[Peter Jamieson]

I /think/ the essence of it is that if there are 1 to 10 different values in
the list, Word will display the values in the drop-down and let the user
select one of them. If there are 11 or more values, Word doesn't display any
of them. It doesn't display the 10 most frequent ones; it just doesn't
display any of them. It could well be more complicated than that, but that's
what a quick look suggests.

MOS Masters?

Peter Jamieson

"Mairtin" wrote in message
...
thanks Doug I would agree only that i am an It trainer and have to explain
this to students. My colleagues are also puzzled and they are all MOS
Masters!!! I would use the advanced filtering options but it just puzzles
me!!! Any ideas???

"Doug Robbins - Word MVP" wrote:

I would always use the database application to manipulate data; not a
word
processor.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Mairtin" wrote in message
...
Perhaps I can explain that a little clearer

I have an access database as a data source, when I try to filter the
data
by
using the dropdown list on the header row of the data source it
sometimes
gives me the data that is in the fileld. ie I have one column of data
for
post code. There are four possible codes and I can select any one and
it
filters the records according to the selected code. However I dont
always
get this listing!!! I can go into advanced and filter it in there but
why
do
I get thelisting for some fields and not for others????


"Mairtin" wrote:

I am using mail merge to merge a word letter with a table in Access.
I
select the data source and want to filter some records. When I select
the
dropdown list the option all. blanks etc are there. Sometimes I get a
listing
of teh individual data that is in the record and sometimes not. for
example
one colume has post code and I have only 3 different codes repeated
many
times. They dont appear for some reason. I have checked to make sure
teh
reckords are not filtered in Access and checked teh data types etc.
Just
cant explain why it works in some data sources and not in others. Any
ideas
folks???