You use an IF field to test for any contents in the may-be-blank field. If
the field is not blank, insert the field and a space, if it is blank, insert
nothing.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Harry Weeds" wrote in message
...
How do you keep Word from putting an extra space between fields that are
on
the same line when there is a field that may be blank for some records - a
middle initial field, for example. Some records will have middle initials
resulting in correct spacing between the various fields, but when the
middle
initial field is empty the spacing between the first and last name will be
wrong. Thank you for your help.