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#1
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Stopping word split lines over pages
Hi All,
I wonder whether you knowledgeable folk can help me... I'm really stuck with this one and it's driving me slightly crazy. I'm re-typing/ editing a theatre script in word. It's formatted so that the Character's name who is speaking is on one line and then directly below is there dialogue. There is then 2 line breaks before the next section of dialogue... E.g: SAM Hello There how are you? JOHN I'm fine thanks... How was your day? SAM Good... (etc. etc.) What I want to stop work from doing is splitting the Character's name and the line or a series of lines over a page... At the moment I'm getting a lot of this: SAM Hi There how are you? JOHN --NEW PAGE--- I'm fine thanks... How was your day? And also some of this: SAM Hello there - line one blah blah --NEW PAGE-- line continues JOHN etc. etc. --- Does any one know of any way to get Word to stop doing this? The document is over 300 pages long and it's taking me a very long time to go through and manually sort out these page breaks. Thank You, Sam |
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#2
Posted to microsoft.public.word.pagelayout
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Stopping word split lines over pages
Well, assuming you're working with paper (rather than an online script),
each page has a finite length. So, the page is going to have to break somewhere. To a certain extent, you might be able to handle some of it using the Keep with Next paragraph setting. However... if I were doing this, I probably use a table (with borders turned off), where the character's name and line appear within the same row, and with "Allow row to break across pages" turned OFF. This would guarantee that any given character's line would appear on the same page as the character's name. Of course, if you're like Shakespeare and have some long soliloquies, it might not be possible all the time. To convert an existing 300+ page script--after making a backup copy--I would use an otherwise-unused character as the row separator (using find/replace to insert before each character's name), then convert the text to a one-column table with one row for each character's sequential set of lines. Herb Tyson MS MVP Author of the Word 2007 Bible Blog: http://word2007bible.herbtyson.com Web: http://www.herbtyson.com "sam.o" wrote in message ... Hi All, I wonder whether you knowledgeable folk can help me... I'm really stuck with this one and it's driving me slightly crazy. I'm re-typing/ editing a theatre script in word. It's formatted so that the Character's name who is speaking is on one line and then directly below is there dialogue. There is then 2 line breaks before the next section of dialogue... E.g: SAM Hello There how are you? JOHN I'm fine thanks... How was your day? SAM Good... (etc. etc.) What I want to stop work from doing is splitting the Character's name and the line or a series of lines over a page... At the moment I'm getting a lot of this: SAM Hi There how are you? JOHN --NEW PAGE--- I'm fine thanks... How was your day? And also some of this: SAM Hello there - line one blah blah --NEW PAGE-- line continues JOHN etc. etc. --- Does any one know of any way to get Word to stop doing this? The document is over 300 pages long and it's taking me a very long time to go through and manually sort out these page breaks. Thank You, Sam -- sam.o |
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#3
Posted to microsoft.public.word.pagelayout
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Stopping word split lines over pages
Well, the first thing I would do is convert every instance of two line
breaks to a paragraph break. That will get each character's name and lines into a single paragraph, which can be formatted as "Keep lines together" and with 12 points Spacing After. Actually, if I were doing this from scratch, I'd define one style (formatted as "Keep with next") for the character's name and one for the lines. To replace the line breaks with a paragraph break, search for ^l^l and replace with ^p. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "sam.o" wrote in message ... Hi All, I wonder whether you knowledgeable folk can help me... I'm really stuck with this one and it's driving me slightly crazy. I'm re-typing/ editing a theatre script in word. It's formatted so that the Character's name who is speaking is on one line and then directly below is there dialogue. There is then 2 line breaks before the next section of dialogue... E.g: SAM Hello There how are you? JOHN I'm fine thanks... How was your day? SAM Good... (etc. etc.) What I want to stop work from doing is splitting the Character's name and the line or a series of lines over a page... At the moment I'm getting a lot of this: SAM Hi There how are you? JOHN --NEW PAGE--- I'm fine thanks... How was your day? And also some of this: SAM Hello there - line one blah blah --NEW PAGE-- line continues JOHN etc. etc. --- Does any one know of any way to get Word to stop doing this? The document is over 300 pages long and it's taking me a very long time to go through and manually sort out these page breaks. Thank You, Sam -- sam.o |
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#4
Posted to microsoft.public.word.pagelayout
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Stopping word split lines over pages
Use a style for the speaker name and include keep with next as one of its
settings. Or format each speaker name manually. Pam sam.o wrote: Hi All, I wonder whether you knowledgeable folk can help me... I'm really stuck with this one and it's driving me slightly crazy. I'm re-typing/ editing a theatre script in word. It's formatted so that the Character's name who is speaking is on one line and then directly below is there dialogue. There is then 2 line breaks before the next section of dialogue... E.g: SAM Hello There how are you? JOHN I'm fine thanks... How was your day? SAM Good... (etc. etc.) What I want to stop work from doing is splitting the Character's name and the line or a series of lines over a page... At the moment I'm getting a lot of this: SAM Hi There how are you? JOHN --NEW PAGE--- I'm fine thanks... How was your day? And also some of this: SAM Hello there - line one blah blah --NEW PAGE-- line continues JOHN etc. etc. --- Does any one know of any way to get Word to stop doing this? The document is over 300 pages long and it's taking me a very long time to go through and manually sort out these page breaks. Thank You, Sam -- Message posted via http://www.officekb.com |
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#5
Posted to microsoft.public.word.pagelayout
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Stopping word split lines over pages
That assumes (as other respondents have done) that by "line breaks" the OP
actually meant paragraph breaks, which I suspect is correct (unless the material was pasted from the Web). I was taking him literally. If he ever manages to find his way back, perhaps we'll learn more. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Pamelia Caswell via OfficeKB.com" u43222@uwe wrote in message news:a2088020b3682@uwe... Use a style for the speaker name and include keep with next as one of its settings. Or format each speaker name manually. Pam sam.o wrote: Hi All, I wonder whether you knowledgeable folk can help me... I'm really stuck with this one and it's driving me slightly crazy. I'm re-typing/ editing a theatre script in word. It's formatted so that the Character's name who is speaking is on one line and then directly below is there dialogue. There is then 2 line breaks before the next section of dialogue... E.g: SAM Hello There how are you? JOHN I'm fine thanks... How was your day? SAM Good... (etc. etc.) What I want to stop work from doing is splitting the Character's name and the line or a series of lines over a page... At the moment I'm getting a lot of this: SAM Hi There how are you? JOHN --NEW PAGE--- I'm fine thanks... How was your day? And also some of this: SAM Hello there - line one blah blah --NEW PAGE-- line continues JOHN etc. etc. --- Does any one know of any way to get Word to stop doing this? The document is over 300 pages long and it's taking me a very long time to go through and manually sort out these page breaks. Thank You, Sam -- Message posted via http://www.officekb.com |
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#6
Posted to microsoft.public.word.pagelayout
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Stopping word split lines over pages
True. I saw that he used the term "line break" but did not take him
literally. Your post wasn't there when I posted. Had it been I wouldn't have. Pam Suzanne S. Barnhill wrote: That assumes (as other respondents have done) that by "line breaks" the OP actually meant paragraph breaks, which I suspect is correct (unless the material was pasted from the Web). I was taking him literally. If he ever manages to find his way back, perhaps we'll learn more. Use a style for the speaker name and include keep with next as one of its settings. Or format each speaker name manually. [quoted text clipped - 50 lines] Sam -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ayout/201001/1 |
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#7
Posted to microsoft.public.word.pagelayout
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Stopping word split lines over pages
Your post wasn't there when I posted. Had it been I wouldn't
have. There have been problems propagating NNTP posts to the MS Web site, which we're told have been "fixed" now (till next time). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Pamelia Caswell via OfficeKB.com" u43222@uwe wrote in message news:a21331bf0dc67@uwe... True. I saw that he used the term "line break" but did not take him literally. Your post wasn't there when I posted. Had it been I wouldn't have. Pam Suzanne S. Barnhill wrote: That assumes (as other respondents have done) that by "line breaks" the OP actually meant paragraph breaks, which I suspect is correct (unless the material was pasted from the Web). I was taking him literally. If he ever manages to find his way back, perhaps we'll learn more. Use a style for the speaker name and include keep with next as one of its settings. Or format each speaker name manually. [quoted text clipped - 50 lines] Sam -- Message posted via OfficeKB.com http://www.officekb.com/Uwe/Forums.a...ayout/201001/1 |
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#8
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Hi All,
And thanks for your help... By "two line breaks" I meant just hitting return twice... Does that make any sense? I'm not sure i understand the difference between line/ paragraph breaks? Could anyone explain? Also i wonder if someone could explain the differences in the "keep with next" and "keep paragraph" together settings for me... Defining a "style" as the character name and a "style" for the lines seems to be the way forward... Does anyone know therefore if I can set a style to include four tabs before the text? For example I want to format all the character's names to be tabbed in four times? And also is it possible to use FIND/ REPLACE to set a style to text? Off to have a big play with the document now (after having saved a backup copy of course) to try all of your advice... Many thanks for your help. Sam x |
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#9
Posted to microsoft.public.word.pagelayout
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Stopping word split lines over pages
Okay, starting at the beginning: A line break is entered with Shift+Enter.
It creates a line break without creating a new paragraph. It's irrelevant to the argument now since apparently you were talking about paragraph breaks (Enter). You don't want to press Enter twice to get space between paragraphs because that creates an empty paragraph, which just complicates formatting (for example, it can wind up at the top of a page, making unnecessary space there). Instead, you want to add some Spacing Before or After to one of your styles. In your case, it would make the most sense to add Spacing Before to the style for the character's name. An easy way to add 12 points Spacing Before to a paragraph is to press Ctrl+0. "Keep with next" keeps a paragraph (or some part of it) with the following paragraph. This doesn't guarantee that the entire paragraph will stick with the following one: if the first paragraph is four lines or longer, then it can be split with as few as two lines on either page, but the last two lines (or more) will stay with the following paragraph. This is the setting you want for the character's name, so that that (single-line) paragraph will stay with the lines that follow. "Keep lines together" keeps the lines of a given paragraph together. This is the setting you want for your character's lines. Both KWN and KLT are on the Line and Page Breaks tab of the Paragraph dialog. Yes, you can create a style that includes four tabs, but not as such. You create a first-line indent (or a left indent, which will amount to the same thing since the character's name is a single line) that is the equivalent of four tabs (if you're talking about the default half-inch tab, then this would be a 2" indent). You could probably use Replace to apply the character name style. The simplest approach would be to apply the style for the lines to the entire document, then apply the character name style just to the character names. You'll need to do these one by one. Type one of the names in the "Find what" box, leave the "Replace with" box blank, and, with the insertion point in the "Replace with" box, use Format | Style to select the style, then Replace All. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "sam.o" wrote in message ... Hi All, And thanks for your help... By "two line breaks" I meant just hitting return twice... Does that make any sense? I'm not sure i understand the difference between line/ paragraph breaks? Could anyone explain? Also i wonder if someone could explain the differences in the "keep with next" and "keep paragraph" together settings for me... Defining a "style" as the character name and a "style" for the lines seems to be the way forward... Does anyone know therefore if I can set a style to include four tabs before the text? For example I want to format all the character's names to be tabbed in four times? And also is it possible to use FIND/ REPLACE to set a style to text? Off to have a big play with the document now (after having saved a backup copy of course) to try all of your advice... Many thanks for your help. Sam x -- sam.o |
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