Could you write a macro? Yes. Should you? Probably not.
Such a macro (especially one eliminating page breaks) is as likely to make a
hash of a document as it is to make it better. If you do one, work with
copies.
Many people simply press the Enter key twice to start a new paragraph. Very
bad practice, but frequent. The number of ways that people can mess up a
document applying such direct formatting and acting as if they are typing on
a typewriter exceeds the ability of any reasonable macro to clean up.
The real key is to instill the use of proper styles to format documents. If
you don't have the ability to do this, if you can make the people who write
the stuff fix their own garbage, you will be ahead. Probably that is also
impractical. If you can itemize the expense caused by this garbage
formatting to try to justify better training, it might work. Still too
long-term for your immediate problem.
The following may help.
http://word.mvps.org/FAQs/Formatting/CleanWebText.htm
--
Charles Kenyon
Word New User FAQ & Web Directory:
http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide)
http://addbalance.com/usersguide
See also the MVP FAQ:
http://word.mvps.org/FAQs/ which is awesome!
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"JPRENDER" wrote in message
...
Initially no...but I just tried on a 348 pg doc and following your
instructions until I had no more replacements reduced the doc down to 317
pgs.
However there are still large empty/blank sections in each page under the
"---------- Page Break--------" that are not effected by the process you
provided. These sections do not show any data element such line breaks or
paragraph breaks
Is there a method to eliminate these sections automatically. Alsi is there
a
way to write macro to handled both processes to fully automate the
formatting
of these docs
"Charles Kenyon" wrote:
Did you try repeating it until you get no replacements?
--
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"JPRENDER" wrote in message
...
Thanks for your response. Tried your suggestion though Word indicated
that
over 6500+ change were made, my doc was only reduced by 2 pages.
Is there another possible solution?
"Jezebel" wrote:
Use Find and Replace: Find ^p^p (two consecutive paragraph marks)
and
replace with ^p (one paragraph mark). Use Replace All repeatedly
until
you stop finding any more.
You might also need to deal with lines that contain only spaces (which
the
above won't match).
"JPRENDER" wrote in message
...
I have a 900+ page document and more than half of contains blank
lines.
Is
there a way to automatically eliminate on the blank lines in the
document?