[Stefan Blom]

"Sambuccus" wrote in message
...
Thanks again, Well, since my last post I showed my collegue the problem I
had
just described - and on his machine the solution worked! No undesired
restarting like a described if we reapplied the list style on paragraphs
previously formatted with the list style. The difference between his
environment and mine is that his is English and mine is Swedish. So there
is
another problem found... But I think the idea is interesting even though I
want my users to be able to select all styles from the styles list. If I
select to show All styles and then select the list style all options to
show
in the style list are dimmed. The only way to apply a list style is a
short
cut or select it in the multilevel list as you mention. I hope that you
understand the solution - you can assign a short cut to a list style and
apply it on paragraphs and get the same behavior as from the numbered list
button (in an English Word 2007). It restarts automatically.


You are definitely right: the behavior is different depending on if you pick
a list template via Multilevel List button or apply the style directly (the
latter is what a keyboard shortcut does). Indeed, recording a macro doing
each of these tasks confirms that there is in fact a difference. sigh

I have looked at the add-in you mention before and I think it is a too big
overload for people to just type a numbered list. In my solution I have
made
a ribbon with nice features such as a checkbox for numbered headings so
that
the user can choose numbered headings or not in a document in an easy way.
I
could never dream that I should not be able to fix a style with for a
simple
numbered list, but now I give up.


Not sure when you looked at the add-in, but note that it doesn't involve any
manual work for users; there is an interface with (simple) dialog boxes for
restarts and so on.

--
Stefan Blom
Microsoft Word MVP




Great of you to answer and give comments, it is so frustrating so spend
hours and hours testing and reading articles and it means a lot to get
response from you. Nice to hear that you are Swedish, I guessed it from
your
name.

"Stefan Blom" skrev:

Indeed, list numbering in Word is not the easiest thing to master... The
fact that Word 2007, unlike previous versions, lets you "see" the lists
in
use (when clicking the Multilevel List button) make things a little
easier,
but restarting is still complex, as you've seen from the links mentioned
in
an earlier message.

If what you need is single-level lists that should be restarted, the
add-in
available on MVP Greg Maxey's web site might actually be more useful:
http://gregmaxey.mvps.org/SEQ_Field_Numbering.htm.

For what it's worth, my native language is Swedish too.

--
Hälsningar
Stefan Blom
Microsoft Word MVP


"Sambuccus" wrote in message
...
Thanks again, No this time I did not link the multi level style to a
paragraph style. The multi level style itseft can not be shown in the
style
list but I assigned a short cut key and could apply it that way. And it
worked just fine, I could start new lists, they started by one and
behaved
well. But even though a list has the multi level style applied on all
paragraphs, if I reapply the multi level style by pressing the short
cut
key,
the numbering changes in the list, the paragraph below restarts
numbering.

Today I have promised to deliver a couple of document templates to a
company. They want their new profile in the templates and they want
them
to
be easy to use and robust. I do not think that any of the alternatives
for
lists with listnum fields or restarting numbering by vba or teaching
people
to only use right click to restart is any good. And people do not
expect
lists to continue through out the document in the first place.

Most importent for the company is to get rid of the indenting of lists.
After reading about all problems I think the best thing is to educate
them
to
first press the numbering button and then the decrease indent button.
In
that
way they get the lists not indented and behaving as they expect. I know
that
in fact this way creates a lot of hidden list styles but anyway it is
the
way
Word is designed to work. (In Sweden where I live the space 0,63
between a
number and the text is highly unwanted, we want increments of 0,25 cm
that
correspondenses with the ruler increments so I have to argue to change
other
bulleted list styles back from 0,75 to 0,63.)


"Stefan Blom" skrev:

"Sambuccus" wrote in message
...
Thanks, sad to hear that there's no improvement around numbering in
2007.


Numbering might very well be (and probably is) more *stable* in Word
2007,
but, yes, the underlying mechanism (the list template) is the same.

I also tried to assign a shortkey to my multilevel numbering style,
and
could apply numbering that way (no way to show the style in the
style
list).

Are you saying that you are using *list styles*? These are not visible
in
the Styles pane. However, you can see them if you click the Multilevel
List
button on the Home tab of the ribbon; they are listed under the "List
styles" heading.

This way I could start new lists with the right look, but then I
tested
to
use the shortkey in an anready formatted list, numbering restarted
unwanted
in the paragraph below...


Assuming that the numbering levels are linked to paragraph styles,
Ctrl+Q
should fix this.

--
Stefan Blom
Microsoft Word MVP



"Stefan Blom" skrev:

As far as I know, the commands for restarting have the same
advantages
and
downsides as they used to in Word 2003. See
http://word.mvps.org/faqs/numbering/...tartFromUI.htm.

If the restarts should occur after a specific paragraph style you
could
set
*that* style as the top-level in a multilevel list (it doesn't have
to
be
numbered), and have your actual numbered style as the second-level
item.
See
http://word.mvps.org/faqs/numbering/...tfromstyle.htm.

Alternatively, you can use single-level numbering and restart it
with
LISTNUM fields. See
http://word.mvps.org/faqs/numbering/...tByLISTNUM.htm.

--
Stefan Blom
Microsoft Word MVP


"Sambuccus" wrote in message
...
Hi, I want to define a simple numbering style that has no right
indent
and
a
hanging indent of 0,75 cm in Office 2007. I have managed to
define a
style
with the desired look by defining a numbered multilevel list
style
linked
to
a paragraph style. Is there any drawback defining a multilevel
list
style
when you only want to use the first level? I only want a simple
list.

When I use my paragraph style the numbering continues from the
previsios
list.
I have read lots of warnings in the user groups that you should
not
use
the
out of the box right click choice Restart number with 1. Is that
still
true
in Word 2007?

Or better, can you define a style that restarts numbering
automatically
like
when you click the numering button? If not through the user
interface -
can
you program a style in VBA?