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Links to Table and Figure Numbers
I'm currently writing a very long (~300 page) document that contains many
tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#2
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Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference,
choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#3
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Thank you!
 "Anne Troy" wrote: Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#4
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Actually, Figure and Table are separate listings (along with Bookmark) in
the "Insert reference to" list in Insert | Reference | Cross-reference. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anne Troy" wrote in message news:b6b6$42c4e4d7$97c5108d$22828@allthenewsgroups .com... Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#5
Posted to microsoft.public.word.docmanagement
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Links to Table and Figure Numbers
Suzanne & Anne,
Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The majority of these figures are tables of text, while some figures are pictures or drawings. I want to separate the Table of Contents list into tables and figures but cannot see any way to do so using the default dialog boxes. They are set up to print either Figure # OR Table # in the Caption, one or the other. If I change one Figure entry, using the Caption dialog, to display Table, they all change to Table when I update the fields. I could settle for them being numbered sequentially, if only they can be grouped by Figures and Tables. While the document I am currently working on has 400+ pages, there are only 41 numbered "figures". If I have to change each one individually to get the result I seek, I can do it. I cannot find any reference to a table of tables, although a Table of Figures includes figures, tables and equations with giving them individual names. How do people manage a Table of Figures, a Table of Tables, and a Table of Equations in their Table of Contents, which are all viable creations in a technical document? Roy Sprunger ---------------------------------------------------------- "Suzanne S. Barnhill" wrote: Actually, Figure and Table are separate listings (along with Bookmark) in the "Insert reference to" list in Insert | Reference | Cross-reference. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anne Troy" wrote in message news:b6b6$42c4e4d7$97c5108d$22828@allthenewsgroups .com... Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#6
Posted to microsoft.public.word.docmanagement
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Links to Table and Figure Numbers
In the Insert | Reference | Index and Tables | List of Figures dialog, there
is a box to select the caption label. You can choose Figure or Table. Alternatively, you can choose a style other than Caption for one or both of the captions and base the list on a given style. Finally, table identifier switches can be added. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne & Anne, Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The majority of these figures are tables of text, while some figures are pictures or drawings. I want to separate the Table of Contents list into tables and figures but cannot see any way to do so using the default dialog boxes. They are set up to print either Figure # OR Table # in the Caption, one or the other. If I change one Figure entry, using the Caption dialog, to display Table, they all change to Table when I update the fields. I could settle for them being numbered sequentially, if only they can be grouped by Figures and Tables. While the document I am currently working on has 400+ pages, there are only 41 numbered "figures". If I have to change each one individually to get the result I seek, I can do it. I cannot find any reference to a table of tables, although a Table of Figures includes figures, tables and equations with giving them individual names. How do people manage a Table of Figures, a Table of Tables, and a Table of Equations in their Table of Contents, which are all viable creations in a technical document? Roy Sprunger ---------------------------------------------------------- "Suzanne S. Barnhill" wrote: Actually, Figure and Table are separate listings (along with Bookmark) in the "Insert reference to" list in Insert | Reference | Cross-reference. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anne Troy" wrote in message news:b6b6$42c4e4d7$97c5108d$22828@allthenewsgroups .com... Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#7
Posted to microsoft.public.word.docmanagement
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Links to Table and Figure Numbers
Suzanne,
Thanks for the quick reply. I see by your comments I should have been more explicit in my details. There are 41 Figures as identified by their Captions. I need to split the 41 Figures into a List of Figures and List of Tables. Do I need to manually alter each Figure caption e.g. Figure { SEQ Figure \* ARABIC } to read Table { SEQ Table \* ARABIC } in order for it to appear in the appropriate List of Figures or List of Tables? Also, I don't see anything to tell me how to manage separate numbering schemes, one for Figures and a different one for Tables. Is there a way to force both the "Lists" to start at "1"? The more I look into the content of this document, the more I see the need for separate tables and figures, and that I will need to add more tables. My predecessors used a combination of tabs, spaces, hanging indents and bulletts to create multi-column displays of information that is in serious need of standardization. Your advice has been and is greatly appreciated as I work on proofing this collection of documents. The collection has been built upon the various experience levels of many people and copy/pasted indiscriminately. The biggest challenge has been standardizing the styles. Your help has been most beneficial. Thank you. Roy -------------------------------------------------------- "Suzanne S. Barnhill" wrote: In the Insert | Reference | Index and Tables | List of Figures dialog, there is a box to select the caption label. You can choose Figure or Table. Alternatively, you can choose a style other than Caption for one or both of the captions and base the list on a given style. Finally, table identifier switches can be added. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne & Anne, Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The majority of these figures are tables of text, while some figures are pictures or drawings. I want to separate the Table of Contents list into tables and figures but cannot see any way to do so using the default dialog boxes. They are set up to print either Figure # OR Table # in the Caption, one or the other. If I change one Figure entry, using the Caption dialog, to display Table, they all change to Table when I update the fields. I could settle for them being numbered sequentially, if only they can be grouped by Figures and Tables. While the document I am currently working on has 400+ pages, there are only 41 numbered "figures". If I have to change each one individually to get the result I seek, I can do it. I cannot find any reference to a table of tables, although a Table of Figures includes figures, tables and equations with giving them individual names. How do people manage a Table of Figures, a Table of Tables, and a Table of Equations in their Table of Contents, which are all viable creations in a technical document? Roy Sprunger ---------------------------------------------------------- "Suzanne S. Barnhill" wrote: Actually, Figure and Table are separate listings (along with Bookmark) in the "Insert reference to" list in Insert | Reference | Cross-reference. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anne Troy" wrote in message news:b6b6$42c4e4d7$97c5108d$22828@allthenewsgroups .com... Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#8
Posted to microsoft.public.word.docmanagement
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Links to Table and Figure Numbers
I take it that you have not been using Insert | Reference | Caption to
insert your table and figure captions? When you do this, selecting the appropriate label, Word inserts the required SEQ fields for you, and yes, the numbers are updated automatically (well, as automatically as any SEQ field--may require F9 or Print Preview to update). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne, Thanks for the quick reply. I see by your comments I should have been more explicit in my details. There are 41 Figures as identified by their Captions. I need to split the 41 Figures into a List of Figures and List of Tables. Do I need to manually alter each Figure caption e.g. Figure { SEQ Figure \* ARABIC } to read Table { SEQ Table \* ARABIC } in order for it to appear in the appropriate List of Figures or List of Tables? Also, I don't see anything to tell me how to manage separate numbering schemes, one for Figures and a different one for Tables. Is there a way to force both the "Lists" to start at "1"? The more I look into the content of this document, the more I see the need for separate tables and figures, and that I will need to add more tables. My predecessors used a combination of tabs, spaces, hanging indents and bulletts to create multi-column displays of information that is in serious need of standardization. Your advice has been and is greatly appreciated as I work on proofing this collection of documents. The collection has been built upon the various experience levels of many people and copy/pasted indiscriminately. The biggest challenge has been standardizing the styles. Your help has been most beneficial. Thank you. Roy -------------------------------------------------------- "Suzanne S. Barnhill" wrote: In the Insert | Reference | Index and Tables | List of Figures dialog, there is a box to select the caption label. You can choose Figure or Table. Alternatively, you can choose a style other than Caption for one or both of the captions and base the list on a given style. Finally, table identifier switches can be added. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne & Anne, Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The majority of these figures are tables of text, while some figures are pictures or drawings. I want to separate the Table of Contents list into tables and figures but cannot see any way to do so using the default dialog boxes. They are set up to print either Figure # OR Table # in the Caption, one or the other. If I change one Figure entry, using the Caption dialog, to display Table, they all change to Table when I update the fields. I could settle for them being numbered sequentially, if only they can be grouped by Figures and Tables. While the document I am currently working on has 400+ pages, there are only 41 numbered "figures". If I have to change each one individually to get the result I seek, I can do it. I cannot find any reference to a table of tables, although a Table of Figures includes figures, tables and equations with giving them individual names. How do people manage a Table of Figures, a Table of Tables, and a Table of Equations in their Table of Contents, which are all viable creations in a technical document? Roy Sprunger ---------------------------------------------------------- "Suzanne S. Barnhill" wrote: Actually, Figure and Table are separate listings (along with Bookmark) in the "Insert reference to" list in Insert | Reference | Cross-reference. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anne Troy" wrote in message news:b6b6$42c4e4d7$97c5108d$22828@allthenewsgroups .com... Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#9
Posted to microsoft.public.word.docmanagement
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Links to Table and Figure Numbers
Apparently you did not reread my original comments. I understand and I will
try to bring you up to date. My basic question was, ... Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The first question in your reply assumes I am "creating" these entries. I take it that you have not been using Insert | Reference | Caption to insert your table and figure captions? The answer is "No." I inherited these files. I am working with a collection of 14 Word documents that were created by several people, supplemented by many people, and are now being maintained by myself and one other person. One of these 14 files is based on sources as much as five years old, e.g. Office 9. It started out with more than three dozen styles. I have resolved that down to the Headings, TOCs and maybe ten more. Now I am working on the Figures/Captions. I had asked, "Do I need to manually alter each Figure caption e.g. Figure { SEQ Figure \* ARABIC } to read Table { SEQ Table \* ARABIC } in order for it to appear in the appropriate List of Figures or List of Tables?" Are you recommending that I delete the "existing" entries and "recreate" the Captions using "Insert | Reference | Caption" and selectively choosing Figure or Table as appropriate? Given what I have learned today, that would appear to be the most expeditious way of handling it. "Suzanne S. Barnhill" wrote: I take it that you have not been using Insert | Reference | Caption to insert your table and figure captions? When you do this, selecting the appropriate label, Word inserts the required SEQ fields for you, and yes, the numbers are updated automatically (well, as automatically as any SEQ field--may require F9 or Print Preview to update). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne, Thanks for the quick reply. I see by your comments I should have been more explicit in my details. There are 41 Figures as identified by their Captions. I need to split the 41 Figures into a List of Figures and List of Tables. Do I need to manually alter each Figure caption e.g. Figure { SEQ Figure \* ARABIC } to read Table { SEQ Table \* ARABIC } in order for it to appear in the appropriate List of Figures or List of Tables? Also, I don't see anything to tell me how to manage separate numbering schemes, one for Figures and a different one for Tables. Is there a way to force both the "Lists" to start at "1"? The more I look into the content of this document, the more I see the need for separate tables and figures, and that I will need to add more tables. My predecessors used a combination of tabs, spaces, hanging indents and bulletts to create multi-column displays of information that is in serious need of standardization. Your advice has been and is greatly appreciated as I work on proofing this collection of documents. The collection has been built upon the various experience levels of many people and copy/pasted indiscriminately. The biggest challenge has been standardizing the styles. Your help has been most beneficial. Thank you. Roy -------------------------------------------------------- "Suzanne S. Barnhill" wrote: In the Insert | Reference | Index and Tables | List of Figures dialog, there is a box to select the caption label. You can choose Figure or Table. Alternatively, you can choose a style other than Caption for one or both of the captions and base the list on a given style. Finally, table identifier switches can be added. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne & Anne, Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The majority of these figures are tables of text, while some figures are pictures or drawings. I want to separate the Table of Contents list into tables and figures but cannot see any way to do so using the default dialog boxes. They are set up to print either Figure # OR Table # in the Caption, one or the other. If I change one Figure entry, using the Caption dialog, to display Table, they all change to Table when I update the fields. I could settle for them being numbered sequentially, if only they can be grouped by Figures and Tables. While the document I am currently working on has 400+ pages, there are only 41 numbered "figures". If I have to change each one individually to get the result I seek, I can do it. I cannot find any reference to a table of tables, although a Table of Figures includes figures, tables and equations with giving them individual names. How do people manage a Table of Figures, a Table of Tables, and a Table of Equations in their Table of Contents, which are all viable creations in a technical document? Roy Sprunger ---------------------------------------------------------- "Suzanne S. Barnhill" wrote: Actually, Figure and Table are separate listings (along with Bookmark) in the "Insert reference to" list in Insert | Reference | Cross-reference. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anne Troy" wrote in message news:b6b6$42c4e4d7$97c5108d$22828@allthenewsgroups .com... Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#10
Posted to microsoft.public.word.docmanagement
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Links to Table and Figure Numbers
That probably would be the most expeditious way to handle it from the
standpoint of numbering. From the standpoint of List of Tables/List of Figures alone, you could accomplish what you need by applying different styles to the table and figure captions. Note that it should not be (too) difficult to copy/paste the existing captions into the Caption dialog (no need for retyping). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Apparently you did not reread my original comments. I understand and I will try to bring you up to date. My basic question was, ... Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The first question in your reply assumes I am "creating" these entries. I take it that you have not been using Insert | Reference | Caption to insert your table and figure captions? The answer is "No." I inherited these files. I am working with a collection of 14 Word documents that were created by several people, supplemented by many people, and are now being maintained by myself and one other person. One of these 14 files is based on sources as much as five years old, e.g. Office 9. It started out with more than three dozen styles. I have resolved that down to the Headings, TOCs and maybe ten more. Now I am working on the Figures/Captions. I had asked, "Do I need to manually alter each Figure caption e.g. Figure { SEQ Figure \* ARABIC } to read Table { SEQ Table \* ARABIC } in order for it to appear in the appropriate List of Figures or List of Tables?" Are you recommending that I delete the "existing" entries and "recreate" the Captions using "Insert | Reference | Caption" and selectively choosing Figure or Table as appropriate? Given what I have learned today, that would appear to be the most expeditious way of handling it. "Suzanne S. Barnhill" wrote: I take it that you have not been using Insert | Reference | Caption to insert your table and figure captions? When you do this, selecting the appropriate label, Word inserts the required SEQ fields for you, and yes, the numbers are updated automatically (well, as automatically as any SEQ field--may require F9 or Print Preview to update). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne, Thanks for the quick reply. I see by your comments I should have been more explicit in my details. There are 41 Figures as identified by their Captions. I need to split the 41 Figures into a List of Figures and List of Tables. Do I need to manually alter each Figure caption e.g. Figure { SEQ Figure \* ARABIC } to read Table { SEQ Table \* ARABIC } in order for it to appear in the appropriate List of Figures or List of Tables? Also, I don't see anything to tell me how to manage separate numbering schemes, one for Figures and a different one for Tables. Is there a way to force both the "Lists" to start at "1"? The more I look into the content of this document, the more I see the need for separate tables and figures, and that I will need to add more tables. My predecessors used a combination of tabs, spaces, hanging indents and bulletts to create multi-column displays of information that is in serious need of standardization. Your advice has been and is greatly appreciated as I work on proofing this collection of documents. The collection has been built upon the various experience levels of many people and copy/pasted indiscriminately. The biggest challenge has been standardizing the styles. Your help has been most beneficial. Thank you. Roy -------------------------------------------------------- "Suzanne S. Barnhill" wrote: In the Insert | Reference | Index and Tables | List of Figures dialog, there is a box to select the caption label. You can choose Figure or Table. Alternatively, you can choose a style other than Caption for one or both of the captions and base the list on a given style. Finally, table identifier switches can be added. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne & Anne, Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The majority of these figures are tables of text, while some figures are pictures or drawings. I want to separate the Table of Contents list into tables and figures but cannot see any way to do so using the default dialog boxes. They are set up to print either Figure # OR Table # in the Caption, one or the other. If I change one Figure entry, using the Caption dialog, to display Table, they all change to Table when I update the fields. I could settle for them being numbered sequentially, if only they can be grouped by Figures and Tables. While the document I am currently working on has 400+ pages, there are only 41 numbered "figures". If I have to change each one individually to get the result I seek, I can do it. I cannot find any reference to a table of tables, although a Table of Figures includes figures, tables and equations with giving them individual names. How do people manage a Table of Figures, a Table of Tables, and a Table of Equations in their Table of Contents, which are all viable creations in a technical document? Roy Sprunger ---------------------------------------------------------- "Suzanne S. Barnhill" wrote: Actually, Figure and Table are separate listings (along with Bookmark) in the "Insert reference to" list in Insert | Reference | Cross-reference. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anne Troy" wrote in message news:b6b6$42c4e4d7$97c5108d$22828@allthenewsgroups .com... Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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#11
Posted to microsoft.public.word.docmanagement
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Links to Table and Figure Numbers
I have read this discussion in search of an answer to my problem: I have both
figures and tables with automatic references to them. However, while adding a new table, I noticed that my previous "figure" captions have all changed to "table" captions, losing the reference fields ("Error...."). How did this happen? How can I get it right? "Suzanne S. Barnhill" wrote: That probably would be the most expeditious way to handle it from the standpoint of numbering. From the standpoint of List of Tables/List of Figures alone, you could accomplish what you need by applying different styles to the table and figure captions. Note that it should not be (too) difficult to copy/paste the existing captions into the Caption dialog (no need for retyping). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Apparently you did not reread my original comments. I understand and I will try to bring you up to date. My basic question was, ... Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The first question in your reply assumes I am "creating" these entries. I take it that you have not been using Insert | Reference | Caption to insert your table and figure captions? The answer is "No." I inherited these files. I am working with a collection of 14 Word documents that were created by several people, supplemented by many people, and are now being maintained by myself and one other person. One of these 14 files is based on sources as much as five years old, e.g. Office 9. It started out with more than three dozen styles. I have resolved that down to the Headings, TOCs and maybe ten more. Now I am working on the Figures/Captions. I had asked, "Do I need to manually alter each Figure caption e.g. Figure { SEQ Figure \* ARABIC } to read Table { SEQ Table \* ARABIC } in order for it to appear in the appropriate List of Figures or List of Tables?" Are you recommending that I delete the "existing" entries and "recreate" the Captions using "Insert | Reference | Caption" and selectively choosing Figure or Table as appropriate? Given what I have learned today, that would appear to be the most expeditious way of handling it. "Suzanne S. Barnhill" wrote: I take it that you have not been using Insert | Reference | Caption to insert your table and figure captions? When you do this, selecting the appropriate label, Word inserts the required SEQ fields for you, and yes, the numbers are updated automatically (well, as automatically as any SEQ field--may require F9 or Print Preview to update). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne, Thanks for the quick reply. I see by your comments I should have been more explicit in my details. There are 41 Figures as identified by their Captions. I need to split the 41 Figures into a List of Figures and List of Tables. Do I need to manually alter each Figure caption e.g. Figure { SEQ Figure \* ARABIC } to read Table { SEQ Table \* ARABIC } in order for it to appear in the appropriate List of Figures or List of Tables? Also, I don't see anything to tell me how to manage separate numbering schemes, one for Figures and a different one for Tables. Is there a way to force both the "Lists" to start at "1"? The more I look into the content of this document, the more I see the need for separate tables and figures, and that I will need to add more tables. My predecessors used a combination of tabs, spaces, hanging indents and bulletts to create multi-column displays of information that is in serious need of standardization. Your advice has been and is greatly appreciated as I work on proofing this collection of documents. The collection has been built upon the various experience levels of many people and copy/pasted indiscriminately. The biggest challenge has been standardizing the styles. Your help has been most beneficial. Thank you. Roy -------------------------------------------------------- "Suzanne S. Barnhill" wrote: In the Insert | Reference | Index and Tables | List of Figures dialog, there is a box to select the caption label. You can choose Figure or Table. Alternatively, you can choose a style other than Caption for one or both of the captions and base the list on a given style. Finally, table identifier switches can be added. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Roy Sprunger" wrote in message ... Suzanne & Anne, Your solution works fine when creating the tables. But what do I do to split a Table of Figures into a List of Tables AND a List of Figures based on the nature of the table? The majority of these figures are tables of text, while some figures are pictures or drawings. I want to separate the Table of Contents list into tables and figures but cannot see any way to do so using the default dialog boxes. They are set up to print either Figure # OR Table # in the Caption, one or the other. If I change one Figure entry, using the Caption dialog, to display Table, they all change to Table when I update the fields. I could settle for them being numbered sequentially, if only they can be grouped by Figures and Tables. While the document I am currently working on has 400+ pages, there are only 41 numbered "figures". If I have to change each one individually to get the result I seek, I can do it. I cannot find any reference to a table of tables, although a Table of Figures includes figures, tables and equations with giving them individual names. How do people manage a Table of Figures, a Table of Tables, and a Table of Equations in their Table of Contents, which are all viable creations in a technical document? Roy Sprunger ---------------------------------------------------------- "Suzanne S. Barnhill" wrote: Actually, Figure and Table are separate listings (along with Bookmark) in the "Insert reference to" list in Insert | Reference | Cross-reference. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Anne Troy" wrote in message news:b6b6$42c4e4d7$97c5108d$22828@allthenewsgroups .com... Yes, John. Where you want "Table 1" to appear, hit Insert--Cross Reference, choose Bookmark, then choose Figure or Table... you'll see it. ******************* ~Anne Troy www.OfficeArticles.com www.MyExpertsOnline.com "John Forbes" wrote in message ... I'm currently writing a very long (~300 page) document that contains many tables and figures, all of which are sequentially numbered. I need to refer to these in the text as "see Table 1" for example. Is there any way I can link to the table or figure number so that, if they are changed, the reference in text updates automatically? Many thanks! |
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