You can only do this by sorting the data so that it appears in the correct
finished order. Fellow MVP Doug Robbins produced a macro to do this with the
original Data source saved as a Word table
Sub SortData()
' Macro to assign numbers to data source so that it can be sorted to cause
'labels to print down columns
Dim Message, Title, Default, labelrows, labelcolumns, _
i As Integer, j As Integer, k As Integer
Message = "Enter the number of labels in a row" ' Set prompt.
Title = "Labels per Row" ' Set title.
Default = "3" ' Set default.
' Display message, title, and default value.
labelcolumns = InputBox(Message, Title, Default)
Message = "Enter the number of labels in a column" ' Set prompt.
Title = "Labels per column" ' Set title.
Default = "8" ' Set default.
labelrows = InputBox(Message, Title, Default)
With ActiveDocument.Tables(1)
..Columns.Add BeforeColumn:=ActiveDocument.Tables(1).Columns(1)
..Rows(1).Range.Cut
End With
k = 1
For i = 1 To ActiveDocument.Tables(1).Rows.Count - labelcolumns
For j = 1 To labelrows
ActiveDocument.Tables(1).Cell(i, 1).Range.InsertBefore _
k + (j - 1) * labelcolumns
i = i + 1
Next j
k = k + 1
i = i - 1
If k Mod labelcolumns = 1 Then k = k - labelcolumns + _
labelcolumns * labelrows
Next i
ActiveDocument.Tables(1).Sort FieldNumber:="Column 1"
ActiveDocument.Tables(1).Rows(1).Select
Selection.Paste
ActiveDocument.Tables(1).Columns(1).Delete
End Sub
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
TechnoMom wrote:
I am using Word Mail Merge to print labels for use as a school
directory. The data is being selected out of an Excel spreadsheet.
Each page has 2 columns of name/address information. I would like
the labels to print vertically, like this:
Student A Student D
Student B Student E
Student C Student F
rather than this, which is what Word does by default.
Student A Student B
Student C Student D
Student E Student F
Is this possible?
Thanks!