Peter, thank you sooooo much for your help. This was invaluable.
Fortunately my client who I am doing this work for, had Word 2002, so I spent
the afternoon with them at their office, and your instructions WORKED LIKE A
CHARM. We spent a couple of hours extracting information from the database
and she was very pleased. This makes me consider an upgrade at my end. Your
generous response was very much appreciated. THANK YOU, THANK YOU.
"Peter Jamieson" wrote:
Unfortunately, the "Contains" option does not exist in Word 2000 as you
probably discovered, so to do the same thing you would have to issue the SQL
using VBA and an OpenDataSource command, and I think you also have to
connect using ODBC, which must be installed on your system. e.g. something
like:
Sub OpenExcelDS()
Dim strExcelPath As String
Dim strExcelDSN As String
Dim strConnection As String
' The following is the standard DSN name but change it if yours is different
strExcelDSN="Excel Files"
' Substitute the pathname of your file here
strExcelPath="c:\myexcelfiles\myxls.xls"
strConnection = strExcelDSN & ";DBQ=" & strExcelPath & ";DriverID=790;"
' Substitute the field names etc. that you need.
ActiveDocument.MailMerge.OpenDataSource _
Name:="", _
Connection:=strConnection, _
SQLStatement:="SELECT * FROM `Sheet1$` WHERE myfield like '%'2%"
End Sub
Peter Jamieson
"Anthony J. B." wrote in message
...
Thank you for this. I'm using Word 2000, so you know of anyway using this
version that I can get it to work. The database file is in Excel 2000 as
well. Can I filter it through there better do you think?
Awesome answers from everyone. Thank you so much.
"Peter Jamieson" wrote:
Have you tried
a. use Tools|Customize to enable the mailmerge toolbar (I'm assuming
you're
using Word 2002/3)
b. click Mail Merge Recipients (3rd icon on the toolbar)
c. click on the drop-down in the header of the column you want to
filter -
let's say the field is called "myfield"
d. select "(Advanced...)", the Filter Records
e. select myfield in the drop-down list of fields
f. select Contains in the "Comparison"
g. select the number you want to compare with for the current merge in
"Compare To"
Your message suggests that you may have tried that, but please
confirm/deny
etc.
Here, that results in an SQL query along the following lines
SELECT * FROM `Sheet1$` WHERE `myfield` LIKE '%1%'
and the filter does appear to work.
(if that doesn't mean anything to you, I'll explain)
Peter Jamieson
"Anthony J. B." wrote in message
...
That would have been my preference too, however, I got this database,
and
short of re-inputting it, can you think of a way around this?
"Graham Mayor" wrote:
You'll make things much simpler for yourself if you create separate
columns
for each comment number.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Anthony J. B. wrote:
I have created an excel database, which includes 1 column with
various
numbers representings comments that were made. Each records has an
entry in this column which is either a single digit number, or a
combination of single digit numbers, separated by a comma, ie., 1 /
1,2,3 / 1,4,2.
From word what I am trying to do is filter the records out from
excell so that only the records containing, for example, 2, either
in
combination with other numbers, or singularly, only those records
will merge with excell. I have been trying to do this using the
"Insert Word Field" option as sort of a filter, but it is not
working. I'm not sure which one I probably should use, if there is
one. I have also tried using the "merge query to filter" but that
doesn't seem to work. Both options give me the records containing
the singluar 1, but it doesn't pull them out of a group.
Help