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#1
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How do I set up a delivery bar code on an envelope in Office 2007
I used to be able to put a delivery bar code on the envelope in an earlier
version of Word. I can not find it in Word 2007. |
#2
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How do I set up a delivery bar code on an envelope in Office 2007
While the following exchange relates to the use of USPS barcodes when mail
merging, the same comments apply - notably that the way in which Word generated the bar codes no longer conformed to the USPS standard. Quote Well-researched yourself! As I now understand it, you can still use the BARCODE field in Word 2007 merges despite what the Word documentation suggests, but you have to enter them manually because the necessary checkboxes have been disabled on the relevant dialog boxes. Since I live in the UK I have no idea whether adding barcodes speeds up the mail in the US. Peter Jamieson "RolandB" wrote in message ... Peter, thanks for your research! I got a little persistent and discovered what you presented here. I first found a document on how to read, or how to generate the barcode and thats when I found as you indicate that the merge generates a ZIP+4 barcode. Thats actually untrue in that a true ZIP+4 has 52 bars. The 'envelope' or single label generation creates the 62 bar version which includes as the last two digits the last two digits of the street address! The merge version generates a 62 bar version BUT generates a '99' for the 'last two digits' of the street address. Which is why they wouldn't be useful for bulk mail. I personally believe you can speed delivery by including the barcode in your mailing. I always use the barcode generation when sending any business correspondence. I'm sorry Word has dropped it from the mail-merge of 2007! I probably don't do that much for it to affect me but others are being deprived of a partial benefit! Roland "Peter Jamieson" wrote: This isn't an "explanation" but rather a set of observations a. BARCODE will generate different barcodes depending on whether you provide it with just the ZIP+4 code, or the street address and ZIP+4 code. (As I understand it, the Way Word generates the bar code when it uses the street address as well does not conform to the current USPS standards and is best avoided if you are doing mass mailings, but you might want to check that). b. when you create a single envelope, Word inserts a Barcode field as follows: { BARCODE ENV_ZIPCODE1\b \u } followed by the address ENV_ZIPCODE1 is a bookmark which "covers" the street address/city, state, ZIP+4 line. In this case you get the barcode that includes the information in the street address c. when you create an envelope merge, I don't know what happens as the checkboxes for inserting a Barcode field are disabled here, but if I copy the envelope design from the single-envelope scenario, and replace the address by the merge field(s) necessary to insert the address, then bookmark those fields with ENV_ZIPCODE1, despite the fact that the bookmark "covers" exactly the same text, I get the "ZIP+4" only version of the barcode. d. If you put the entire address inside the ZIPCODE field, e.g. { BARCODE "10 Street Address City, XX 12345-6789" } or { BARCODE "{ MERGEFIELD mycompleteaddressfield }" } I get the "street address+ZIP+4" version of the barcode. So I guess that the difference has something to do with the way that the BARCODE field gets the text from the bookmark. But beyond that, I think you'd probably have to have the Word source code to see what is happening. I have no idea whether or not this is "by design". Peter Jamieson "RolandB" wrote in message ... I recently had need to send mail to an individual at USPS ZIP+4 address. I addressed a single label using Word and printed it. I later had cause to use the Merge feature to create multiple labels and happened to include in the Excel database the same identical ZIP+4 address! I was very surprised to find that the postal barcode it generated was DIFFERENT (in the last 16 bars short/tall)! I then tried my own barcode (75248-3060) with the same experiment and lo, it too generated two diferent barcodes! Anyone guess why? Unquote -- Hope this helps. Please reply to the newsgroup unless you wish to avail yourself of my services on a paid consulting basis. Doug Robbins - Word MVP "Retiredtony" wrote in message news I used to be able to put a delivery bar code on the envelope in an earlier version of Word. I can not find it in Word 2007. |
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