If the student is using a recent version of Word (Definitely this is the
case for Word 2007 and maybe it started with XP/2002) and is creating the
data source via the Mail Merge utility, then the data source will have an
..mdb extension. The data source can be created separately from the Mail
Merge utility as either a table in a Word document or as an Excel
spreadsheet.
See the article "Creating a Mail Merge Data Source" at:
http://www.word.mvps.org/FAQs/MailMe...DataSource.htm
A Directory type mail merge can be used to convert a data source to a table
in a Word document. To do this, attach the data source to a Directory type
mail merge main document and in that document, insert a one row table with
as many columns as there are fields in the data source and insert a
mergefield into each of those cells. When that merge is executed to a new
document, that document will contain a table with a row of data for each
record in the data source. A row can then be inserted at the top of the
table and into the cells of that row, the names of the fields from the data
source can be inserted. After saving that document, it can be used as a
data source.
--
Hope this helps.
Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.
Doug Robbins - Word MVP, originally posted via msnews.microsoft.com
"swedeace" wrote in message
...
I'm doing some research for one of our instructors in regards to one of
her
distance learning students. Supposedly, this student does not have MS
Access
and is trying to do mail merge to get their assignment done. What file
extension does the mail merge database appear like in Word to someone who
doesn't have MS Access? Thanks.