[Graham Mayor]

See http://gregmaxey.mvps.org/Repeating_Data.htm for more detail.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



bsharp wrote:
Jay -

You are awesome! I've been looking for this solution for months! Other
people have had me writing macros, doing all kinds of crazy stuff. I
knew there had to be an easy way. Paste Special works one time for
me, but then not after I saved it. Bookmarking works great. Thank you
so much. I create tons of forms for my clients with repeating info,
so this is a real life-saver for me.

Brian

"Jay Freedman" wrote:

First, make sure the bookmark is still there (in the Options dialog,
check the box to display bookmarks, which will appear as thick
square brackets) and that it surrounds the text instead of sitting
next to it.

Also, the cross-references (which are fields) need to be updated
after a change in the text they refer to. You can select all
(Ctrl+A) and update fields (F9); or you can switch to Print Preview
and back which will update all the fields in the document (provided
that the Update Fields option is checked in the Print section of the
options dialog).

kelly wrote:
Bookmarking didn't work either, the text didn't link to my
cross-reference when I edited the document.

"Jay Freedman" wrote:

In that case, paste special is the wrong tool. Bookmark the first
occurrence,
and then use Insert Reference Cross-reference to repeat the
same information
elsewhere.

On Mon, 12 May 2008 14:08:01 -0700, kelly

wrote:

I'm not linking files, but text within the document. For example,
the address block is repeated 3 times within my document, so I'm
linking the 1st address block with the other 2. The way, it saves
us time in typing the exact information 3 times.

"Jay Freedman" wrote:

kelly wrote:
I just started using paste special to link text within my word
docs. I set it up on a document that several other users use,
and for some reason it works on my computer but not there
computers. Am I missing something?

Well, what you missed is that the links evidently point to files
that are on your hard drive, to which the other computers don't
have access.

There are several ways to work around this. The easiest one is to
click a link and press Ctrl+Shift+F9, which changes the link into
an unlinked copy of the material. If you want to keep the
document with the link, then use File Save As to save the
unlinked document to a different file name instead of just
pressing Save.

Another method is to send the linked-to files along with the
document, and have the other users put the files in folders with
the same path they have on your computer. This is easy when the
document and the linked files all live in the same folder;
otherwise, it would be best to zip them together and specify that
the zip file should retain the path information.

One more method is to have the linked-to files on a network share
that all of you can access. Depending on how the links are
written in the document, you may have to ensure that you all map
the share to the same drive letter.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
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