[Doug Robbins - Word MVP]

Use a Directory type mail merge with the existing data source. In the
mailmerge main document, insert a one row table into the cells of which you
insert the mergefields. When you execute that merge to a new document, that
document will contain a table with one row of data for each record in the
data source. You can then insert a row at the top of the table into which
you enter names for each of the fields. You can then save that document and
use it as a mail merge data source after making any required edits.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Rosalie" wrote in message
...
I have created a database in Word using the merge feature in Word 2000. It
is a file of names and addresses for a wedding. I now need to use some of
the names and addresses in that database, so I want to copy the whole
database to a new one. Is that possible, or do I have to type a new list.
I
thought it would be faster to make a 2nd copy and then add or delete the
names and addresses that are not needed in the new file.
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Rosalie