. The key information i need to select records (which is in the
first two columns of the spreadsheet) is showing up in the 7th & 8th
columns
in the dialog box.
Thanks. Rita