Sounds like you are probably trying to perform a "multiple items per
condition (=key field)" mailmerge which Word does not really have the
ability to do:
See the "Group Multiple items for a single condition" item on fellow MVP
Cindy Meister's website at
http://homepage.swissonline.ch/cindy...faq1.htm#DBPic
Or take a look at the following Knowledge Base Article
http://support.microsoft.com/default...b;en-us;211303
http://www.knowhow.com/Guides/Compou...poundMerge.htm
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP
"Stella" wrote in message
...
Hi,
How can i design a layout for a spreadsheet so i can use a mail merge in
word using one employer name and several employees undertaking courses at
that firm.
Example:-
Jackson Engineering
Joe Bloggs - Health Care
Ann Bloggs - Customer Services
The spreadsheet is exported from Access 2003.
My Current lay out is
Surname, First Name, Course, Employer
Hope someone can understand what i mean and hopefully help.