You could set this up with FILLIN or ASK fields or use form fields. See
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm and especially
the forms tutorials by Dian Chapman that this article links to.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
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"chinasolutions" wrote in message
...
I'm trying to create a letter that I can use over and over, but it needs
to
be personalized. For example, it needs to say, Dear Mr. Smith, and then
the
name of his company needs to be used in the letter. My question is, how do
I
create a document that will prompt me to change every occurence of the
same
name, so that, for example, I don't accidentally send Mr. Jones a letter
that
mentions Mr. Smith's company at the end because I missed changing the name
in
the last sentence. I realize I could use the EditFind option, but my boss
would like the document to have some kind of prompt as you go through it,
like, Change Mr. Smith to Mr. Jones, change Smith's Sloggs to Jones'
Joggs,
blah blah etc... I am using Word XP