Hi Lillymed
Based on your description of your experience, and my own recent
experience, I suspect what has happened to both of us is something like
the following:
1. We both had a .dot file with an AutoText.
2. That file contained a style that was not used in the AutoText.
3. Somehow the .dot file got into a bit of a mess.
4. When inserting the AutoText, Word erroneously mixed up the styles.
In my case, the style had been deleted from the .dot file, and was not
used in any AutoText, but when I inserted the AutoText into a document,
that old style was added to the document (which I absolutely did not
want). In your case, Word seems to have actually formatted the AutoText
with the wrong style.
I solved my problem by creating a new .dot file and using the Organizer
to copy the AutoTexts to the new file. You effectively did the same
thing (albeit caused by other problems).
By the way, you might find life easier if you create a new .dot file and
store your customizations in it. Put that file in your Word Startup
folder and it will load automatically when Word starts. You can then
back up that file as you need.
Hope this helps.
Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
"Lillymed" wrote in message
...
Hi Shauna,
I spent a lot of time responding to this, but when I tried to post it,
I got
an error message. Let me just tell you that I was working on a
special
medical transcription platform that is word-based last night. For
some
reason, when I opened up Word this morning, most of my customization,
including autotext entries, macros, styles, toolbars, menu
customizations,
views, etc., were gone. I spent a good portion of the day re-creating
things.
I had to re-create the template that I have been having the problems
with.
So, I created a new blank document, copied the autotext paragraphs
from an
older document, and pasted ("unformatted") into the new blank
document. I
then created and applied styles and saved it as my required template.
After
creating a document based on that template, I inserted the autotext
entry,
and it came out absolutely perfect.
I decided to try another template (that wasn't wiped out last night)
and
insert some autotext entries in that one, which had always given me
the same
kind of problem (basically changing many of the styles I had created
to
bizarre new styles, some of them increasing font size to over 200),
and those
worked perfectly, too.
So, fortuitously, whatever happened last night after I used that
special
platform, cleared up my normal, and everything seems to be working
fine now.
Now I just think I'm going to have to get in the habit of backing up
my
normal before I work on that platform again, so that I can more easily
recreate my customizations.
Thanks for all your help on this.
"Shauna Kelly" wrote:
Hi Lillymed
I've just gone through something similar and I'd be keen to see if we
are experiencing similar problems. Can you let us know:
1. Where is the AutoText stored? Specifically: is it in a template
that
you use as the basis for a new document, or is it in an add-in?
2. Does the problem occur if you insert the Autotext entry in a blank
document based on normal.dot, or only when inserted into existing
text
in a document based on your template?
3. Is style "cc" numbered or bulleted? Has it ever been numbered or
bulleted?
4. When you insert the AutoText into a document based on normal.dot,
does it insert any extraneous styles into the document? Try this out
by
inserting the AutoText into a new document based on normal.dot and
then
checking the user-defined styles in the document. You would expect
the
AutoText to add the styles it needs, but no others.
5. Create a new document from your template and insert the AutoText.
Has
it inserted any new styles into your document, apart from those it
genuinely needs?
6. Use File New to create a new template (ie in the "Templates"
dialog, in the "Create new" box, choose "Template"). Don't do
anything
to any styles. Use the Tools Templates and Add-ins Organizer to
copy
the AutoTexts from your problem file to this new template file. Save
the
new file in your Word Startup folder. Close and re-open Word. Use
Tools
Templates and Add-ins and un-tick all add-ins *except* your new
one.
Now, insert the AutoText into a plain document based on normal.dot.
Do
you experience the same problem?
7. Finally, insert the AutoText from your new file into a new
document
created from your template. Do you still experience the same problem?
Cheers
Shauna
Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
"Lillymed" wrote in message
...
This particular paragraph style is called "cc", and, I'm using it
in a
template I created. I initially enter it when the template is
blank
and then
continuously thereafter on separate pages. That paragraph gets
assigned a
style called "Created On".
"Bob Buckland ?:-)" wrote:
Hi Lilly,
What is the name of the styles you created and what is the 'weird
name' that you're seeing when applying it? It could be a 'linked'
style (paragraph and character styles stacked/linked into one).
Does this occur if you insert the Autotext entry in a blank
document
or only when inserted into existing text in a document.
============
"Lillymed" wrote in
message
...
First of all, I have customized my menus to work like Word 6 did
for
autotext, because I was so used to hitting "Alt+E" to pull up the
autotext.
The styles I have applied to what I want as autotext are either
paragraph
styles or character styles. The particular autotext entry I'm
working with
today includes about 20 paragraphs of text.
So, I have created "character" styles for two of the lines of
information
that I will need to use later on with the "style reference" field,
and I have
applied paragraph styles, as well. I then highlight all 20
paragraphs, hit
"Alt+E", which pulls up the autotext box (listing all autotexts),
I
give it
my code name and hit "Add."
When I insert the autotext entry (by hitting "F3" at the insertion
point),
the formatting of my paragraph style, in particular, is inserted
with
a
completely different style (not even "normal"), but some weird
name
that I
have never intentionally applied to any paragraph within that auto
text
entry.
--
Bob Buckland ?:-)
MS Office System Products MVP
*Courtesy is not expensive and can pay big dividends*