I am using Word 2003 to Mail Merge Outlook folders ( Contacts or Business
A/c's) to envelopes.
When I get to the "Mail Merge Recipients" window, is there any way of
editing the recipients apart from unckecking the box on their row?
Also, can the columns be change to hold different info?
I am just starting into this venture and antisipate 2000 + addresses
eventually.
Mail Merges antisipated a- Country, country and state, post code or
geographic region, and Business categoriety.
I have removed updates for the period 12-13.04.06 without any noticable
change.
Thanks
Stan W.

See http://www.gmayor.com/mailmerge_from_outlook.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Stan W. wrote:
I am using Word 2003 to Mail Merge Outlook folders ( Contacts or
Business A/c's) to envelopes.
When I get to the "Mail Merge Recipients" window, is there any way of
editing the recipients apart from unckecking the box on their row?
Also, can the columns be change to hold different info?
I am just starting into this venture and antisipate 2000 + addresses
eventually.
Mail Merges antisipated a- Country, country and state, post code or
geographic region, and Business categoriety.
I have removed updates for the period 12-13.04.06 without any
noticable change.
Thanks
Stan W.

O/K........I click on Mail Merge from the Outlook Contacts view.
This opens a window "Mail Merge Contacts".
In the centre of this window we have "Document File" -- New document or
Existing document.
What is the meaning of this? Am I suppost to create a file containing ALL
accounts in Outlook Contacts or only those that I want to merge. Where do I
keep this file?
I have been experimenting and when Word takes over I have come up against a
window that said something like Word cannot open this Data file.
I also have my own envelope, when I inport it, the merge toolbar greys out.
Shoud I be printing these separatly then putting them back through to address
them?

Stan W.

"Graham Mayor" wrote:

See http://www.gmayor.com/mailmerge_from_outlook.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Stan W. wrote:
I am using Word 2003 to Mail Merge Outlook folders ( Contacts or
Business A/c's) to envelopes.
When I get to the "Mail Merge Recipients" window, is there any way of
editing the recipients apart from unckecking the box on their row?
Also, can the columns be change to hold different info?
I am just starting into this venture and antisipate 2000 + addresses
eventually.
Mail Merges antisipated a- Country, country and state, post code or
geographic region, and Business categoriety.
I have removed updates for the period 12-13.04.06 without any
noticable change.
Thanks
Stan W.

The document file is the mail merge document that you propose merging the
data into.
The contact data file is the file used to save the subset of the records you
wish to merge. Otherwise the function creates a temporary file for the
purpose of this merge..
I take it that you have both Word *and* Outlook 2003?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Stan W. wrote:
O/K........I click on Mail Merge from the Outlook Contacts view.
This opens a window "Mail Merge Contacts".
In the centre of this window we have "Document File" -- New document
or Existing document.
What is the meaning of this? Am I suppost to create a file containing
ALL accounts in Outlook Contacts or only those that I want to merge.
Where do I keep this file?
I have been experimenting and when Word takes over I have come up
against a window that said something like Word cannot open this Data
file.
I also have my own envelope, when I inport it, the merge toolbar
greys out. Shoud I be printing these separatly then putting them back
through to address them?

Stan W.

"Graham Mayor" wrote:

See http://www.gmayor.com/mailmerge_from_outlook.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Stan W. wrote:
I am using Word 2003 to Mail Merge Outlook folders ( Contacts or
Business A/c's) to envelopes.
When I get to the "Mail Merge Recipients" window, is there any way
of editing the recipients apart from unckecking the box on their
row? Also, can the columns be change to hold different info?
I am just starting into this venture and antisipate 2000 + addresses
eventually.
Mail Merges antisipated a- Country, country and state, post code
or geographic region, and Business categoriety.
I have removed updates for the period 12-13.04.06 without any
noticable change.
Thanks
Stan W.

Yes, both Word and Outlook are 2003.
This is getting more and more confusing -- Is there some where that will
show you, step by step, how to set this up?
I have had data windows open with nothing in them, windows that say data
will be moved to some where else and not retained. Word opens with several
pages of meaningless fields, and on top of this, people do not answer all
questions asked.
Stan W.

"Graham Mayor" wrote:

The document file is the mail merge document that you propose merging the
data into.
The contact data file is the file used to save the subset of the records you
wish to merge. Otherwise the function creates a temporary file for the
purpose of this merge..
I take it that you have both Word *and* Outlook 2003?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Stan W. wrote:
O/K........I click on Mail Merge from the Outlook Contacts view.
This opens a window "Mail Merge Contacts".
In the centre of this window we have "Document File" -- New document
or Existing document.
What is the meaning of this? Am I suppost to create a file containing
ALL accounts in Outlook Contacts or only those that I want to merge.
Where do I keep this file?
I have been experimenting and when Word takes over I have come up
against a window that said something like Word cannot open this Data
file.
I also have my own envelope, when I inport it, the merge toolbar
greys out. Shoud I be printing these separatly then putting them back
through to address them?

Stan W.

"Graham Mayor" wrote:

See http://www.gmayor.com/mailmerge_from_outlook.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Stan W. wrote:
I am using Word 2003 to Mail Merge Outlook folders ( Contacts or
Business A/c's) to envelopes.
When I get to the "Mail Merge Recipients" window, is there any way
of editing the recipients apart from unckecking the box on their
row? Also, can the columns be change to hold different info?
I am just starting into this venture and antisipate 2000 + addresses
eventually.
Mail Merges antisipated a- Country, country and state, post code
or geographic region, and Business categoriety.
I have removed updates for the period 12-13.04.06 without any
noticable change.
Thanks
Stan W.

It is difficult to appreciate what you are doing at a distance. It sounds
like you are trying to integrate Outlook data with an existing merge
document with different field names. If you begin the merge from Word you
have a different set of field names and you are essentially back where you
started. If you want to merge from Outlook to gain the extra configurability
that this provides then you are going to have to edit the merge document to
take account of the fieldname changes.

The posted link http://www.gmayor.com/mailmerge_from_outlook.htm explains
how to get the data. At the end of that page there is another link that
explains how to create a (label) merge. Labels are arguably the most
complicated of merges, but other merges are similarly conceived.

Now you have introduced a further variable "people do not answer all
questions asked" ? What people, what questions? None of this is going to be
easy to set up for third parties until you have a good grounding in the
principles of mail merge.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Stan W. wrote:
Yes, both Word and Outlook are 2003.
This is getting more and more confusing -- Is there some where that
will show you, step by step, how to set this up?
I have had data windows open with nothing in them, windows that say
data will be moved to some where else and not retained. Word opens
with several pages of meaningless fields, and on top of this, people
do not answer all questions asked.
Stan W.

"Graham Mayor" wrote:

The document file is the mail merge document that you propose
merging the data into.
The contact data file is the file used to save the subset of the
records you wish to merge. Otherwise the function creates a
temporary file for the purpose of this merge..
I take it that you have both Word *and* Outlook 2003?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Stan W. wrote:
O/K........I click on Mail Merge from the Outlook Contacts view.
This opens a window "Mail Merge Contacts".
In the centre of this window we have "Document File" -- New document
or Existing document.
What is the meaning of this? Am I suppost to create a file
containing ALL accounts in Outlook Contacts or only those that I
want to merge. Where do I keep this file?
I have been experimenting and when Word takes over I have come up
against a window that said something like Word cannot open this Data
file.
I also have my own envelope, when I inport it, the merge toolbar
greys out. Shoud I be printing these separatly then putting them
back through to address them?

Stan W.

"Graham Mayor" wrote:

See http://www.gmayor.com/mailmerge_from_outlook.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Stan W. wrote:
I am using Word 2003 to Mail Merge Outlook folders ( Contacts or
Business A/c's) to envelopes.
When I get to the "Mail Merge Recipients" window, is there any way
of editing the recipients apart from unckecking the box on their
row? Also, can the columns be change to hold different info?
I am just starting into this venture and antisipate 2000 +
addresses eventually.
Mail Merges antisipated a- Country, country and state, post
code or geographic region, and Business categoriety.
I have removed updates for the period 12-13.04.06 without any
noticable change.
Thanks
Stan W.