Create a character style with the required attributes and assign it to a
keyboard shortcut - however, Word has its own commenting tools - try the
reviewing toolbar.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




WClayB wrote:
Hi
You know how when you move the cursor to a different part of the
document, how it automatically switches to whatever the local font,
size, color, etc?
I would like a lock button so that the style travels with the cursor.
This would be useful for adding comments or ideas into an existing
text.
Examples:
A teacher receives rough draft papers from students submitted online.
She wants to insert comments into the papers using red bold type, but
each time she moves the cursor to where she wants to insert the
comment, it reverts to local style. So now she has to reselect red,
and reselect bold. This occurs on average ten times per paper and
for thirty students each assignment. Switching to her style three
hundred times per assignment is tedious, to say the least.

A student rewriting his own paper inserts comments into his own paper,
typically by highlighting. Since the style cannot be locked,
occasionally these ideas (like, "add data here" ) revert to local and
get missed during rewrite. Paper is submitted and grade suffers.

I like to respond to long emails by inserting comments where
appropriate. Because the text style automatically reverts, it gets to
be a mess where I can't tell where the original and my comments are,
unless I am very careful to change style each time. Even then, the
style can automatically switch without my noticing! That requires me
to highlight and change the erroneously formatted text.

All of these situations lead to distractions which change the focus
of one's attention from the work itself to the tedium of using the
software. I envision a lock button right along with the colors in
the color drop-down menu (so it would be 'lock', 'Black', 'Maroon',
'Green', etc.) and the same for other attributes (bold, italic,
underline, etc. could share one) or maybe just one "Lock Style"
button would be cleaner.

Yes, this is similar to the cut-and-paste option box which asks "Keep
source" or "Match destination formatting", but now it is for
newly-typed text.

I would like to see this in Outlook Express, Word, Excel, ...
actually, in all products which have text formatting as a feature.

For anyone who actually read this whole thing, thank you for your
patience and attention.

~WClayB


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