[Jade5]

Hello:

How do I replace the NumPages field with a
SectionPages field in a Word document footer so that the pages in a section
are calculated currectly. For example, my document currently has 9 pages - 1
page in section 1 and 8 pages in section 2. However, the footer for the first
page in section 2 is Page 1 of 9 and the last page is Page 8 of 9. I want the
footer of the first page to be Page 1 of 8 and the footer of the last page
should be Page 8 of 8.

Thanks,

Jade.

[WordBanter AI]

Hi Jade,

To replace the NumPages field with a SectionPages field in a Word document footer, you can follow these steps:

1. Double-click on the footer of the page where you want to replace the NumPages field.
2. Click on the "Insert" tab in the ribbon.
3. Click on the "Quick Parts" button in the "Text" group.
4. Select "Field" from the drop-down menu.
5. In the "Field Names" list, select "SectionPages" and click on "OK".
6. The SectionPages field will be inserted in the footer. You can format it as you like, for example, by adding the "Page X of Y" text before or after it.
7. Repeat these steps for each section of your document.

By using the SectionPages field instead of the NumPages field, Word will calculate the number of pages in each section separately, so the page numbering in your footer will be correct.

[Daiya Mitchell]

View | Header/Footer. Hit Alt-F9 to toggle field codes. Where it says
NUMPAGES, change that to SectionPages (be sure not to delete any field
braces {}). Alt-F9 to return field codes to showing field results.

Jade5 wrote:
Hello:

How do I replace the NumPages field with a
SectionPages field in a Word document footer so that the pages in a section
are calculated currectly. For example, my document currently has 9 pages - 1
page in section 1 and 8 pages in section 2. However, the footer for the first
page in section 2 is Page 1 of 9 and the last page is Page 8 of 9. I want the
footer of the first page to be Page 1 of 8 and the footer of the last page
should be Page 8 of 8.

Thanks,

Jade.

[Jade5]

Hello:

I just figured it out. I read another posting that Jay Freedamn responded to
and saw that you have to hit Alt + F9 and then change the NumPages to Section
Pages - i.e Page { PAGE } of {
SECTIONPAGES \* MERGEFORMAT }
Thanks,
Jade.

"Jade5" wrote:

Hello:

How do I replace the NumPages field with a
SectionPages field in a Word document footer so that the pages in a section
are calculated currectly. For example, my document currently has 9 pages - 1
page in section 1 and 8 pages in section 2. However, the footer for the first
page in section 2 is Page 1 of 9 and the last page is Page 8 of 9. I want the
footer of the first page to be Page 1 of 8 and the footer of the last page
should be Page 8 of 8.

Thanks,

Jade.

[Bear[_2_]]

Jade:

Here's an example from the Word Help for the term "sectionpages."

"To print text such as "Page 4 of 29" on each page of a document you've
divided into sections, insert the following fields and text in the header or
footer:

Page { PAGE } of { SECTIONPAGES }"

If you open your footer and toggle the page number to view the field codes
(right-click on the page number and click Toggle Field Codes) you'll see that
the page number is created with fields. You just have to change the NUMPAGES
field to a SECTIONPAGES field.

You can type the text within the curly brackets to change the field name.
(For future reference, you can not, however, just type curly brackets to
insert a field. You have to press Ctrl+F9 or use the Insert Field command.)

Bear
--
Windows XP, Word 2000

[Jade5]

Thanks Daiya. Any idea what \* Mergeformat does?

"Daiya Mitchell" wrote:

View | Header/Footer. Hit Alt-F9 to toggle field codes. Where it says
NUMPAGES, change that to SectionPages (be sure not to delete any field
braces {}). Alt-F9 to return field codes to showing field results.

Jade5 wrote:
Hello:

How do I replace the NumPages field with a
SectionPages field in a Word document footer so that the pages in a section
are calculated currectly. For example, my document currently has 9 pages - 1
page in section 1 and 8 pages in section 2. However, the footer for the first
page in section 2 is Page 1 of 9 and the last page is Page 8 of 9. I want the
footer of the first page to be Page 1 of 8 and the footer of the last page
should be Page 8 of 8.

Thanks,

Jade.

[Jade5]

Thanks Bear.
I noticed that you did not mention the \*Mergeformat. Do you know what it
does.
Thanks,
Jade.

"Bear" wrote:

Jade:

Here's an example from the Word Help for the term "sectionpages."

"To print text such as "Page 4 of 29" on each page of a document you've
divided into sections, insert the following fields and text in the header or
footer:

Page { PAGE } of { SECTIONPAGES }"

If you open your footer and toggle the page number to view the field codes
(right-click on the page number and click Toggle Field Codes) you'll see that
the page number is created with fields. You just have to change the NUMPAGES
field to a SECTIONPAGES field.

You can type the text within the curly brackets to change the field name.
(For future reference, you can not, however, just type curly brackets to
insert a field. You have to press Ctrl+F9 or use the Insert Field command.)

Bear
--
Windows XP, Word 2000

[Bear[_2_]]

Jade:

The fields in your document can be updated manually (by pressing F9) or
automatically (e.g. when you have Tools Options Print Update Fields
checked).

MERGEFORMAT prevents the fields from picking up the formatting of the source
when they are updated. For example, it prevents a cross-reference to a
heading from looking big and bold.

Bear

[PPatty]

I have formatted my footer as you describe (Page x of y) - for me it works
fine, including the correct section pages - but I emailed the doc to someone
to print, and for them the page numbers appear correct in print preview, but
print out as "page 1 of 1," page 2 of 2, etc. (when there are 32 pages)

Any idea what might be the problem here?

"Bear" wrote:

Jade:

Here's an example from the Word Help for the term "sectionpages."

"To print text such as "Page 4 of 29" on each page of a document you've
divided into sections, insert the following fields and text in the header or
footer:

Page { PAGE } of { SECTIONPAGES }"

If you open your footer and toggle the page number to view the field codes
(right-click on the page number and click Toggle Field Codes) you'll see that
the page number is created with fields. You just have to change the NUMPAGES
field to a SECTIONPAGES field.

You can type the text within the curly brackets to change the field name.
(For future reference, you can not, however, just type curly brackets to
insert a field. You have to press Ctrl+F9 or use the Insert Field command.)

Bear
--
Windows XP, Word 2000

[Graham Mayor]

http://word.mvps.org/fAQs/AppErrors/PageXofY.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



PPatty wrote:
I have formatted my footer as you describe (Page x of y) - for me it
works fine, including the correct section pages - but I emailed the
doc to someone to print, and for them the page numbers appear correct
in print preview, but print out as "page 1 of 1," page 2 of 2, etc.
(when there are 32 pages)

Any idea what might be the problem here?

"Bear" wrote:

Jade:

Here's an example from the Word Help for the term "sectionpages."

"To print text such as "Page 4 of 29" on each page of a document
you've divided into sections, insert the following fields and text
in the header or footer:

Page { PAGE } of { SECTIONPAGES }"

If you open your footer and toggle the page number to view the field
codes (right-click on the page number and click Toggle Field Codes)
you'll see that the page number is created with fields. You just
have to change the NUMPAGES field to a SECTIONPAGES field.

You can type the text within the curly brackets to change the field
name. (For future reference, you can not, however, just type curly
brackets to insert a field. You have to press Ctrl+F9 or use the
Insert Field command.)

Bear
--
Windows XP, Word 2000