You could actually reduce the coding to just two IF tests:
{IF{Article21Dropdown}= B* "The responsible person had ensured that his employees were provided with adequate safety training in a
manner appropriate to the risk identified by the risk assessment."}
{IF{Article21Dropdown}= Non* "The responsible person had not ensured that, where a dangerous substance was present in the premises,
the risk to relevant persons was eliminated or reduced so far as was reasonably practicable."}
Notes:
1. The field coding shows the absolute minimum code you'd need for the tests.
2. I've separated the fields into separate lines here for clarity but, in practice, they'd go on the same line.
3. I've omitted Graham's case conversions - with dropdown formfields there should never be any doubt as to the case of the chosen
response.
4. All the field brace pairs (ie '{ }') are created via Ctrl-F9 - you can't simply type them or copy & paste them from this message.
--
Cheers
macropod
[Microsoft MVP - Word]
"Graham Mayor" wrote in message ...
There are a few issues in your example
1. The first dropdown entry is 'Broadly Compliant' yet your IF field is looking for 'Broadly compliant'. The searches are case
sensitive. To get round that add a \*Lower formatting switch and put the search all in lower case (see later)
2. {IF(Article21Dropdown} = " Non compliant - minor risk " has unwanted spaces between the quotes and the text.
3. As the major and minor risk options reproduce the same text you can use a wildcard in the search e.g. = "non compliant*"
4. It probably makes better sense here to use a sequence of conditional fields on the same line rather than nested fields as there
are only four possible results from three conditional fields.
Thus:
{ IF { Article21Dropdown \*lower } = "not applicable" ""}{ IF{ Article21Dropdown \*lower } = "broadly compliant" "The responsible
person had ensured that his employees were provided with adequate safety training in a manner appropriate to the risk identified
by the risk assessment. " }{ IF{ Article21Dropdown \*lower } = "non compliant*" "The responsible person had not ensured that,
where a dangerous substance was present in the premises, the risk to relevant persons was eliminated or reduced so far as was
reasonably practicable."}
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
"David A Wood" wrote in message ...
Hi
I have a field with 4 choice answers in a dropdown list
"Not Applicable"
"Broadly Compliant"
"Non compliant - minor risk"
"Non compliant - major risk"
Using multiple "IF" I have used the following code -
{IF{Article21Dropdown} = "Broadly compliant" " The responsible person had
ensured that his employees were provided with adequate safety training in a
manner appropriate to the risk identified by the risk assessment. "
{IF(Article21Dropdown} = " Non compliant - minor risk " " The responsible
person had not ensured that, where a dangerous substance was present in the
premises, the risk to relevant persons was eliminated or reduced so far as
was reasonably practicable." {IF{Article21Dropdown} = "Non compliant - major
risk" "The responsible person had not ensured that, where a dangerous
substance was present in the premises, the risk to relevant persons was
eliminated or reduced so far as was reasonably practicable." " "}"}"}
The aim?
"Not Applicable" - returns blank
"Broadly Compliant" - returns "The responsible person had ensured etc"..
Next two choices return the same text line "The responsible person had not
ensured that,... etc"
Have succeeded with a three state IF but failed with this..
Thanks for any help forthcoming.