That sounds really complicated! I played around a bit and decided to leave
the UserAddress bit out and just use the AutoText entry directly to my field.
Thanks for helping me sort this out!
"Graham Mayor" wrote:
There are only two sources of potential error.
1. You did not insert one of the fields by using CTRL+F9 for the field
boundaries.
Press CTRL+F9
{}
Between the brackets type
AUTOTEXT ""
{AUTOTEXT ""}
Between the quotes Press CTRL+F9
{AUTOTEXT "{}"}
Between the second set of brackets type USERADDRESS
{AUTOTEXT "{USERADDRESS}"}
Press F9
Press ALT+F9
If you get the error message
2. What you entered in the Tools Options User Information mailing
address is
not spelled identically to the name you gave to the Autotext entry that
contains your completed address.
Change one or both then with your cursor in the field press F9.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
ivory_kitten wrote:
I have done that and the field returns "Error! AutoText entry not
defined."
I have checked under AutoText and my BranchAddress is there?
Am I doing something wrong?
"Graham Mayor" wrote:
You need to insert the field construction as follows:
{ AUTOTEXT "{ USERADDRESS }" }
Press CTRL+F9 for each pair of field boundaries {} and type the rest.
Press F9 to update and right click and toggle the display to show the
result.
Provided the name of the autotext entry is BranchAddress and you have
BranchAddress as the user address then the field will show the
content of your autotext entry.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
ivory_kitten wrote:
I made an AutoText entry called BranchAddress with all the details I
need. Then I put BranchAddress as my User Address information but
now it just shows BranchAddress and not the Autotext that this
relates to. What am I doing wrong?
"Graham Mayor" wrote:
If you are currently putting the address from user information in
your templates then that address is inserted in your template with
a USERADDRESS field. However you have said that the field will not
hold sufficient information for your requirements, so as a
workaround, create a number of autotext entries named after the
branches. Thus for example you would call the autotext entry for
the London branch LondonAddress etc Then in the user information
address field put LondonAddress.
The autotext field then calls whatever name is inserted in the user
information and inserts the appropriate address.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
ivory_kitten wrote:
I don't know what you mean! I'm confused about user information
and autotext bits now!
"Graham Mayor" wrote:
You could setup all the branch addresses in a global template
autotext entry called eg 'Branch' where branch is the name of the
branch (or some unique branch identifier). Then instead of having
the full address in the UserAddress information, put the branch
name you have chosen for the autotext name. You can then insert
the correct address with an autotext field that calls the
useraddress field thus
{ AUTOTEXT "{ USERADDRESS }" }
This way you only have to create one set of document templates
and one global template. Each user will have to have the correct
branch details in useraddress.
Autotext entries can be as long as you like and can contain
formatting.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
ivory_kitten wrote:
Hi, thanks for your input, let me tell you what I am trying to
achieve. This is for work and we are setting up templates for
each of our branches and I want to be able to put a field in the
Word document that will change the address depending on the user
and their location and for each user to enter the address of
their branch. Do you know a way to do this without the limit of
characters.
"Graham Mayor" wrote:
There are other ways of inserting addresses - see
http://www.gmayor.com/Alternative_Return_Addresses.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
ivory_kitten wrote:
Does anyone know if there is a limit on the number of
characters that you can put in the "User Information" mailing
address box in the Options menu.
My address has 190 characters including spaces and it works OK
until I quit Word and come back in and it has reduced to 118
characters including spaces.
How do I fix this because it is really annoying that it
deletes almost half of my address?
I use Word 2003