It is not clear from your post whether you are using W2003's outline
numbered list feature in your current documents. From the description of the
problems, I am guessing no. In W2007 the outline numbered list is called
multilevel list and, by either name, list levels linked to paragraph styles
is the key to getting what you want. The suggestions below are based on your
description of your documents.
Dogwoodnc wrote:
Background: My workgroup is preparing to migrate to Word 2007 very soon.
We create/maintain hundreds of large procedure manuals, each containing
multiple chapters (sometimes up to 40-50 per manual). Each chapter consists
of steps, using multi-level numbered lists -- the first level is a "1, 2, 3"
type list, and the second level is an "A, B, C", type list. Often, there are
tables or notes interspersed between the steps, and sometimes the steps are
multiple paragraphs long.
Therefore, we need to be able to:
a) Set up a multilevel list in each chapter -- with each chapter's list
starting at step #1
See b.
b) Restart a series of steps after a break (such as after a table or a Note)
This is doable by setting up a multilevel list where list levels are linked
to chapter, note, table, the 1,2,3 list, and the A,B,C list paragraph styles.
The level for list 1,2,3 should be set to restart after the table level (it
will restart after level 1 and after level 2 as well as after level 3 (the
tale level).
The built-in List and List 2 paragraph styles and their "list continue"
counterparts may suit for the list paragraph styles or you could define your
own styles.
c) Skip numbering the second paragraph of a step
Style not linked to a list number level do not carry a number (as long as
they are not based on a numbered style), so the built-in List continue
styles would work here.
d) Revise the information in the steps (adding/deleting/rearranging) as
needs dictate, without adversely impacting the overall numbering, (In other
words, if you have a series of steps 1, 2, 3, 4, A, B, 5 -- if you delete
#3, the new steps would be 1, 2, 3, A, B, 4 -- not 1, 2, 4, A, B, 5 or 1, 2,
1, A, B, 2, or 1, 2, 3, 4, 5, 6.)
Should not be a problem. Many , if not all, of the problems you describe
below should become a distant memory. If you are not familiar with setting
up outline/multilevel lists, see
http://www.shaunakelly.com/word/numb...Numbering.html
while you still have W2003. Your thought to get the to work in W2003 is a
good one. When you get W2007, either search this site for instructions on
how to create multilevel lists or write back.
For later, after you've spent some time with W2007( or 10), you can make
applying styles easier for users by customizing the quick styles gallery for
your template. Because your list is so customized, you may want to consider
defining a "List style", which can be shared to other documents.
Good luck,
Pam
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