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#1
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new end notes; old document
I have a couple hundred end notes that I manually link to superscripted
numbers in the text of an old document. Needless to say, it's tedious to change them manually when I add new end notes. At least I have the end notes renumbering automatically. But how do I convert them so that the superscript number in the text automatically changes when the end note number changes as I add new end notes randomly? Note that there are end notes that are NOT linked to any of the text as well. I'm using Word 2003 and apologize if this is an obvious question, or, more properly, if the answer is obvious. |
#3
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new end notes; old document
Suzanne: You're probably right. Where would I find something that tells me
how to do that? "Suzanne S. Barnhill" wrote: I would say it would be worth your while to convert them to real endnotes, which are automatically linked and update automatically as well. The conversion process will be labor-intensive but worth it, I think. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" Steve wrote in message ... I have a couple hundred end notes that I manually link to superscripted numbers in the text of an old document. Needless to say, it's tedious to change them manually when I add new end notes. At least I have the end notes renumbering automatically. But how do I convert them so that the superscript number in the text automatically changes when the end note number changes as I add new end notes randomly? Note that there are end notes that are NOT linked to any of the text as well. I'm using Word 2003 and apologize if this is an obvious question, or, more properly, if the answer is obvious. |
#4
Posted to microsoft.public.word.newusers
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new end notes; old document
I don't know that there's anything prefab that describes the process (which
I'll outline below); it's possible that someone could write VBA to automate the process, and you might ask about that in one of the programming NGs. The general procedure for doing it manually, however, would be as follows: 1. Switch to Normal view so you can view the endnotes in a pane at the bottom of the screen. 2. Use Ctrl+Alt+D to create an Endnote at the appropriate location in the text. If you want something other than the default formatting (which you almost certainly will, since by default they're numbered with lowercase roman numerals--don't ask), use Insert | Reference | Footnote to insert the first one, then Ctrl+Alt+D for the rest. 3. Select the first manual endnote and Ctrl+X to cut it, then Ctrl+V to paste it into the endnote in the endnote pane. 4. Repeat as needed. This is tedious enough for footnotes (where you're not constantly jumping back and forth in the document; I can imagine it would be an incredible pain for endnotes. If you can use numbered references (in alphabetical order) instead, this would be *much* easier to implement; see http://daiya.mvps.org/biblio.htm#AlphaEndnotes. This would allow you to number and sort the existing references, then insert cross-references to their numbers in the text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... Suzanne: You're probably right. Where would I find something that tells me how to do that? "Suzanne S. Barnhill" wrote: I would say it would be worth your while to convert them to real endnotes, which are automatically linked and update automatically as well. The conversion process will be labor-intensive but worth it, I think. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" Steve wrote in message ... I have a couple hundred end notes that I manually link to superscripted numbers in the text of an old document. Needless to say, it's tedious to change them manually when I add new end notes. At least I have the end notes renumbering automatically. But how do I convert them so that the superscript number in the text automatically changes when the end note number changes as I add new end notes randomly? Note that there are end notes that are NOT linked to any of the text as well. I'm using Word 2003 and apologize if this is an obvious question, or, more properly, if the answer is obvious. |
#5
Posted to microsoft.public.word.newusers
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new end notes; old document
The cross-referencing seems to work great! I even got the numbers to update
with F9. Now I'm left with a minor format problem: I direct formatted the numbers to superscript, and they show up that way on the list fine, but not in the text when I insert a cross-reference. They're just regular, non-superscript numbers. I tried to S&R using ^19REF, but couldn't get that to work either. How can I make the numbers look like superscript footnotes in the text? Thanks SOOOOO much for your help Suzanne! "Suzanne S. Barnhill" wrote: I don't know that there's anything prefab that describes the process (which I'll outline below); it's possible that someone could write VBA to automate the process, and you might ask about that in one of the programming NGs. The general procedure for doing it manually, however, would be as follows: 1. Switch to Normal view so you can view the endnotes in a pane at the bottom of the screen. 2. Use Ctrl+Alt+D to create an Endnote at the appropriate location in the text. If you want something other than the default formatting (which you almost certainly will, since by default they're numbered with lowercase roman numerals--don't ask), use Insert | Reference | Footnote to insert the first one, then Ctrl+Alt+D for the rest. 3. Select the first manual endnote and Ctrl+X to cut it, then Ctrl+V to paste it into the endnote in the endnote pane. 4. Repeat as needed. This is tedious enough for footnotes (where you're not constantly jumping back and forth in the document; I can imagine it would be an incredible pain for endnotes. If you can use numbered references (in alphabetical order) instead, this would be *much* easier to implement; see http://daiya.mvps.org/biblio.htm#AlphaEndnotes. This would allow you to number and sort the existing references, then insert cross-references to their numbers in the text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... Suzanne: You're probably right. Where would I find something that tells me how to do that? "Suzanne S. Barnhill" wrote: I would say it would be worth your while to convert them to real endnotes, which are automatically linked and update automatically as well. The conversion process will be labor-intensive but worth it, I think. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" Steve wrote in message ... I have a couple hundred end notes that I manually link to superscripted numbers in the text of an old document. Needless to say, it's tedious to change them manually when I add new end notes. At least I have the end notes renumbering automatically. But how do I convert them so that the superscript number in the text automatically changes when the end note number changes as I add new end notes randomly? Note that there are end notes that are NOT linked to any of the text as well. I'm using Word 2003 and apologize if this is an obvious question, or, more properly, if the answer is obvious. |
#6
Posted to microsoft.public.word.newusers
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new end notes; old document
If you insert cross-references to footnotes and endnotes in the Insert |
Reference | Cross-reference dialog, you can select "Endnote number formatted" or "Footnote number formatted." If I examine the field code of such a cross-reference, it includes an \f switch, which presumably provides the formatting. Unfortunately, this doesn't seem to be available or effective in a REF field, but you could apply the Endnote Reference character style to the REF fields, and this *can* be done using Find and Replace. You'll need to display field codes (so you--and Word--can see them), then search for ^19 REF (note the space). Leave the "Find what" box empty (or use ^&) and use the Format button to apply the appropriate style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... The cross-referencing seems to work great! I even got the numbers to update with F9. Now I'm left with a minor format problem: I direct formatted the numbers to superscript, and they show up that way on the list fine, but not in the text when I insert a cross-reference. They're just regular, non-superscript numbers. I tried to S&R using ^19REF, but couldn't get that to work either. How can I make the numbers look like superscript footnotes in the text? Thanks SOOOOO much for your help Suzanne! "Suzanne S. Barnhill" wrote: I don't know that there's anything prefab that describes the process (which I'll outline below); it's possible that someone could write VBA to automate the process, and you might ask about that in one of the programming NGs. The general procedure for doing it manually, however, would be as follows: 1. Switch to Normal view so you can view the endnotes in a pane at the bottom of the screen. 2. Use Ctrl+Alt+D to create an Endnote at the appropriate location in the text. If you want something other than the default formatting (which you almost certainly will, since by default they're numbered with lowercase roman numerals--don't ask), use Insert | Reference | Footnote to insert the first one, then Ctrl+Alt+D for the rest. 3. Select the first manual endnote and Ctrl+X to cut it, then Ctrl+V to paste it into the endnote in the endnote pane. 4. Repeat as needed. This is tedious enough for footnotes (where you're not constantly jumping back and forth in the document; I can imagine it would be an incredible pain for endnotes. If you can use numbered references (in alphabetical order) instead, this would be *much* easier to implement; see http://daiya.mvps.org/biblio.htm#AlphaEndnotes. This would allow you to number and sort the existing references, then insert cross-references to their numbers in the text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... Suzanne: You're probably right. Where would I find something that tells me how to do that? "Suzanne S. Barnhill" wrote: I would say it would be worth your while to convert them to real endnotes, which are automatically linked and update automatically as well. The conversion process will be labor-intensive but worth it, I think. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" Steve wrote in message ... I have a couple hundred end notes that I manually link to superscripted numbers in the text of an old document. Needless to say, it's tedious to change them manually when I add new end notes. At least I have the end notes renumbering automatically. But how do I convert them so that the superscript number in the text automatically changes when the end note number changes as I add new end notes randomly? Note that there are end notes that are NOT linked to any of the text as well. I'm using Word 2003 and apologize if this is an obvious question, or, more properly, if the answer is obvious. |
#7
Posted to microsoft.public.word.newusers
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new end notes; old document
Your clarification about turning on fields view with Alt-F9 did the trick. I
can't thank you enough, Suzanne, for all your help. You've proved an old dog can be taught new tricks! "Suzanne S. Barnhill" wrote: If you insert cross-references to footnotes and endnotes in the Insert | Reference | Cross-reference dialog, you can select "Endnote number formatted" or "Footnote number formatted." If I examine the field code of such a cross-reference, it includes an \f switch, which presumably provides the formatting. Unfortunately, this doesn't seem to be available or effective in a REF field, but you could apply the Endnote Reference character style to the REF fields, and this *can* be done using Find and Replace. You'll need to display field codes (so you--and Word--can see them), then search for ^19 REF (note the space). Leave the "Find what" box empty (or use ^&) and use the Format button to apply the appropriate style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... The cross-referencing seems to work great! I even got the numbers to update with F9. Now I'm left with a minor format problem: I direct formatted the numbers to superscript, and they show up that way on the list fine, but not in the text when I insert a cross-reference. They're just regular, non-superscript numbers. I tried to S&R using ^19REF, but couldn't get that to work either. How can I make the numbers look like superscript footnotes in the text? Thanks SOOOOO much for your help Suzanne! "Suzanne S. Barnhill" wrote: I don't know that there's anything prefab that describes the process (which I'll outline below); it's possible that someone could write VBA to automate the process, and you might ask about that in one of the programming NGs. The general procedure for doing it manually, however, would be as follows: 1. Switch to Normal view so you can view the endnotes in a pane at the bottom of the screen. 2. Use Ctrl+Alt+D to create an Endnote at the appropriate location in the text. If you want something other than the default formatting (which you almost certainly will, since by default they're numbered with lowercase roman numerals--don't ask), use Insert | Reference | Footnote to insert the first one, then Ctrl+Alt+D for the rest. 3. Select the first manual endnote and Ctrl+X to cut it, then Ctrl+V to paste it into the endnote in the endnote pane. 4. Repeat as needed. This is tedious enough for footnotes (where you're not constantly jumping back and forth in the document; I can imagine it would be an incredible pain for endnotes. If you can use numbered references (in alphabetical order) instead, this would be *much* easier to implement; see http://daiya.mvps.org/biblio.htm#AlphaEndnotes. This would allow you to number and sort the existing references, then insert cross-references to their numbers in the text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... Suzanne: You're probably right. Where would I find something that tells me how to do that? "Suzanne S. Barnhill" wrote: I would say it would be worth your while to convert them to real endnotes, which are automatically linked and update automatically as well. The conversion process will be labor-intensive but worth it, I think. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" Steve wrote in message ... I have a couple hundred end notes that I manually link to superscripted numbers in the text of an old document. Needless to say, it's tedious to change them manually when I add new end notes. At least I have the end notes renumbering automatically. But how do I convert them so that the superscript number in the text automatically changes when the end note number changes as I add new end notes randomly? Note that there are end notes that are NOT linked to any of the text as well. I'm using Word 2003 and apologize if this is an obvious question, or, more properly, if the answer is obvious. |
#8
Posted to microsoft.public.word.newusers
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new end notes; old document
Glad I could help!
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... Your clarification about turning on fields view with Alt-F9 did the trick. I can't thank you enough, Suzanne, for all your help. You've proved an old dog can be taught new tricks! "Suzanne S. Barnhill" wrote: If you insert cross-references to footnotes and endnotes in the Insert | Reference | Cross-reference dialog, you can select "Endnote number formatted" or "Footnote number formatted." If I examine the field code of such a cross-reference, it includes an \f switch, which presumably provides the formatting. Unfortunately, this doesn't seem to be available or effective in a REF field, but you could apply the Endnote Reference character style to the REF fields, and this *can* be done using Find and Replace. You'll need to display field codes (so you--and Word--can see them), then search for ^19 REF (note the space). Leave the "Find what" box empty (or use ^&) and use the Format button to apply the appropriate style. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... The cross-referencing seems to work great! I even got the numbers to update with F9. Now I'm left with a minor format problem: I direct formatted the numbers to superscript, and they show up that way on the list fine, but not in the text when I insert a cross-reference. They're just regular, non-superscript numbers. I tried to S&R using ^19REF, but couldn't get that to work either. How can I make the numbers look like superscript footnotes in the text? Thanks SOOOOO much for your help Suzanne! "Suzanne S. Barnhill" wrote: I don't know that there's anything prefab that describes the process (which I'll outline below); it's possible that someone could write VBA to automate the process, and you might ask about that in one of the programming NGs. The general procedure for doing it manually, however, would be as follows: 1. Switch to Normal view so you can view the endnotes in a pane at the bottom of the screen. 2. Use Ctrl+Alt+D to create an Endnote at the appropriate location in the text. If you want something other than the default formatting (which you almost certainly will, since by default they're numbered with lowercase roman numerals--don't ask), use Insert | Reference | Footnote to insert the first one, then Ctrl+Alt+D for the rest. 3. Select the first manual endnote and Ctrl+X to cut it, then Ctrl+V to paste it into the endnote in the endnote pane. 4. Repeat as needed. This is tedious enough for footnotes (where you're not constantly jumping back and forth in the document; I can imagine it would be an incredible pain for endnotes. If you can use numbered references (in alphabetical order) instead, this would be *much* easier to implement; see http://daiya.mvps.org/biblio.htm#AlphaEndnotes. This would allow you to number and sort the existing references, then insert cross-references to their numbers in the text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" wrote in message ... Suzanne: You're probably right. Where would I find something that tells me how to do that? "Suzanne S. Barnhill" wrote: I would say it would be worth your while to convert them to real endnotes, which are automatically linked and update automatically as well. The conversion process will be labor-intensive but worth it, I think. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Steve W" Steve wrote in message ... I have a couple hundred end notes that I manually link to superscripted numbers in the text of an old document. Needless to say, it's tedious to change them manually when I add new end notes. At least I have the end notes renumbering automatically. But how do I convert them so that the superscript number in the text automatically changes when the end note number changes as I add new end notes randomly? Note that there are end notes that are NOT linked to any of the text as well. I'm using Word 2003 and apologize if this is an obvious question, or, more properly, if the answer is obvious. |
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