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thank you. That was the answer!
"Suzanne S. Barnhill" wrote: Were you careful to save the AutoText entries in the document template? If you just use Alt+F3 to create the AutoText entries, they are saved to Normal.dot unless you have previously set the customization context ("Look in" in the Insert | AutoText | AutoText dialog) to your template. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "GenesisBlade" wrote in message news  I've looked at the advice, and given it a bash - but although when i send the template to someone else they access the toolbar and contents, the autotext won't operate! what have i done wrong? When i created the autotext i highlighted the two pages of text and tables, and went insert/autotext/new and gave it an appropriate one word name. I did that for two options. It works fine on my computer... but no-where else!? Help? "Shauna Kelly" wrote: Hi I don't think you need macros for this job. Here's what I would do. Create a template to hold your form. In that template, create AutoTexts, one for each ending. An AutoText can contain just about anything: text, tables, pictures etc. Give the AutoTexts useful names that will appeal to the users. In the template, use Tools Customize to create a custom toolbar, and put a button on the toolbar for each AutoText. Make sure that the Customize dialog is showing that you're saving your efforts in the template. When a user creates a new document from the template, the custom toolbar will be available (and it will be hidden when the user views a document based on any other template). The user then just clicks one buton to insert the AutoText. To distribute the template, you can do several things: 1. Point every user's Workgroup Templates location (which you find at Tools Options File Locations) to a server folder, and put the template there. The advantage is that you only have one copy of the template to update when (not if!) that's necessary. Disadvantage is that laptop users can't access it. 2. Create an intranet site and put a link to the template on the intranet site, and store the template on a server. For how to do this, see http://support.microsoft.com/default...us;278627&FR=1 In any case, see Distributing macros to other users http://www.mvps.org/word/FAQs/Macros...buteMacros.htm Hope this helps. Shauna Kelly. Microsoft MVP. http://www.shaunakelly.com/word "A. Richardson" A. wrote in message ... I have a template form consisting of one page of info, and then have 6 alternative endings for it. I need my staff to be able to simply hit a key to insert the correct ending (cutting and pasting is too complicated for them!). I tried the macro in forms but that does not do what I need. I also need to have this macro available on a global network (not just individual PCs). Please can anyone advise? |
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