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#1
Posted to microsoft.public.word.mailmerge.fields
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Split a mail merge document into individual documents
What is typically displayed by the Folder: "\\cee-data\conference forms\" &
[GradYear] & "\" & [FirstLast] & "\" & [Enter Year] field in your query? If you create a macro containing the code FileSaveAs "what is displayed in as asked above" and run it with any document active (a blank one will do), does it save the document correctly or do you get the same error message. I think that the \\ may be causing a problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message ... I was so happy when I found this macro of Grahams. It sounds like it will do exactly what I need. Unfortuantely, when I run it I get the following error: Run-time error 4608: Value out of range. I'm exporting a dbase file from Access 03. In the query I've added the Folder/File Name field: Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] The macro runs; I tell it to split and then I get the error. I click OK on the error window and a single merged document opens. What could be wrong? Is it because I have spaces in my folder names? The file names in the sample have spaces, but maybe that doesn't translate to folder names. Any help would be most appreciated. TIA~ -- Kirstin McDonald ITC "Graham Mayor" wrote: See http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org leedelee wrote: How do I take a mail merge document and then split it up into individual documents to save each letter in a separate place? |
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#2
Posted to microsoft.public.word.mailmerge.fields
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Split a mail merge document into individual documents
I've tried multiple formats:
\\cee-data\share\conference forms\2010\Kate Adams\2007 Narrative S:\conference forms\2010\Kate Adams\2007 Narrative \conference forms\2010\Kate Adams\2007 Narrative conference forms\2010\Kate Adams\2007 Narrative I've tried creating a new merge doc without using the individual folder option and still get the error message. I'm stumped and running out of time. -- Kirstin McDonald ITC "Doug Robbins - Word MVP" wrote: What is typically displayed by the Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] field in your query? If you create a macro containing the code FileSaveAs "what is displayed in as asked above" and run it with any document active (a blank one will do), does it save the document correctly or do you get the same error message. I think that the \\ may be causing a problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message ... I was so happy when I found this macro of Grahams. It sounds like it will do exactly what I need. Unfortuantely, when I run it I get the following error: Run-time error 4608: Value out of range. I'm exporting a dbase file from Access 03. In the query I've added the Folder/File Name field: Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] The macro runs; I tell it to split and then I get the error. I click OK on the error window and a single merged document opens. What could be wrong? Is it because I have spaces in my folder names? The file names in the sample have spaces, but maybe that doesn't translate to folder names. Any help would be most appreciated. TIA~ -- Kirstin McDonald ITC "Graham Mayor" wrote: See http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org leedelee wrote: How do I take a mail merge document and then split it up into individual documents to save each letter in a separate place? |
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#3
Posted to microsoft.public.word.mailmerge.fields
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Split a mail merge document into individual documents
If you are getting an error message when you are not trying to create
individual documents, then the problem would appear to be with something else. If you want to send me the mail merge main document and the data source, I will create the letters for you and send them back. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message news  I've tried multiple formats: \\cee-data\share\conference forms\2010\Kate Adams\2007 Narrative S:\conference forms\2010\Kate Adams\2007 Narrative \conference forms\2010\Kate Adams\2007 Narrative conference forms\2010\Kate Adams\2007 Narrative I've tried creating a new merge doc without using the individual folder option and still get the error message. I'm stumped and running out of time. -- Kirstin McDonald ITC "Doug Robbins - Word MVP" wrote: What is typically displayed by the Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] field in your query? If you create a macro containing the code FileSaveAs "what is displayed in as asked above" and run it with any document active (a blank one will do), does it save the document correctly or do you get the same error message. I think that the \\ may be causing a problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message ... I was so happy when I found this macro of Grahams. It sounds like it will do exactly what I need. Unfortuantely, when I run it I get the following error: Run-time error 4608: Value out of range. I'm exporting a dbase file from Access 03. In the query I've added the Folder/File Name field: Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] The macro runs; I tell it to split and then I get the error. I click OK on the error window and a single merged document opens. What could be wrong? Is it because I have spaces in my folder names? The file names in the sample have spaces, but maybe that doesn't translate to folder names. Any help would be most appreciated. TIA~ -- Kirstin McDonald ITC "Graham Mayor" wrote: See http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org leedelee wrote: How do I take a mail merge document and then split it up into individual documents to save each letter in a separate place? |
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#4
Posted to microsoft.public.word.mailmerge.fields
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Split a mail merge document into individual documents
Hi Doug,
Thank you for offering to take a look. I'll email the two files under seperate cover. -- Kirstin McDonald ITC "Doug Robbins - Word MVP" wrote: If you are getting an error message when you are not trying to create individual documents, then the problem would appear to be with something else. If you want to send me the mail merge main document and the data source, I will create the letters for you and send them back. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message news I've tried multiple formats: \\cee-data\share\conference forms\2010\Kate Adams\2007 Narrative S:\conference forms\2010\Kate Adams\2007 Narrative \conference forms\2010\Kate Adams\2007 Narrative conference forms\2010\Kate Adams\2007 Narrative I've tried creating a new merge doc without using the individual folder option and still get the error message. I'm stumped and running out of time. -- Kirstin McDonald ITC "Doug Robbins - Word MVP" wrote: What is typically displayed by the Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] field in your query? If you create a macro containing the code FileSaveAs "what is displayed in as asked above" and run it with any document active (a blank one will do), does it save the document correctly or do you get the same error message. I think that the \\ may be causing a problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message ... I was so happy when I found this macro of Grahams. It sounds like it will do exactly what I need. Unfortuantely, when I run it I get the following error: Run-time error 4608: Value out of range. I'm exporting a dbase file from Access 03. In the query I've added the Folder/File Name field: Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] The macro runs; I tell it to split and then I get the error. I click OK on the error window and a single merged document opens. What could be wrong? Is it because I have spaces in my folder names? The file names in the sample have spaces, but maybe that doesn't translate to folder names. Any help would be most appreciated. TIA~ -- Kirstin McDonald ITC "Graham Mayor" wrote: See http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org leedelee wrote: How do I take a mail merge document and then split it up into individual documents to save each letter in a separate place? |
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#5
Posted to microsoft.public.word.mailmerge.fields
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Split a mail merge document into individual documents
Doug took a look at my template and found that I had somehow created
sections. He deleted them and now everything works like a charm! Thanks so much, Doug, for taking the time. Really appreciate it!!!! -- Kirstin McDonald ITC "Kirstin" wrote: Hi Doug, Thank you for offering to take a look. I'll email the two files under seperate cover. -- Kirstin McDonald ITC "Doug Robbins - Word MVP" wrote: If you are getting an error message when you are not trying to create individual documents, then the problem would appear to be with something else. If you want to send me the mail merge main document and the data source, I will create the letters for you and send them back. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message news I've tried multiple formats: \\cee-data\share\conference forms\2010\Kate Adams\2007 Narrative S:\conference forms\2010\Kate Adams\2007 Narrative \conference forms\2010\Kate Adams\2007 Narrative conference forms\2010\Kate Adams\2007 Narrative I've tried creating a new merge doc without using the individual folder option and still get the error message. I'm stumped and running out of time. -- Kirstin McDonald ITC "Doug Robbins - Word MVP" wrote: What is typically displayed by the Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] field in your query? If you create a macro containing the code FileSaveAs "what is displayed in as asked above" and run it with any document active (a blank one will do), does it save the document correctly or do you get the same error message. I think that the \\ may be causing a problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message ... I was so happy when I found this macro of Grahams. It sounds like it will do exactly what I need. Unfortuantely, when I run it I get the following error: Run-time error 4608: Value out of range. I'm exporting a dbase file from Access 03. In the query I've added the Folder/File Name field: Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] The macro runs; I tell it to split and then I get the error. I click OK on the error window and a single merged document opens. What could be wrong? Is it because I have spaces in my folder names? The file names in the sample have spaces, but maybe that doesn't translate to folder names. Any help would be most appreciated. TIA~ -- Kirstin McDonald ITC "Graham Mayor" wrote: See http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org leedelee wrote: How do I take a mail merge document and then split it up into individual documents to save each letter in a separate place? |
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#6
Posted to microsoft.public.word.mailmerge.fields
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Split a mail merge document into individual documents
There is actually a much easier route you can go that uploading an add-in.
See simple instructions below. You just need to replace the section breaks with page breaks and viola! 1) Go to Find/Replace 2) Click on More 3) Click €śSpecial€ť 4) Find €śSection Break€ť 5) Replace with €śManual page break€ť and click ok Now youll be able to save/print whichever pages you want. "Kirstin" wrote: Doug took a look at my template and found that I had somehow created sections. He deleted them and now everything works like a charm! Thanks so much, Doug, for taking the time. Really appreciate it!!!! -- Kirstin McDonald ITC "Kirstin" wrote: Hi Doug, Thank you for offering to take a look. I'll email the two files under seperate cover. -- Kirstin McDonald ITC "Doug Robbins - Word MVP" wrote: If you are getting an error message when you are not trying to create individual documents, then the problem would appear to be with something else. If you want to send me the mail merge main document and the data source, I will create the letters for you and send them back. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message news
I've tried multiple formats:\\cee-data\share\conference forms\2010\Kate Adams\2007 Narrative S:\conference forms\2010\Kate Adams\2007 Narrative \conference forms\2010\Kate Adams\2007 Narrative conference forms\2010\Kate Adams\2007 Narrative I've tried creating a new merge doc without using the individual folder option and still get the error message. I'm stumped and running out of time. -- Kirstin McDonald ITC "Doug Robbins - Word MVP" wrote: What is typically displayed by the Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] field in your query? If you create a macro containing the code FileSaveAs "what is displayed in as asked above" and run it with any document active (a blank one will do), does it save the document correctly or do you get the same error message. I think that the \\ may be causing a problem. -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Kirstin" wrote in message ... I was so happy when I found this macro of Grahams. It sounds like it will do exactly what I need. Unfortuantely, when I run it I get the following error: Run-time error 4608: Value out of range. I'm exporting a dbase file from Access 03. In the query I've added the Folder/File Name field: Folder: "\\cee-data\conference forms\" & [GradYear] & "\" & [FirstLast] & "\" & [Enter Year] The macro runs; I tell it to split and then I get the error. I click OK on the error window and a single merged document opens. What could be wrong? Is it because I have spaces in my folder names? The file names in the sample have spaces, but maybe that doesn't translate to folder names. Any help would be most appreciated. TIA~ -- Kirstin McDonald ITC "Graham Mayor" wrote: See http://www.gmayor.com/individual_merge_letters.htm -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org leedelee wrote: How do I take a mail merge document and then split it up into individual documents to save each letter in a separate place? |
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